Business Associate II
Texas A&M University
Proposed Minimum SalaryCommensurate
Job LocationCollege Station, Texas
Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability. Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .
Who we are
Texas A&M University’s Department of Chemistry, is a cadre of faculty, staff, graduate students, postdoctoral fellows, academic advisors, scientific and technical staff, who have a shared purpose of translating our passion for chemistry to young scholars at all levels in many scientific fields. The Business Office strives to support the goals of the faculty, staff and students in teaching, research and outreach programs, and adheres to the professional standards and integrity in processing university Business. To learn more, please visit our website: http://www.chem.tamu.edu/ .
What we want
We are pleased to announce this opportunity to join our unit serving as our Business Associate II. Your main objective in this role is to provide staff support for the full range of business activities, including research accounting and budgets. We foresee you will have a broad general knowledge of business procedures. As well as be able to demonstrate good organizational skills, communication skills and meticulous attention to detail. Our selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If this description appeals to you, we invite you to apply to be considered for this opportunity.
What you need to know
COVID-19 information: Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .
Required Education and Experience:
High school graduation or any equivalent combination of education and experience
Four years of related experience in general office, bookkeeping, or personnel operations
Required Knowledge, Skills, and Abilities:
Working knowledge of spreadsheet and word processing software programs
Interpersonal and communication skills
Good planning and organizational skills
Ability to multi task and work cooperatively with others
Preferred Education and Experience:
Three years' experience with the preferred education, including task management experience
Experience in TAMU fiscal records, FAMIS, CANOPY, Concur, Maestro, AggieBuy, AggieWorks, 10-key calculator and personal computer
Prefer Word, Excel, Quick Books, and database software experience
Preferred Knowledge, Skills, and Abilities:
Good communication and writing skills
Highly developed interpersonal skills
Good organizational ability and attention to detail
Good proofreading skills
Financial Support - Provides assistance to faculty and support staff with review and reconciliation of research monthly financial statements. Collects financial data and prepares documents for year-end research activity reports. Reviews and trains departmental employees in the function of MAESTRO. Prepares monthly grants/contracts reports to review status of research grants/contracts. Coordinates X-Grants, T-Grants, Welch Grants, GURI funds with Sponsored Research Services and Vice President of Research Office. Processes invoices, prepares purchase orders, posts to ledgers, and assists in receiving online with AggieBuy for research incurred expenditures. Coordinates/maintains packing slip receipts of incoming chemicals and supplies. Serves as liaison with Sponsored Research Services personnel on matters of concern, questions, problems which may arise related to research accounts, purchase orders and other areas of mutual interest. Trains departmental employees and other department employees in the function of AggieBuy for using research grants and contracts. Approves requisitions, checks for accounting accuracy on research grants and contracts. Responsible for adjustments and monthly reconciliations on research grants and contracts in FAMIS/CANOPY. Reviews and reconciles purchase order encumbrances. Assists Business Administrator II with University Records management in the coordination and maintenance of business files and records. Creates, maintains, and organizes business files and records. Serves as purchasing back-up for the Business Coordinator I. Assists Assistant Department Head and Business Administrator II with specialized business tasks and activities as assigned.
Travel Support - Processes TAMU/TEES/SRS travel vouchers; investigates errors and recommends appropriate corrective action. Communicates travel policies to department faculty, staff, and graduate students. Trains and serves as a backup resource to support staff and faculty in completing travel services for CONCUR, the University’s e-travel system. Serves as liaison with the Financial Management Operations department.
Administrative Support - Provides exceptional front-line customer service in person and on the phone to all visitors and callers to the office. Instructs users of protocol in following University and Department procedures. Serves as backup for departmental copy room operations; use and maintenance of Xerox 490, Xerox 5820, and fax machine. Provides assistance for users as needed. Performs other duties as assigned.
Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.