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HR Assistant Intermediate
University of Michigan in Ann Arbor, Michigan
 
 
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Date Posted 05/25/2022
Category
Admin-Other Administrative Positions
Employment Type Part-Time
Application Deadline Open until filled
 
 
 
 
 

Who We Are

Michigan Medicine Human Resources Solutions Center (HRSC) is a customer service center with a team of HR professionals that provide Michigan Medicine employee’s and leaders with support and advice related to their HR Operational needs. We are seeking an HR Assistant to support Michigan Medicine Human Resources General HR Support Team.  This role is responsible for providing multiple types of support related to HR processes, transactions and providing phone coverage on a multi-line phone system.            

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems.  In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

  • Excellent medical, dental and vision coverage effective on your very first day
  • 2:1 Match on retirement savings

Responsibilities*

The primary duties of this position are to provide the following services, under the general direction of the HRSC Leads and Manager:

  • Respond to general HR policy and practice questions from employees, managers, supervisors via multiline phone system, email or through a case management system.
  • HR Liaison for non-bargained for employee grievances.  This includes answering questions from the employee, scheduling, and sending out the grievance packet to the committee.
  • Retrieve, sort and distribute HR Office mail, this requires the individual to be in the office at least one day a week
  • Record Discipline within HRMS and upload to personnel file
  • Respond to third-party requests to subpoena employment records
  • Process and upload documents to the employee personnel file
  • Respond to and manage requests for missing I9 forms
  • May assistant with the creation of personnel action requests (PAR)
  • May provide administrative support to the Manager of HR Services
  • Additional duties as assigned.

Required Qualifications*

  • High School Diploma or equivalent
  • Proven ability to work efficiently and effectively in a fast-paced environment delivering high quality customer service
  • Ability to meet deadlines
  • Ability to demonstrate independence, and flexibility in supporting multiple units, within a high-volume work environment.
  • Proficient in standard office computer skills (Microsoft Office, Google, Drop Box)
  • Effective communication skills, including personable phone skills, active listening skills and strong written communication skills.
  • Demonstrated ability to work well within a diverse, team environment.
  • Requires 2-5 years of experience working in an administrative support role      

Desired Qualifications*

  • Experience with administration of HR transactions and/or administrative support within a HR department.
  • Knowledge of MPathways/PeopleSoft platforms
  • Experience using a case management system
  • Experience using a multi-line phone system
  • Familiarity with administrative processes, procedures, and systems at the University of Michigan

Work Schedule

This is a part-time - 20 hours a week position.  The schedule (days and hours of the week) could vary depending on the needs of the team.  

This position requires the ability to work remotely and the ability to come into the office, located at the North Campus Administrative Complex on Hubbard Rd, Ann Arbor at least one day a week. 

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.


U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including boosters when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely.   More information on this new policy is available on the Campus Blueprint website or the UM-Dearborn and UM-Flint websites.

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