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Divisional Director Administration Math and Physical Sciences
Rutgers University in New Brunswick, New Jersey
Date Posted 05/19/2022
Admin-Other Administrative Positions
Employment Type
Application Deadline Open until filled

Position Details
Position Information

Recruitment/Posting Title Divisional Director Administration Math and Physical Sciences
Job Category Staff & Executive - Administrative & Support - Management
Department SAS - Dean's Office
The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.
Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Divisional Director of Administration – Math and Physical Sciences for the Office of the Dean. Reporting to the Vice Dean of Administration for the School of Arts and Sciences (SAS), with a functional dotted line relationship to the Dean of Mathematical and Physical Sciences for the School of Arts and Sciences, the Director of Administration is an advisor to the Dean of Math and Physical Sciences, a member of his/her leadership team, and a key resource to the Department Administrators of the Math and Physical Sciences departments. The Director is responsible for developing a “mission-focused” culture amongst the administrative team, enabling the provision of excellent support to the faculty, students and staff of the Math and Physical Sciences departments.
Among the key duties of this position are the following:
  • Works with Department Administrators to communicate, adapt, implement, and enforce financial, human resource, technology, or space management policies and procedures throughout the Math and Physical Sciences; to steward department and SAS assets; and provide reliable operational information to a wide range of users internally and externally.
  • Serves as a conduit for information sharing across all departments, advocates for, and represents the Math and Physical Sciences departments’ interests.
  • Responsible for significant hands-on contributions to institutional planning and to operational strategy development and implementation.
  • Responsible for coordination and consolidation, at the area level, of departmental annual reports, strategic plans financial and budget information, staffing plans, academic mission and other departmental activities.
  • Provides guidance to and assists Department Administrators and is their first point of contact for University and School policy implementation and compliance; operations support; research support; purchasing; special programs/events: and other functions.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
FLSA Exempt
Grade 08
Position Salary
Annual Minimum Salary 94016.000
Annual Mid Range Salary 119000.000
Annual Maximum Salary 143984.000
Standard Hours 37.50
Union Description Admin Assembly (MPSC)
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement
Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption.  Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility .  Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC).  Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine .  Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • A bachelor’s degree in a related field, or an equivalent combination of education and/or experience.
  • A minimum of eight years of recent and progressively responsible leadership roles in communicating effectively on financial and accounting policies.
  • Use of personal vehicle in order to travel for business demands; a valid driver’s license would be required for this position.
Required Knowledge, Skills, and Abilities
  • Experience managing human resources processes and practice, including labor relations issues and the handling of highly confidential information, and a demonstrated commitment to the principles of diversity.
  • Experience in overseeing IT services and developing and leveraging technology to further overall organizational goals, and in managing varied facilities.
  • Excellent written and oral communications skills.
  • Ability to negotiate and work through complex initiatives with personnel from all levels and with varying responsibilities.
  • Excellent strategic leadership, communication, facilitation, conflict management, interpersonal, relationship management, and team building skills.
  • Demonstrates tact, discretion, and diplomacy in handling a wide range of sensitive and/or confidential matters.
  • Collaborative and able to appropriately balance competing priorities.
  • In-depth understanding of the operations of the Math and Physical Sciences departments.
Preferred Qualifications
  • Advanced degree.
  • Experience working in a multi-campus higher education setting, or in a large, dynamic organization within a public sector setting is highly desired.
  • Served as the CFO, CIO, or COO of a non-profit organization or academic unit of a research university.
Equipment Utilized
  • Utilizes Excel, Access, Word, Procurement systems, Oracle financial management and reporting systems, Tableau, Expense Reimbursement system, RAPPS, and a variety of SAS online systems.
Physical Demands and Work Environment
  • Ability to walk up and down the stairs.
Special Conditions
  • Clean driving record.

Posting Details

Posting Number 22ST1710
Posting Open Date 05/18/2022
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus College Ave (RU-New Brunswick)
Location Details
New Brunswick, NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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