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Graduate Recruitment Program Coordinator
Arizona State University in ,
Date Posted 05/18/2022
Admin-Admissions and Enrollment
Employment Type FullTime
Application Deadline Open until filled


Campus: Tempe

Grad Prg Student Svc Supp Cdr

Job Description

Under general supervision, the Graduate Recruitment Program Coordinator will coordinate activities and functions necessary to successfully steward programs in the Graduate Office of the School of Life Sciences (SOLS).   SOLS seeks a high performing, positive, and proactive service-oriented individual with excellent attention to detail to work with our diverse group of graduate students.  An ideal candidate will assist with implementation of our various programs goals and objectives and think creatively to improve processes and functions within the school’s graduate activities.  A strong candidate will be comfortable and adept at providing guidance and program-related administrative support to the faculty and its leadership.  This position will allow for opportunities for advancement and professional growth. 

Job Family

Counseling & Development

Department Name

Sols Graduate Programs



Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$48,000 ‐ $55,000 per year; DOE

Essential Duties

  • Serve as back up on incoming office communications (phones, foot traffic into suite, SalesForce)
  • Plan, organize, and coordinate events for the SOLS graduate office, including graduate recruitment weekends, alumni panels, career fairs, awards ceremonies, orientation events, and research conferences. 
  • Review and maintain student records using internal and external systems (iPOS, Graduate Application Review System, Microsoft Office, Peoplesoft, Google sheets, Canvas, etc.), provide data as requested
  • Work closely with graduate and undergraduate faculty/staff/administration on managing student records and communications
  • Attend various recruitment events the office represents and prepare any items needed for event ahead of time
  • Advise and manage substantial annual application review process, downloading and sorting applications, making them accessible to faculty, updating tracking sheets for faculty, and sending notices for each application; delegates tasks as needed to team
  • Work with other SOLS offices to ensure that all grad office documents abide by university policies. Take primary responsibility for producing attractive and compelling materials for recruitment and other events. 
  • Provide guidance and logistical support for graduate student organizations (E-Board, MGSA and GPSE) and Program Directors, as they plan events such as retreats, seminars, workshops, and outreach efforts.  
  • Perform additional duties as assigned

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment and three years of related experience; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

  • Experience working in higher education
  • Experience working in a face-paced office environment
  • Experience in managing concurrent events/projects simultaneously
  • Experience in work that required excellent attention to detail
  • Evidence of effective communication skills
  • Experience with PeopleSoft, Salesforce, Microsoft Office Programs, Dashboards, Analytics, Canvas, Google docs, and Dropbox

Working Environment

  • Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%)
  • Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (15%)
  • Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts
  • Ability to clearly communicate to perform essential functions.
  • Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.

Department Statement

The School of Life Sciences (SOLS) has provided a vital hub for creative excellence at Arizona State University, with more than 670 faculty, graduate students, postdoctoral fellows and staff, and research that ranges from studies on biodiesel and biohydrogen to vaccine development and the conservation of whales. As ASU’s first academic unit to fully reflect President Michael Crow’s integrated, interdisciplinary vision for the New American University, the School of Life Sciences offers active and evolving platforms for collaborative, cutting-edge research and faculty whose discovery is freed from traditional institutional boundaries.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume and Cover Letter should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

*Please mention academicjobs.net to employers when applying for this job*
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