Job Seekers
Post Resume
Find Jobs
Get jobs by email
Post Jobs
Find Resumes
Get resumes by email
Administrative Assistant
Rutgers University in New Brunswick, New Jersey
Date Posted 05/19/2022
Admin-Secretary and Administrative Assistants
Employment Type
Application Deadline Open until filled

Position Details
Position Information

Recruitment/Posting Title Administrative Assistant
Job Category Staff & Executive - Administrative & Support
Department SAS - Dean's Office
The School of Arts and Sciences is the liberal arts and sciences unit at Rutgers University–New Brunswick and is the largest unit at Rutgers with 750 full-time faculty and a vibrant and diverse student body of over 20,000 students. With 96 majors and 69 minors in biological, mathematical, and physical sciences, humanities, and social and behavioral sciences, the Rutgers School of Arts and Sciences offers students programs of unparalleled breadth and depth combining excellence in teaching with world-class research.
Arts and Sciences Staff deliver a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for the School of Arts and Sciences. This position provides daily coordination and follow-through of the policies and procedures concerning employment of faculty, staff, and students in the School of Arts and Sciences.
Among the key duties of this position are:
  • Coordinates and performs various personnel functions relating to faculty, staff, and student matters.
  • Initiates, researches and responds to individual inquiries and large-scale communications.
  • Responsible for processing payroll actions for faculty, staff, and student populations, inclusive of the onboarding of all new employees.
  • Facilitates the processing of I-9’s and I-9 Reverification process, and payroll documents for all employees in SAS.
  • Oversees digital file system to include documents pertaining to both faculty and staff.
  • Provides administrative support to the SAS Office of Human Resources by coordinating the administration of programs, projects, and/or processes and by organizing and coordinating the unit operations.
  • Schedules appointments, arranges and coordinates design and logistics for workshops and meetings, and completes other work consistent with a broad understanding of the mission, vision, role, and goals of the SAS Office of Human Resources.
  • May serve as liaison within and outside unit.
  • Works under general supervision, within established work parameters, with few direct instructions.
  • Carries out routine and non-routine tasks with occasional review of work outputs by the Human Resources Specialist.
  • Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of unit administration.
Position Status Full Time
Hours Per Week
Daily Work Shift
FLSA Nonexempt
Grade 03
Position Salary
Annual Minimum Salary 44831.000
Annual Mid Range Salary 55743.000
Annual Maximum Salary 66655.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement
Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption.  Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility .  Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC).  Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine .  Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • Bachelor’s degree in human resources management or a related field, or an equivalent combination of education and/or experience.
Required Knowledge, Skills, and Abilities
  • Knowledge and understanding of human resources.
  • Excellent computer, communication, analytical, organizational, and interpersonal skills.
  • Commitment to excellent customer service.
  • Ability to deal with a variety of situations with discretion and confidentiality.
Preferred Qualifications
  • Ability to clearly communicate information to a wide variety of audiences.
  • Possess strong written and oral communication skills.
  • Capacity to work as part of a team and provide exemplary customer service.
  • Capacity to perform in a high-pressure, confidential office.
Equipment Utilized
  • Proficient with Microsoft Office. PeopleSoft, Qualtrics, RU systems.
Physical Demands and Work Environment
  • Travel to all RU New Brunswick campuses, lifting/carrying boxes, climbing stairs and may include occasional evening and weekend work.
Special Conditions
  • Clean Driving Record

Posting Details

Posting Number 22ST1611
Posting Open Date 05/18/2022
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus College Ave (RU-New Brunswick)
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

*Please mention academicjobs.net to employers when applying for this job*
Academic Jobs
Academic Advertising
260 Peachtree Street, N.W.
Suite 2200
Atlanta, GA 30303
Google Plus
About Academic Jobs
Advertise Jobs
Contact Us
Site Map
Privacy Policy
Terms of Use
Resources / Links
Copyright © 2022 Academic Jobs - All Rights Reserved.