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Program Administrator
Rutgers University in New Brunswick, New Jersey
 
 
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Date Posted 05/15/2022
Category
Admin-Other Administrative Positions
Employment Type
Application Deadline Open until filled
 
 
 
 
 

Position Details
Position Information


Recruitment/Posting Title Program Administrator
Job Category Staff & Executive - Administrative & Support - Management
Department RHUDA - New Brunswick
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Program Administrator for the Rutgers School of Dental Medicine (RSDM) – Rutgers Health University Dental Associates (RHUDA) clinic located in downtown New Brunswick, NJ.
Under the direction of the Clinic Director, will manage, plan, organize, coordinate and direct the day-to-day administration of the RHUDA clinic.  Provides a high level of confidential administrative support to the practice and serves a key role in promoting the effective and efficient operation within the office.  Supervises clinical and administrative staff.  Responsible for all activities associated with the use of electronic health records, billing and collections, pre-authorizations, and front desk operations including patient scheduling.
Among the key duties of this position are the following:
  • Manages, plans, and schedules all assignments for the reception, billing and clinical personnel to maximize the effective utilization of employees, equipment, and materials.
  • Identifies staffing needs and recruits staff using internal systems.
  • Develops and implements quality control for staff work assignments and patient records.
  • Resolves personnel conflicts and implements systems that foster teamwork and good morale.
  • Maintains and produces proper records and reports, as required.
  • Serves as principal liaison between the practice and supporting organizations within RSDM and Rutgers.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
FLSA Exempt
Grade 27S
Position Salary
Annual Minimum Salary 72,683.00
Annual Mid Range Salary 91,945.00
Annual Maximum Salary 111,206.00
Standard Hours 37.50
Union Description Non-Union
Payroll Designation Banner
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement
Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption.  Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility .  Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC).  Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine .  Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP

Qualifications


Minimum Education and Experience
  • Bachelor’s Degree in Business Administration or a related field.
  • At least four (4) years of administrative experience in a group practice dental or medical office.
  • Equivalent experience, education and/ or training may be substituted for the degree requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Preferred Qualifications
  • Experience with electronic health records systems.
  • Bilingual skills (ability to read, write and speak Spanish), but not necessary.

Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details


Posting Number 22ST1665
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Downtown New Brunswick
Location Details
New Brunswick, NJ

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.



Infection Control and Safety


This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.



Affirmative Action/Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement



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