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Administrative Assistant 3 - Counseling Services
University of Nevada, Reno in Reno, Nevada
 
 
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Date Posted 05/15/2022
Category
Admin-Secretary and Administrative Assistants
Employment Type FullTime
Application Deadline Open until filled
 
 
 
 
 

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or jobs@unr.edu . For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778. 

Job Description

The Counseling Services is recruiting for an Administrative Assistant 3 at the University of Nevada, Reno. ***This position does not provide layoff rights and is contingent upon funding.*** The Administrative Assistant 3 will support the training program, oversee front desk operations and provide administrative support to the department. The ideal candidate will be responsible for organizing and coordinating training program functions, overseeing department financial transactions, managing the front desk and supervising front desk administrative staff.

Additional responsibilities include, but are not limited to:

  • Organizing and scheduling didactic trainings and orientation

  • Search coordinator for all training level positions

  • Maintain communication with training level applicants and follow through with their hiring process

  • Maintaining trainee files

  • Tracking leave

  • Managing training feedback surveys to be sent weekly

  • Providing backup support for the front desk

  • Supervising front desk staff and front desk operations

  • Reconciliation of the department purchasing card and all department financial matters

  • Travel spend authorizations and expense reports

  • Complete Independent contractor agreement forms and process

  • Provide support for the assessment program

Required Qualifications

This position requires graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one (1) year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.

Preferred Qualifications

Experience with MS Office Suite, particularly Excel, supervising, minute taking, coordinating and organizing meetings, and experience with procurement and financial transactions.

Excellent communication and customer service skills and the ability to maintain a calm and professional demeanor during tense or emotional situations.

Schedule

The typical work schedule for this position will be Monday – Friday 8:00 am – 5:00 pm but may change based on organizational needs. This position requires the incumbent to work fully onsite.

Compensation Grade

Grade 27 (Entry, Step 01 $17.62/hr – Step 05 $20.76/hr)

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation .  Select Salary schedule, PP01.

For more information, visit the Classified Salary Calculator

Perks of PERS

Classified Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare. Please visit the Benefit Estimator Retirement Calculator for more information.

“I’m so thankful that I followed the path that lead me to a PERS retirement. I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years.  Even in times of a poor economy, PERS kept it together!  I’m completely secure and confident that my retirement will always be there for me.” – Robin F.   

Perks of Working at UNR·   

  • Health insurance options including dental and vision - Health Insurance

  • Life insurance, generous annual and sick leave - Classified Benefits

  • E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.

  • Reno is proud to be a University town! Many local businesses offer discounts to WolfCard holders

  • Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.

  • Several Diversity Committees and Affinity Groups focusing on campus-wide diversity initiatives to ensure we are working to create a diverse and welcoming campus climate. Diversity Groups

  • Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC

     

Classified Staff Grants-In-Aid Benefit

For more information about the Classified Staff Grant-In-Aid Benefit, please visit: Classified Staff Grant-In-Aid Benefit

Classified Employee Family Opportunity Program

Additionally, we offer a Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent). For more information, please visit: Classified Employee Family Opportunity Program

Department Information

The University of Nevada Counseling Services is a growing university counseling center that provides individual and group psychotherapy; crisis intervention; psychological assessment; outreach, general, sport, and eating disorder consultations; and referrals to community health care providers. These services are undertaken in accordance with the following mission – to provide mental health services to University of Nevada Reno students in order to support and facilitate their personal and academic success and development. 

The professional staff currently consists primarily of licensed psychologists and licensed clinical social workers as well as other mental health disciplines. Counseling Services provides education and training in multicultural competency to practicum students, doctoral interns, postdoctoral fellows, and our professional staff. We have an APA-accredited psychology doctoral internship.

We invite you to take a moment to see a short video about our center here

Also, please check out our website: https://www.unr.edu/counseling

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to review of applications, please contact the candidate helpdesk at jobs@unr.edu .

Attach the following attachment(s) to your application

Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter – (optional)

Contact Information for Three Supervisory References – (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application.  Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

Posting Close Time

This posting will close at 12:00 am on the date listed below. The posting will no longer be available to apply to after 11:59 pm the day prior.

Posting Close Date

05/28/2022

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

  

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.

  

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

  

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

  

For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.

    

Schedules are subject to change based on organizational needs.


University of Nevada, Reno

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