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Human Resources Assistant
Pasadena City College in Pasadena, California
Date Posted 06/10/2022
Admin-Human Resources
Employment Type Fulltime
Application Deadline Open until filled

Human Resources Assistant

Salary : $53,107.20 - $58,550.64 Annually

Location : Pasadena, CA

Job Type : Full-Time

Department : Human Resources

Job Number : 01817

Closing : 6/13/2022 11:59 PM Pacific

Probationary Period : None

Work Shift : Monday through Friday, 8:00 A.M. to 4:30 P.M.

Salary Schedule/Range : CFT-42

Under general supervision, the position performs technical level support to assist the Human Resources Generalists in position classification, compensation, evaluation, recruitment, selection, and labor and employee relations.


  1. Aids departmental recruitments efforts by performing activities such as scheduling interviews, resolving interview cancellations, reserving interview spaces, collecting applicant screening documents, assist interviewees onsite, scheduling recruitment meetings, and developing recruitment and interview materials.
  2. Prepares documents, organizes orientations, and handles any relevant paperwork related to the onboarding of successful candidates.
  3. Screens visitors, telephone calls, and other communications to determine urgency and nature of business, and provides information about departmental services.
  4. Enters, audits, and maintains data across multiple HRIS systems.
  5. Complies reports and spreadsheet, and assists with ad-hoc projects.
  6. Organizes the fingerprinting of new employees for background checks; serves as Livescan processing backup.
  7. Prepares personnel files and maintains hard and digital copies of employee records.
  8. Organizes a variety of events such as meetings, departmental events, and trainings.
  9. Schedules appointments for applicants and employees to meet with departmental personnel.
  10. Reviews departmental documentation to ensure accuracy and completeness.
  11. Conducts basic maintenance for departmental peripheral equipment by scheduling maintenance, scheduling repairs, replacing toner cartridges, and performing other related services.
  12. Performs related duties as assigned.

  1. Associate’s Degree, or higher.
  2. One (1) year of experience in Human Resources in a supporting role performing high-level clerical and technical duties.
  1. Familiarity with Los Angeles County Office of Education (LACOE) payroll practices.
  2. Familiarity with standard hiring practices, and full cycle recruiting processes. Experience understanding collective bargaining contracts and administrative policies.
  3. Experience with NeoEd, Banner and HRS is a plus.
  4. Bachelor’s degree in human resources or business.
  5. Evidence of strong organizational and time management skills.
  6. Evidence of excellent, written communication skills
KNOWLEDGE, SKILLS AND ABILITIESMay be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.
Knowledge of:
  1. Human resources functions and best practices
  2. Human Resources Information Systems (HRIS)
  3. Enterprise Resources Planning (ERP) Software
  4. Livescan fingerprinting equipment and software
  5. Event management systems
  6. General office software and equipment
Skill to:
  1. Use knowledge of human resources and best practices to assist in the areas of recruitment, selection, onboarding, and personnel maintenance.
  2. Use HRIS and ERP software to accurately enter applicant information, schedule interviews, send meeting requests, run reports, and gather information.
  3. Apply knowledge of payroll practices to assist with projects and assignments.
  4. Use event management systems to reserve the use of district spaces.
  5. Conduct livescan fingerprinting for multiple individuals
  6. Use general office software and equipment to communicate with applicants and District staff, develop reports, develop personnel files, develop recruitment materials, aggregate data, return requests for information, and recruitment communications.
Ability to:
  1. Keep up to date with the latest human resources trends and best practices.
  2. Compile, organize and analyze statistical data.
  3. Work independently as well as part of a team.
  4. Thrive in a fast-paced environment.
  5. Multitask and adapt in a fast-paced environment.
  6. Work well under pressure and meet tight deadlines.
  7. Effectively ensure the accuracy of the data that is entered.
  8. Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students, faculty, staff, and community.
  9. Communicate effectively, orally and in writing.
  10. Develop and maintain effective working relationships with District staff, applicants, and departmental stakeholders.
PHYSICAL ABILITIES AND WORK ENVIRONMENT - Activities and environmental or atmospheric conditions commonly associated with the performance of the functions of this job. The physical demands and environmental conditions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.


