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Events and Administrative Manager
University of Michigan in Ann Arbor, Michigan
 
 
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Date Posted 05/13/2022
Category
Admin-Conference And Events Administration
Employment Type Full-Time
Application Deadline Open until filled
 
 
 
 
 

How to Apply

To apply for this position, please upload your resume and cover letter as one document. Your application packet should include:

1) Cover letter, addressing:

    i) Interest and qualifications for the position, and;
    ii) Professional commitment to diversity, inclusion, justice and equity.

2) Resume

Summary

The School of Education is seeking an Events and Administrative Manager.  You will report to the Chief of Staff and will plan, schedule, manage, and implement an array of School of Education events for the Office of the Dean and the Office of Development & Alumni Relations. You will administratively support an Associate Dean and the Chief of Staff & Strategic Advisor to the Dean.  Please consider applying if you exercise great attention to detail, proactive thinking and planning, the ability to multitask, effective collaboration across multiple stakeholders, and an overall commitment to diversity, inclusion, justice, equity (dije) and excellence.  

Responsibilities*

  • Function as the point person for SOE-wide events typically orchestrated by the Dean’s Office, including, but not limited to, commencement, convocation, and special guests.
  • Organize the Dean’s Advisory Council (DAC) meetings – scheduling, meeting preparation, day-of logistics, and post-meeting follow-up.
  • Provide logistical support for the annual homecoming tailgate, the spring scholars and donors breakfast, the spring new grad welcome reception, and other donor and alumni events (e.g. AERA reception)
  • Provide administrative support for an Associate Dean and the Chief of Staff & Strategic Advisor to the Dean.
  • Provide back-up coverage for the Dean’s Office reception.
  • Other duties as assigned.

The responsibilities above may require any number of activities listed below:

  • Make travel arrangements
  • Prepare agendas and itineraries
  • Research and select event venues
  • Prepare RFPs and contract management
  • Manage catering (menu selection, communication with vendor, provide counts)
  • Establish design plan to support event goals/themes
  • Room and table diagramming
  • Plan for audiovisual needs
  • Proof/edit event materials
  • Assist with budget creation and reconciliation
  • Assist with SWAG, if needed
  • Pack and ship supplies
  • Track event registrations
  • Send event invitations, confirmation, and other correspondence
  • Print name tags, place cards, table tents and other event materials.
  • Manage calendars and schedule appointments
  • Attend meetings, take notes, prepare minutes
  • Provide assistance with finance reconciliation through SSC/concur

Required Qualifications*

  • A bachelor’s degree or an equivalent combination of education and experience
  • Schedule flexibility with the ability and the willingness to work outside of core hours as needed.
  • Excellent interpersonal and communication skills, with a commitment to customer service
  • Keen attention to detail and to quality presentation
  • Ability to contribute to the School’s diversity, inclusion, justice, and equity (dije) initiatives
  • 2+ years’ experience planning and coordinating events
  • Demonstrated time management, project management, and problem-solving skills.
  • Ability to travel for work.
  • Extensive knowledge of Microsoft Office and G-Suite tools.

Desired Qualifications*

  • 5+ years’ experience planning and coordinating events
  • Experience working in hospitality, business, and/or in fundraising.

Additional Information

This is an in-person role that will physically report to the SOE building at 610 E. University, Ann Arbor, MI Monday-Friday 8am-5pm.  This role may require occasional evening and weekend hours. 

School of Education Statement on Diversity:

We respect and value individuals from all races, ethnic backgrounds, ages, genders, religions, sexual orientations, disabilities, economic or veteran status, and other diverse perspectives and individual differences. Further, we are committed to tolerance, sensitivity, understanding, and mutual respect everywhere within our community and we affirm our promise to make the School of Education a welcoming place for all.  In seeking new staff members, we are committed to hiring those who share in our reverence and expectation for diversity. We strongly encourage applicants to learn more about the SOE’s dije commitments here: https://soe.umich.edu/dije

 

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.


U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including boosters when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely.   More information on this new policy is available on the Campus Blueprint website or the UM-Dearborn and UM-Flint websites.

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