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Data Control Clerk I
Rutgers University in New Brunswick, New Jersey
Date Posted 05/07/2022
Admin-Computing-Database Administration
Employment Type
Application Deadline Open until filled

Position Details
Position Information

Recruitment/Posting Title Data Control Clerk I
Job Category Staff & Executive - Administrative & Support
Department IPO-Facilities Maintenance-Nwk
Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey’s preeminent, comprehensive public institution of higher education. Established in 1766 and celebrating a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 67,000 students and 22,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Data Control Clerk I for the Department of University Facilities and Capital Planning. The primary purpose of the Data Control Clerk I position is to oversee and coordinate the data compilation and is responsible for the accurate processing and entry/retrieval of information into the computer system. Inputs customer work order requests into University Facilities and Capital Planning CMMS System.
Among the key duties of this position are the following:
  • Performs various tasks such as data entry, telephone customer service, filing of work order requests, which support the operation of the Department of Physical Plant.
  • Coordinates the completion of work order request with craftsmen and supervisors.
  • Ensures that supervisors and managers received accurate information via reports.
  • Opens and distributes incoming mail.
  • Maintains a filing system on all work order requests received.
  • Instructs departmental staff on data base programs or general computer problems.
  • Types correspondence and generates reports using Microsoft Word, Access and Excel applications.
  • Organizes assigned word processing work, reviews and analyzes the problem related to work and develops effective work methods to improve office workload.
  • Enters purchase order requisitions in Market Place intermittently and tracks access in data base system as required.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
FLSA Nonexempt
Grade 1850
Position Salary
Annual Minimum Salary 23.840
Annual Mid Range Salary 24.340
Annual Maximum Salary 25.070
Standard Hours 35.00
Union Description Teamsters, Local 97
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement
Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption.  Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility .  Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC).  Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine .  Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility PERS


Minimum Education and Experience
  • Three (3) years prior clerical experience including knowledge of Microsoft Word, Excel and Access.
Required Knowledge, Skills, and Abilities
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
  • The job requires that a weight be lifted or a force exerted 10 to 25 pounds under 1/3 of the time, from 25 pounds up to 100 pounds less than 1/3 of the time.
Special Conditions

Posting Details

Posting Number 22ST1587
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Newark (RBHS)
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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