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Budget Administrative Analyst
Rutgers University in New Brunswick, New Jersey
Date Posted 05/21/2022
Employment Type
Application Deadline Open until filled

Position Details
Position Information

Recruitment/Posting Title Budget Administrative Analyst
Job Category Staff & Executive - Finance/Accounting/Purchasing
Department SHP-Dean's office-Admin
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Budget Administrative Analyst for the School of Health Professions (SHP). Under the direction of the Finance Business Manager and be part of the Dean’s office administrative team, the Budget Adminstrative Analyst will assist the School of Health Professions Administrative and Academic programs with various fiscal, budgetary and personnel transactions. The responsibilities of the Budget Administrative Analyst will include, but not limited to, journal entries, purchase orders, reconciliation, payroll requests and issue resolution. In addition, the analyst will do a range of data collection, analysis and reporting on a variety of financial and administrative.
Among the key duties for this position are the following: 
  • Prepares and inputs journal entries (JEs) to record financial activities.
  • Acts as SHP’s primary expert on procurement processes and procedures, including transactions that require specialized actions such as bid waivers.
  • Establishes and maintains databases of pertinent fiscal/personnel information.
  • Prepares routine and special reports and distributes/circulates as needed.
  • Utilizes Marketplace to submit and manage purchasing for SHP. Works with central purchasing office and SHP departments to ensure successful PO and check request processing.
  • Utilizes PeopleSoft to submit payroll requests (i.e. adjuncts, students, per diems, overloads) and maintains/tracks payments. Works with Payroll Department to reconcile any outstanding payments.
  • Supports new faculty and staff, and those changing positions, by securing access to guest accounts and other systems such as Marketplace, Expense Management, Canvas, emails, etc. Establishes University guest accounts as requested.
Position Status Full Time
Hours Per Week 37.50
Daily Work Shift
FLSA Exempt
Grade 20S
Position Salary
Annual Minimum Salary 51688.000
Annual Mid Range Salary 61720.000
Annual Maximum Salary 73062.000
Standard Hours 37.50
Union Description HPAE, Local 5094
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement
Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption.  Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility .  Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC).  Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine .  Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • Bachelor’s Degree in Finance, Accounting, or a related field plus (2) years of relevant experience in fiscal activities.
  • Equivalent education, experience and/or training may be substituted for the degree requirements
Required Knowledge, Skills, and Abilities
  • Advanced Microsoft Excel skills (including functions such as VLOOKUP, Index/Match).
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number 22ST1758
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Newark (RBHS)
Location Details
Located in Newark, NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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