Job Description

The Faculty Student Association (FSA), an independent non-profit 501 (c) (3)organization, is the prime sponsor of co-curricular activities at Jamestown Community College. It is financed entirely by FSA fees paid by all students and faculty. The corporation is managed by a board of directors consisting of representatives of the college's administration, faculty, staff, and student body, and makes possible many enriching and enjoyable experiences which add to the total college experience. Funds are allocated annually to the Student Senate. FSA also funds other social, cultural, athletic, and recreational programs and services.

Position Description:

Part-time, 25 hours/week. The Administrative Assistant to Athletics and Recreation is responsible for providing scheduling of student assistants to cover facility needs, and administrative support for the inter-collegiate and intramural athletics and student recreation programs.

Essential Functions:

Scheduling Student Staff:

• Assist with hiring of student assistants to provide adequate coverage of facility
• Develop schedule for coverage of front desk and other areas of facility
• Responsible for handling requested schedule changes
• Assist Director of Athletics and Recreation in training students assistants

Electronic Scheduling Data-Entry:

• Assist Buildings & Grounds staff with entry of all scheduled team practices, games and matches, classes, and other events in PHED Complex.

Building Access System:

• Verify student and staff access through S2 building access system
• Assign access to students and staff with valid JCC ID card

Athletic Team Expenditures:

• Serve as liaison with FSA Controller/FSA Executive Director on requests for student athletic team expenditures. Request PO #s, funds for team travel and meals, and other essential expenditures.
• Provide required documentation in timely manner to FSA Office for team allocations for meals and travel.
• Assist FSA Controller with reconciliation of coaches’ pre-paid card expenditures

Other Duties:

• Performs other duties as assigned

Qualifications:

Required: Associate’s degree. Minimum two (2) years business/secretarial/administrative experience. Proficient in Microsoft Office Suite; experience with scheduling software preferred. Strong interpersonal, administrative, and organizational skills, and ability to function with minimal supervision.

Preferred: Bachelor’s degree and supervisory experience.

Additional Information:

Salary: $15.60 - $20.97/hour, commensurate with qualifications and experience.

Final candidates are subject to a pre-employment criminal background investigation.

Please note that Jamestown Community College does not sponsor H-1B Visas.

Application Instructions:

To be considered for this position, please complete the required online application and submit the following required documents, by clicking on the link below:

You will receive an acknowledgement email from the system for this position. If you do not receive this confirmation email within 15 minutes of applying, please check your junk/spam folder. You can also log back in to view your submitted application from the Applications list. Click on FAQs for more details and step-by-step instructions.

Review of applications will commence on September 20, 2021 and continue until position is filled.

Please contact humanresources@mail.sunyjcc.edu with any questions or concerns.

JCC Non-discrimination Notice

Jamestown Community College does not discriminate and will make all decisions regarding admission and the entire educational process of its students, and recruitment, hiring, promotion, and other terms and conditions of employment without discrimination on the basis of sex, gender (including sexual harassment, gender harassment, and harassment due to pregnancy, childbirth, breastfeeding, and related conditions), gender identity, gender expression, gender non-conformity, sexual orientation, marital or domestic partner status, race, creed, color, national origin, ancestry, religion, physical or mental disability, medical condition, genetic information of an individual or family member of the individual, requesting an accommodation, veteran or military status, family care status, requesting or taking pregnancy, parental or disability leave, age, or any other characteristic protected by federal, state or local law, or regulation. All such discrimination and harassment is unlawful and will not be tolerated by JCC.

If any faculty, staff, employee, or any job applicant believes they have been subject to discrimination or harassment during any phase of the recruitment process or in the workplace, they may file a complaint under JCC's Human Right and Affirmative Action Policy. For these purposes, any incident should be reported to one of JCC's Civil Rights Compliance Coordinators. The name(s) and title(s) of the designated Civil Rights Compliance Coordinator(s)/Officer(s) and their complete contact information are available at sunyjcc.edu/nondiscrimination.

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