  1. The position will continuously (5.6 hours – 8 hours) be required to exhibit the ability to communicate with District staff, students, and applicants to provide information. The position will continuously (5.6 hours – 8 hours) exhibit the ability to sit, use of sight and fine manipulation to operate a computer and general office equipment.
  2. The position will seldom (30 minutes or less) be required to stand while conducting new employee orientations. The position will seldom (30 minutes or less) be required to walk to travel to various district conference rooms to conduct recruitment activities.

Continuously (5.6 hours – 8 hours) work in an indoor office environment within a moderate temperature and have continuous contact with customers, end users, and the general public.


Pasadena City College utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. You can apply for a position from any computer with Internet access. Please keep in mind the following:

  • If you do not follow the process or your application/resume is incomplete, your information will not be processed.
  • The hiring committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
  • While the acceptance of the application packet is done through PCC’s Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
  • Once applications are submitted they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday – Friday, 6 a.m. – 6 p.m. (PST).

All materials listed below are required for your application packet to be considered complete:

  1. Resume or Curriculum Vitae
  2. Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.


Established in 1924, Pasadena City College, (PCC), has been serving the West San Gabriel Valley for 96 years. PCC enrolls more than 29,500 students each semester and offers 107 academic degree programs and 72 Career and Technical Education (CTE) programs to its students. PCC serves one of the most culturally diverse student populations in the nation. The College sets the stage for preparing students to meet the demands of a changing world. Building relationships with community partners provides opportunities for PCC faculty and its students to engage in opportunities not often available to students in other areas.

The main college campus occupies a 53-acre site, while the Foothill Community Education Center and Child Development Center are located in separate nearby off-campus facilities. Due to the geographic size of the District, PCC has two additional satellite sites – the Rosemead Center and its newest site, PCC Northwest at John Muir High School. For more information, go to www.pasadena.edu.


PCC has many institutional strengths that distinguish it among its peers, both in the state and across the nation. Among them are:

A highly multicultural student body:

  • 47% Latino/a/x
  • 4% Black/African American
  • 27% Asian
  • 4% Two of More Races
  • 15% White
  • 3% Unknown/Other

Annually, at 49%, the College achieves recognition for one of the highest rates for transfer degrees to baccalaureate level institutions, both in California and across the nation. Additionally, PCC boasts a 52% bachelor’s degree attainment rate for Pasadena graduates who transfer to a four-year university, compared to 42% nationally. The College is well known for national mathematics and forensic honors, as well as its extensive study abroad opportunities.

PCC was once again named one of ten national finalists for the 2019 Aspen Prize for Community College Excellence, widely recognized as the nation’s premier honor for two-year colleges. The Aspen Prize recognizes institutions for their outstanding outcomes in four areas: student learning; certificate and degree completion; employment and earnings; and high levels of access and success for minority and low-income students.
PCC is ranked by the Military Times as the top community college in California for military veterans, and the College is similarly ranked among the top community colleges in the nation. The PCC Courier, the student newspaper, is a perennial award winner.

Twelve students are elected annually by the PCC Associated Students to represent and advocate on behalf of the student body. There are 80 student clubs and organizations representing the interests of a culturally diverse student population.

In February 2017, the Accrediting Commission for Community and Junior Colleges of the Western Association of School and Colleges reaffirmed PCC’s status as a fully accredited institution. For more information, go to www.pasadena.edu.


Pasadena City College is an equity-minded learning community dedicated to enriching students’ academic, personal, and professional lives through an array of degree and certificate programs, campus engagement, and customized student support.


Successful applicants must provide proof of eligibility to work in the United States.

  • Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
  • Pasadena Area Community College District will not sponsor any visa applications.
  • Applicants must be available for interviews at Pasadena City College at no cost to the District.
  • Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
  • The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
  • Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
  • The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
  • An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.
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