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Student Counselor
Rutgers University in New Brunswick, New Jersey
Date Posted 05/10/2022
Admin-Student Affairs and Services
Employment Type
Application Deadline Open until filled

Position Details
Position Information

Recruitment/Posting Title Student Counselor
Job Category Staff & Executive - Administrative & Support
Department SMLR-Human Resource Management
Rutgers’ School of Management and Labor Relations (SMLR) is the leading source of expertise on the world of work, building effective and sustainable organizations, and the changing employment relationship. The school is comprised of two departments—one focused on all aspects of strategic human resource management and the other dedicated to the social science specialties related to labor studies and employment relations—with faculty from a wide variety of disciplinary backgrounds.
The Human Resource Management department is focused on all aspects of strategic human resource management, including understanding the role of human resources in determining individual and organizational success and managing human resources in a global context. The Labor Studies and Employment Relations department studies and teaches about all aspects of work and the employment relationships and in particular how collective representation and public policy can improve the well-being of workers.
In addition, SMLR provides many continuing education and certificate programs taught by world-class researchers and expert practitioners.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Student Counselor for the School of Management and Labor Relations. This position works independently to ensure successful execution of the Human Resource Management undergraduate program and related course scheduling, student advising, and overall execution for all programs and continued administrative follow-up. This position is critical to the continued success of the HRM undergraduate program. The HRM undergraduate program, which was launched in the spring 2009 semester with 4 classes, 241 registrants and 18 declared minors has rapidly grown to 40 classes, 1812 registrants, 620 declared majors and 290 declared minors by the Spring 2022 semester.
Among the key duties of this position are:
  • Provides administrative support to Undergraduate Program Director by organizing, coordinating, and supervising daily unit operations.
  • Coordinates the administration of programs, projects, and/or processes.
  • Creates informational materials; provides general research analysis, statistics, reports, and maintains critical student files.
  • Works under general supervision, within established work parameters, with minimal supervision.
  • Performs professional work that requires knowledge of University rules and regulations, general program coordination practices and the application and use of concepts, theories, and terminology of the organization.
  • Works extensively with students to assure they are successfully meeting UG HRM program major and minor requirements.
  • Coordinates with SAS, Career Services, and other SMLR and University offices to assure proper program success.
Position Status Full Time
Hours Per Week
Daily Work Shift
FLSA Exempt
Grade 05
Position Salary
Annual Minimum Salary 58867.000
Annual Mid Range Salary 73298.000
Annual Maximum Salary 87729.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement
Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption.  Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility .  Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC).  Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine .  Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • Bachelor’s degree preferably in Human Resource Management or a related field, e.g., organizational behavior, I-O psychology or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and report writing.
  • A minimum of two years of relevant experience in an administrative function, excellent communication skills and computer literacy.
Required Knowledge, Skills, and Abilities
  • Understanding of office administration, work organization, coordination, facilitation, bookkeeping, and report writing.
  • Excellent communication skills and computer literacy.

Preferred Qualifications
  • Experience interacting on social media is preferred.
  • Knowledge in data systems appropriate to undergraduate programs (e.g., course scheduling, registrar, student accounting, international student advising and registration; RIAS; IMS; Degree Navigator; SAS Senior Review System)
  • Must be proficient in MS Office Programs; specifically Access, Word, PowerPoint and Excel.
Equipment Utilized
  • Internet browsers; Microsoft Office-all applications, especially MS Access; Outlook;
  • Cornerstone; IMS/Rut Admin; Student Transcript System;
  • Course Scheduling System; Grad Portal; Regis; Degree Navigator, Diploma Application;
  • Discoverer; Adobe Acrobat; Image Now; Course & Curriculum Proposal System;
  • Student Unofficial Transcript and Grades System; Maintenance of Alumni listserve through University Mailman Application; DICES system for summer courses and instructor pay;
  • Catalog Navigator; Website content administrator (DRUPAL); HCM to enter co-ad, PTL, & overtime pay; Absence Reporting System (ARS); Rutgers Business School Senior Review; Infosilem (Course Atlas); MyAdvisor; SAS Senior Review System; RBS Senior Review System;
  • My Major; Marching Orders Program; SAS Awards System; Sakai; Canvas; Qualtrics; Mailman; RAMS; Simphony; Poll Everywhere; Cornerstone; ParScore Software; Explorance Blue/DIG
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number 22ST1516
Posting Open Date 05/09/2022
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Livingston (RU-New Brunswick)
Location Details
Piscataway, NJ 08854

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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