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Faculty Assistant - 116592
University of California, San Diego in La Jolla, California
Date Posted 05/26/2022
Faculty-Engineering-Other Engineering
Employment Type
Application Deadline Open until filled

UCSD Layoff from Career Appointment: Apply by 5/27/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 6/07/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UCSD Health Sciences is a $1 billion dollar plus organization encompassing 16 academic departments (14 clinical, 2 basic sciences), 2 pre-academic/hospital departments, 2 professional schools (School of Medicine and SkaggsSchool of Pharmacy and Pharmaceutical Sciences), 2 hospitals, and various other programs and units all dedicated towards fulfilling the Health Sciences missions. The UCSD Department of Cellular and Molecular Medicine (CMM) is one of two basic science units in the School of Medicine where world-class researchers study fundamental cellular processes and pathways using a variety of techniques from classical genetics and fluorescence microscopy to high-throughput genomics, systems biology, and crystallography.

Our 36 faculty and over 200 postdoctoral scholars, graduate students, and research staff work on the cutting edge of biology, cutting across fields from basic biochemistry and genetics to genomics, systems biology and stem cell biology. The faculty also play a major role in medical and graduate student training, providing educational and programmatic offerings that span several disciplines and provide diversity to meet the interests of a broad spectrum of students and scholars. The diverse mix of ages, backgrounds, and talents creates a robust work environment withchallenging career opportunities and a commitment to continued growth potential. We constantly seek to recruit highly motivated, technologically-advanced, and deeply interested individuals who are ready to become a part of our dynamic research and educational environment.

Incumbent provides full administrative and organizational support to a Professor of Cellular and Molecular Medicine and his large research team. Responsible for managing, coordinating, and organizing the daily functions of the administrative office and laboratory. Act on Professor's behalf and respond to requests for assistance, complaints, and advice. Serve as liaison to collaborators, faculty, staff, students, campus officials, external and foreign granting agencies, and officials. Responsible for the administration of confidential material; production and coordination of manuscripts, correspondence, grants, contracts, and gifts; coordination and analysis of material transfer and service agreements; plan and organize an extensive travel schedule. This position is afforded great latitude for decision-making and independent judgment. Follow University policy and procedures in all aspects of job duties. Skills to prioritize and pace multiple and complex responsibilities on several projects simultaneously, while meeting changing deadlines. Performs other duties as assigned.

  • Proven ability to independently follow and interpret oral and/or written instructions, perform duties with accuracy and consistency, changing priorities to meet multiple deadlines. Excellent skills to prioritize and organize the workflow, delegating clerical assignments as necessary.

  • Demonstrated ability in maintaining and trouble shooting computers and network for laboratory and office.

  • Extensive computer experience to include expertise with various software packages to include Word, Excel and Power Point.
    Ability to use reference management and website editor software.

  • Ability to analyze, research, gather and organize information to produce reports and/or provide concise verbal presentations.

  • Demonstrated experience to coordinate meetings, conferences and workshops.

  • Experience managing a complex calendar and extensive experience with travel arrangements and reimbursement.

  • Proven ability to edit manuscripts, scientific documents, and correspondence. Excellent knowledge of English grammar, spelling, punctuation, and sentence structure. Superior word processing skills.

  • Ability to work with detail and process a large volume of documents and information accurately.

  • Skill in analyzing and organizing information and preparing for presentation.

  • Working knowledge of legal terminology relating to patents, licensing agreements, and consultancies.

  • Demonstrated experience in preparing grant proposals and coordinating material transfer agreements.

  • Knowledge of animal protocol and EH&S regulations related to research laboratories.

  • Mature and effective interpersonal communications skills including tact, diplomacy and flexibility with appropriate demeanor to maintain good working relationships. Ability to communicate effectively with diverse faculty, technicians, postdocs and students on the phone and in person including those from different cultures and backgrounds.

  • Basic accounting Skills
  • Skill in maintaining and updating all computer files to allow easy retrieval of and access to information.
  • Working knowledge of scientific terminology and symbols.
  • Knowledge of UC policies and procedures to include purchasing regulations and procedures.
  • Employment is subject to a criminal background check.
  • Willing to work evenings and weekends if necessary to meet deadlines.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

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