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Assistant Manager
Rutgers University in New Brunswick, New Jersey
 
 
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Date Posted 05/25/2022
Category
Admin-Other Administrative Positions
Employment Type
Application Deadline Open until filled
 
 
 
 
 

Position Details
Position Information


Recruitment/Posting Title Assistant Manager
Job Category Staff & Executive - Student Affairs and Services
Department SA-Student Centers & Activities
Overview
The Division of Student Affairs, Rutgers University–New Brunswick‘s vision is to cultivate transformative experiences that challenge students to be their best at Rutgers and beyond. In line with the vision of the Division of Student Affairs, the Department of Student Centers and Activities fosters an inclusive and supportive community, develops attentive leaders, and creates a sense of belonging for all. We are committed to providing positive interactions, robust programs, collaborative engagement opportunities, dynamic experiential learning, and vibrant venues for those who come into contact with our services, staff, students, events, and facilities.
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Assistant Manager for the Office of Student Centers & Activities. Reporting to the Center Director, the Assistant Manager supports the Director of Cook and Douglass Student Centers (i.e. Center Director) in managing, planning, and coordinating the Cook and Douglass Student Centers (i.e. the Centers) facilities, services, staff, and budgets. The Assistant Director has responsibility for the daily operations of the Centers, which includes facility maintenance, repairs, supervision of assigned student employee areas, reservation fulfillment, onsite event management and customer support, and retail vendor services coordination. The Assistant Manager manages assigned budgets, assessment efforts, and special projects. The Assistant Manager of Cook and Douglass Student Centers works collaboratively with the Assistant Director of Meeting and Event Planning to manage the reservation fulfillment and event management at the Student Centers. The Assistant Director effectively supports achievement and completion of identified strategic efforts and projects of the Student Center Unit and Division of Student Affairs. Through positive role modeling, actions, decisions, supervision, and coaching assists in ensuring the Student Center & Activities Services Standards are consistently applied and upheld.
The Assistant Manager’s actions and decisions are a critical part of providing for a well-run, student-focused Student Center environment. The Centers environment is expected to exude a welcoming, friendly, and inclusive atmosphere for a diverse Rutgers University Campus. The Cook and Douglass Student Centers offer spaces and services, which accommodate, facilitate, and support students, student organization, University departments, Rutgers affiliates, and external agencies, organizations, and corporations. The Douglass Student Center is open seven days a week for approximately 15 hours / day. Staff executes more than 4,300 events annually with over 153,000 attendees. University offices located in the Douglass Student Center include Department of Student Centers & Activities, Rutgers University Police Department- Community Officer, student
organization offices, Douglass Residential College Recruitment, Dining Services, and Student Affairs
Affiliates. In addition to the University offices in the center, the Douglass Student Center has three Rutgers Dining operated food options. The Cook Student Center is also open seven days a week. The Center houses the Meetings and Events Office, student organizations, and Rutgers Dining operated Cook Café.
Among the key duties of this position are:
  • Provides support and coordination of day-to-day on-site facility-related work including building security, custodial maintenance, repairs, grounds services, work orders and small scale renovation projects.
  • Be the secondary point of emergency contact for center specific needs including sheltering students or members of the community in an emergency. The Assistant Director is designated as “essential personnel” and, depending on the emergency and its campus location, may have to report to duty per the University Adverse Weather Operating Status and Staffing Policy.
  • The supervision of student staff responsible for the implementation of services at the Centers.
  • Responsible for managing the successful fulfillment of all aspects of event management occurring in and adjacent to the Centers. This includes attending operations coordination meetings; reviewing and recommending changes to event details in EMS; facilitating walk-throughs with perspective event planners and post walk-through communicating relevant information to the Meetings & Events Office staff; as scheduled, meets with event host at start and end of event for review; as scheduled, acts as Center representative in managing all aspects of successful onsite event delivery, including setup, Audio-Visual services, security, catering, and any contracted services.
  • Budgetary oversight of assigned student staff payroll and is responsible for recommending expenditures and revenue generating ideas.
  • Take an active leadership role in departmental and university initiatives. The Assistant Director will be expected to participate on departmental and university committees.
  • Collaborates regularly with and is expected to maintain productive working relationships with other university departments including Facilities Maintenance, Custodial and Grounds Services, the Security and Technologies Shop, the Furniture and Fabric Shop, Public Safety, Risk Management, Procurement, Dining Services, REHS, RUTV, Conference Services, Alumni Relations, Admissions, Academic Schools, the President’s Office, and the Office of the Vice Chancellor for Student Affairs.
Position Status Full Time
Hours Per Week
Daily Work Shift
FLSA Exempt
Grade 05
Position Salary
Annual Minimum Salary 58867.000
Annual Mid Range Salary 73298.000
Annual Maximum Salary 87729.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement
Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption.  Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility .  Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC).  Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine .  Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP

Qualifications


Minimum Education and Experience
  • Bachelors degree’s in student affairs administration, higher education, business administration, or related field; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of student union operations and/or general higher education principles and practices.
  • Two years of experience in Student Centers, event planning, conference, or event management required. A combination of education and/or equivalent related experience may be considered.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Excellent administrative, detail-oriented organizational and communication skills; team and training/facilitation skills; project management experience; problem solving in a highly active environment; and the ability to complete multiple and concurrent tasks are required.
  • Demonstrated ability to work in diverse environments that encompasses students, staff, and faculty from diverse background to ensure an inclusive community.
  • Proven experience with staff supervisory skills, training experiences and budget responsibilities.
  • Proven effective experience in recruiting, hiring, training, coaching and mentoring effective teams of students and/or professionals.
  • Excellent organizational, verbal, written and interpersonal communication skills; ability to effectively interact with clients and staff required.
  • Experience advising and programming with diverse student organizations and college students.
Preferred Qualifications
  • Master’s Degree in student affairs administration, higher education or related field or discipline
  • Proficiency with various technology platforms and applications (Sakai, Canvas, Microsoft Teams) and preferred familiarity with Campus Labs Engage Platform
  • Association and/or involvement with professional associations (ACUI, NACA, NASPA, ACPA)
Equipment Utilized
  • Event Management Software (EMS) or similar relational database experience.
Physical Demands and Work Environment
  • Ability to lift 20 – 25lbs
  • Must be willing to work irregular and flexible hours and be accessible by phone including evenings, weekends, and some holidays and from time to time provide on-site support to clients, peers, and Student Center staff.
Special Conditions
  • Clean Driving Record

Posting Details


Posting Number 22ST1349
Posting Open Date 04/27/2022
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Cook (RU-New Brunswick)
Location Details
New Brunswick, NJ 08901

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.



Infection Control and Safety


This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.



Affirmative Action/Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement



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