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University of Washington in Seattle, Washington
Date Posted 05/10/2022
Admin-Sponsored Programs, Grants, and Contracts
Employment Type
Application Deadline Open until filled

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. 

The Department of Radiation Oncology is an integral part of the Cancer Program at the University of Washington and a major contributor to the contribution margin of each of the seven centers at which we provide professional services: University of Washington Medical Center (UWMC); the Gamma Knife facility at Harborview Medical Center (HMC); the Fred Hutch Cancer Care (FHCC); the Radiation Oncology Suite on the Northwest Hospital Campus (FHCC@NWH); the FHCC Proton Therapy Center (PTC); Seattle Children’s Hospital (SCH);  Seattle Puget Sound VA Medical Center; and most recently, the SCCA Peninsula .  We have 29 physician faculty, 28 science PhD faculty, 12 ARNP faculty, 11 radiation oncology residents, 4 medical physics residents, and 2 fellowship faculty on staff with additional postdoctoral fellows and graduate students participating in various research projects in radiation biology and molecular medicine, medical physics, and radiation chemistry.

The UW School of Medicine is a large school within the UW and a critical partner in delivering care through UW Medicine.  Radiation Oncology, within the school, is the only local provider of proton and neutron therapy for tumors, in addition to the more traditional photon treatments. This has a significant impact on UW’s national reputation.  Radiation Oncology will be a key clinical and research partner with Fred Hutch Cancer Center and Radiation Oncology’s success with make a significant impact on the success of this new partnership between UW and FHCC.

The Department of Radiation Oncology has an outstanding full-time opportunity for a Grants and Contracts Analyst to join our team.


Grants and Contracts Pre-award (35%)
• Independently manage the process of preparing applications including researching policy, regulations, and submission rules of the funding agency.
• Application preparations include, but are not limited to: creating and completing eGC1s for new awards, after-the-fact awards, contracts and supplements, budget design and application administrative document inclusions.
• Collaborate with OSP to ensure application requirements are met and submitted timely.
• Advise PIs on cost sharing requirements.  Prepare cost share calculation and cost share addendum and other required documents related to grants applications.
• Create policies and procedures and effectively manage the preparation and submission of Just-in-Time (JIT) documents, annual progress report, no-cost extension requests, and close out report.

Grants and Contracts Post Award (35%)
• Perform outgoing subaward administration, budget reviews, BPO invoice review tracking and closeout
• Manage preparation and submission of performance and financial reports for funding agencies, working closely with PIs and GCA
• Manage purchasing activities, reimbursement, and budget reconciliation
• Maintain and regularly update payroll distributions for all grant related staff and faculty including effort commitment.
• Maintain and update various reports as assigned by Grants & Contracts Manager

Clinical Trials Support (25%)
• Interpret regulations for clinical trial finances and collaborate with the Clinical Research Coordinator Team to develop study budgets throughout the life cycle of the clinical trial including budget and contract amendments
• Develop and manage billing and payment tracking tool
• Create a standard process with Clinical Research Coordinator Team to ensure study billings accuracy and timeliness
• Develop processes in partnership with the Clinical Research Manager to streamline the invoicing of sponsors based on patient accrual and visits

Program Support (5%)
• Provide general support for RadChem and RadBio lab (maintenance services, permit renewal needs, event planning, such as Department of Energy site visit, and research collaboration meeting logistic).
• Coordinate with RadChem lab manager and RadBio lab manager to manage equipment inventory
• Provide backup fiscal support to the financial business office

• Bachelors in Finance, Accounting, Business Administration, or related field (a combination of education/work experience may substitute for the stated requirements)
• At least two years of work experience

• Proficiency with Microsoft Office products including Excel, Outlook, Teams, Word, Access, PowerPoint
• Ability to exercise independent judgment and discretion
• Excellent verbal and written communication skills
• Detail oriented and highly organized

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

• Two years of experience in financial analysis, budgeting, grant/contract administration
previous experience with grant submissions, pre- and post-award, budget reconciliation and compliance
• Familiarity with national funding agencies such as NIH & DOE. Familiarity with UW Human Subjects processes, Institutional Review Board (IRB) and Clinical Research Budget and Billing (CRBB)

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

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