The Chief of Staff is an important key member of the Department of Neurology’s leadership, working closely with the Chair and managing the Chair’s important programs and initiatives. The role also supports the Chair, CAO, Vice Chairs and Division Chiefs to formulate strategies and administer policies, processes, and resources. The work will involve programs and proposals with broad impact across the Department.
The incumbent oversees complex, strategic projects that have far-reaching implications, mainly initiated by the Chair; recommends strategies for the Chair to accomplish goals; oversees the communications strategy and function for the department; serves the needs of the Chair in communications by acting as the point of contact for others to connect to the Chair and represents the Chair as requested. The Chief of Staff manages projects specific to the goals of the Chair and not otherwise covered in others’ scope; coordinates the work of others so that the Chair’s priorities are implemented and serves as a member of Neurology management, collaborating to advance the department goals. This position is part of Neurology’s Central Administrative team, which involves extensive collaboration and teamwork with Finance, HR, Academic Affairs, and others.
*This role is onsite, with the option of some hybrid, depending on the department needs and there is the expectation of mobility between campuses --- Mission Bay and Parnassus*
The Department of Neurology is a teaching, research, and clinical care unit within the School of Medicine (SOM). The Department of Neurology is a large, multi-site department, with locations including Mission Bay, Parnassus, Mt. Zion, ZSFG, VAMC and the Gladstone Institutes and is affiliated with the UCSF Weill Institute for Neurosciences. The department is constructed of 14 administrative divisions with 11 clinical specialties. The department has 250+ faculty and academic employees, 300+ staff positions, and 182 trainees including: residents (50), clinical fellows (47) and postdoctoral scholars (85).
The Department has an annual operating budget in excess of $120M and has consistently been the top recipients of NIH funding across all U.S. Departments of Neurology, in addition to being the #1 or #2 recipient of philanthropic dollars across all departments at UCSF. The department is also ranked #1 nationally by US News and World Reports for its clinical care.
- Bachelor's degree in related area and / or equivalent experience / training.
- Minimum of 5+ years of related experience.
- Ability to manage the flow and function of the Chair’s Office and its related business.
- Ability to work with senior executives, Dean’s Office, Chancellor’s Office, other Chair’s and donors on high level, time sensitive, and confidential initiatives, projects, and other business.
- Knowledge of a variety of administrative operational activities (i.e., event planning, project management, risk management, website design, fellowship management and contracts and grants regulations and guidelines).
- Ability to communicate with both exceptional written correspondence and in person.
- Superb skills in short term planning, analysis and problem-solving and customer service.
- Interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills.
- Work is widely varied, involving analyzing and evaluating many complex and significant variables.
- Ability to work well with others and as part of a team.
- Ability to work well under pressure; ability to maintain a service-oriented approach.
- Ability to meet deadlines and follow through on assigned duties in an independent manner.
- Ability to multi-task with demanding timeframes.
- Strong skills in analyses and complex problem-solving.
- Advanced skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies; both verbally and in writing.
- Advanced interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.
- Advanced project management skills.
- Advanced service orientation with the ability to effectively manage multiple priorities.
- Ability to use high-level discretion and maintain all confidentiality.
- Advanced skills to evaluate issues and identify resolutions.
- Working knowledge of the organization's processes and procedures, rules and regulations.
- Working knowledge of common organization-specific and other computer application programs.
- Familiarity with the organization's processes, protocols and procedures.
- Thorough knowledge of common organization-specific and other computer application program, to include MS Office.
- Knowledge of financial analysis and reporting techniques, and human resources policies and procedures for staff and academic employees.
- Knowledge of common University-specific computer application programs (i.e., AP Recruit, BrassRing, Advance, Microsoft Office Suite).
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Job Code and Payroll Title
007399 PROJECT POLICY ANL 4
Administrative Support, Professional (Non-Clinical)
99 - Policy-Covered (No Bargaining Unit)
Hybrid-Remote, Mission Bay (SF)
Additional Shift Details