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Program Assistant
Rutgers University in New Brunswick, New Jersey
Date Posted 05/18/2022
Admin-Other Administrative Positions
Employment Type
Application Deadline Open until filled

Position Details
Position Information

Recruitment/Posting Title Program Assistant
Job Category Staff & Executive
Department Cancer Institute of New Jersey
Our vision is to be a statewide, national and world leader of scientific discovery, transdisciplinary engagement, translation, patient care and education that improves outcomes for cancer patients and populations.
We will accomplish this by conducting innovative basic, clinical and population research and cutting-edge patient centered care that expands our understanding of the etiology and biology of cancer; facilitates the rapid translation of laboratory-based discoveries into human studies; develops new approaches and interventions for cancer prevention that decrease cancer incidence and mortality; and develops new and better therapies to decrease suffering and mortality from
CORE VALUES: Curiosity and Discovery, Integrity, Collaboration, Respect and Caring, Perseverance.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Program Assistant in Cancer Health Equity and Engagement Division at Rutgers Cancer Institute of New Jersey.
The primary purpose of the Program Assistant position is to assist the Cancer Institute of New Jersey Cancer Health Equity team with study initiation, participant recruitment, and collecting data from studies. This position is responsible for study startup procedures and developing study materials, as well as screening, consenting, and enrolling participants, and ensuring the accuracy of data collected from research participants, information transcribed from patient medical records/survey forms and other sources onto study specific case report forms or into electronic data capture systems. May also assist with intervention implementation and fidelity checks. Ensures protocol compliance per Food and Drug Administration (FDA), National Institutes of Health (NIH), Code of Federal Regulations (CFR), Good Clinical Practice (GCP) guidelines, Office for Human Research Protection (OHRP), Health Insurance Portability and Accountability Act (HIPAA), institutional guidelines and standard operating procedures (SOPs) set forth by Rutgers Cancer Institute of New Jersey and Rutgers Biomedical and Health Sciences (RBHS) and as explicated in study specific procedures. This position is contingent upon grant funding.
Among the key duties of this position are the following:
  • Develops study materials and participates in study initiation and regulatory activities, including IRB submissions and database creation.
  • Recruits participants, conducts informed consent, and collects data for assigned research studies according to protocols.
  • Conducts study assessments, interviews, and/or interventions with participants, maintaining adherence to protocols.
  • May conduct qualitative data analysis. Submits to regular evaluations for intervention quality assurance.
  • Works with complex computerized records systems and maintains security and integrity.
  • In collaboration with the leadership, study staff and other research staff, contractors, physicians and/or other health providers, obtain source documents (i.e. medical record documentation) as needed. Submits specialized reports as needed.
  • Maintains research record (e.g. patient consent, eligibility, Case Report Forms (CRF), surveys, participant correspondence, intervention materials, registration confirmation, corresponding source documents, etc.) for all study participants.
Position Status Full Time
Hours Per Week
Daily Work Shift
FLSA Exempt
Grade 17S
Position Salary
Annual Minimum Salary 45621.000
Annual Mid Range Salary 54290.000
Annual Maximum Salary 63947.000
Standard Hours 37.50
Union Description HPAE, Local 5094
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement
Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption.  Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility .  Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC).  Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine .  Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • Bachelor’s Degree in a relevant science or related field (e.g. Public Health, Biology, Psychology, etc.)
  • Applicants may substitute additional related experience such as laboratory, clinical or medical experience for the education requirements on a year-for-year basis.
Required Knowledge, Skills, and Abilities
  • Must be dependable, flexible, and people-oriented.
  • The ideal candidate will be detail-oriented, have excellent organizational, critical thinking skills, problem solving skills and interpersonal skills, holds self accountable to high standards of professional excellence, be able to maximize resources and be efficient, seek and accept personal and professional responsibility and growth on a continued basis.
  • Effective oral and written communication skills.
  • Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access, and PowerPoint.
  • Prior experience with REDCap.
  • English fluency.
Preferred Qualifications
  • Prior experience in human subject research with cancer patients and survivors, qualitative data analysis, and behavioral intervention research studies.
Equipment Utilized
Physical Demands and Work Environment
  • Lifting up to 25 lbs. Light physical activity possible.

Special Conditions
  • Must adjust hours to meet demands.
  • Must be able to work some weekend evenings and Saturdays as needed (within the usual workweek).

Posting Details

Posting Number 22ST1576
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Downtown New Brunswick
Location Details
  • New Brunswick, NJ
  • This position is based in New Brunswick but may require travel to study sites in Newark, Piscataway, and other NJ locations.
  • This position may also operate on a hybrid remote basis.

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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