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Administrative Officer
University of California, San Francisco in San Francisco, California
Date Posted 05/18/2022
Admin-Other Administrative Positions
Employment Type
Application Deadline Open until filled


Full Time


Job Summary

Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher level administrative operations professional or manager. Perform short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.

Department Description

The Administrative Officer-3 provides administrative support for all facets of the Division of Rheumatology’s clinical, research, and training activities at Parnassus. The Rheum/Parnassus Division has an operating budget of over $7 million, 21 faculty members, 7 volunteer faculty, 3 postdocs, 12 clinical fellows, and 20+ staff at various sites including Parnassus, ZSFG, VAMC, and Laurel Heights. The Administrative Officer-3 reports to the Division Manager for Rheumatology. The Division of Rheumatology is a part of the Department of Medicine (DOM) at UCSF. The mission of the Rheumatology Division includes research, teaching and patient care. The Division has activities at multiple sites including Parnassus, Laurel Heights and Mission Bay. The Division runs several clinical practices, conducts basic and clinical research, and educates medical students, residents, clinical fellows and postdoctoral scholars. In addition, the Division has significant and complex financial and administrative relationships with DOM and the UCSF Medical Center, as well as large patient care programs, large clinical, federal, and privately supported research programs and seven faculty laboratories. The Rheumatology Division has 17 full-time faculty, nine clinical fellows, seven post-doctoral research fellows, seven WOS faculty, and 23 research and administrative staff. The Division has a sponsored research portfolio of $10+ million per year including over 40 sponsored awards, as well at the Russell Engleman Rheumatology Research Center which has an endowment principal of $30 million and generates income of $1.3 million per year in support of its clinical, research, training, and service missions. The PREMIER Center is a P30 resource-based core center funded by NIH / NIAMS. Its mission is to promote research in precision medicine across the UCSF campus through the provision of specific services, consultations, educational activities, and pilot funding.

Required Qualifications

  • Bachelor's degree in related area and three or more years of relevant experience and / or equivalent experience / training.
  • Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
  • Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
  • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
  • Solid knowledge of common University-specific computer application programs.
  • Ability to use discretion and maintain confidentiality.
  • Strong skills in short-term planning, analysis, problem-solving, and customer service.

Preferred Qualifications

  • Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

007377 ADMIN OFCR 3

Job Category

Executive, Professional and Managerial, Supervisory / Management

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)


Parnassus Heights (SF), Remote / Telecommute

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