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Administrative Assistant II
Massachusetts Institute of Technology in Cambridge, Massachusetts
 
 
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Date Posted 06/29/2022
Category
Admin-Administrative Assistants
Employment Type Part-time (Hybrid)
Application Deadline Open until filled
 
 
 
 
 

ADMINISTRATIVE ASSISTANT II

Office of the Vice President for Finance (VPF), Office of Insurance (part-time, 20 hrs/wk.), to perform a range of complex and diverse clerical, administrative, and financial duties in support of the Office of Insurance. The Office of Insurance purchases and manages insurance programs and advises and implements risk management and mitigation programs that protect the Institute, its community members, and subsidiaries against financial loss related to property- and casualty-related incidents. Responsibilities include scheduling and coordinating meetings for the director and team; attending meetings and assisting with agenda, notes, and next steps; assisting with preparing, editing, and formatting PowerPoint presentations, contracts, and other documents; processing financial transactions; maintaining certificate of insurance and automotive databases; issuing outgoing certificates; assisting departments, labs, and centers (DLCs) procure and process automobile registrations; assisting in gathering information for insurance-related applications; assisting with issuance of visa insurance documentation; assisting with tracking vendor contracts; maintaining filing systems and office supplies; and assisting with other projects and initiatives as needed.

A full description is available at https://vpf.mit.edu/about-vpf/jobs-at-vpf.

Job Requirements:

REQUIRED: high school diploma or its equivalent; three years’ administrative, office, or related experience; strong organizational, problem-solving, interpersonal, and communication skills; advanced-level knowledge of Microsoft Word, Excel, Outlook, and PowerPoint; ability to work with a wide range of individuals in the MIT community, including staff from the DLCs and those in the Office of General Counsel; ability to manage multiple priorities and work both independently and as part of a team; discretion, tact, and good judgment working with sensitive and confidential information; demonstrated adaptability and flexibility with regard to learning new tasks, taking on new assignments, and supporting team initiatives. PREFERRED: bachelor’s degree and MIT experience. Job #21489-5

Hourly rate: $21.72-29.46

This is a part-time position, 20 hours per week. Schedule to be determined.

6/28/22

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