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Project Coordinator
Harvard University in Boston, Massachusetts
Date Posted 05/07/2022
Admin-Other Administrative Positions
Employment Type
Application Deadline Open until filled


Harvard Medical School


Position Description

The Department of Biomedical Informatics is a leading hub for computational biology, translational bioinformatics, and precision medicine. Based on the Harvard Medical School Longwood Campus, the department is part of a vibrant community of scientists, physicians, students, engineers, and staff whose goal is to advance the boundaries of knowledge. The working environment combines the best features of a startup (fast pace, flexibility) with those of one of the leading medical schools (excellent benefits, outstanding opportunities for learning, and great resources). 

Dr. Tianxi Cai is seeking a strong applicant for the position of Project Coordinator for the Cai Lab and the Big Data Analytics Core to coordinate activities under the Translational Data Science Center for a Learning Health System (CELEHS) and to support multiple ongoing projects including the Artificial Intelligence/Machine Learning Consortium to Advance Health Equity and Researcher Diversity (AIM-AHEAD) Program. This person will work closely with other administrators within the Department and Harvard Medical School as well as with close collaborators with the CELEHS center including the Veteran Affairs and the Brigham and Women’s Hospital. This person will also work closely with researchers, postdoctoral fellows, and graduate students. 

The Project Coordinator:
Coordinates daily activities of the projects, which include the following tasks:
-Scheduling meetings with both internal and external collaborators
-Coordinating conference travel and logistics for lab members
-Provides day-to-day operations management, international and domestic event planning, as well as administrative support to Dr. Cai and CELEHS.
-Effectively and accurately communicates relevant project information to the project teams. Assists with the drafting of project proposals, budgets, and preliminary schedules. Helps with project and task assignments.
-Assists with preparing visa paperwork for research fellows coming from abroad. Assists with the hiring process for new openings in the lab and coordinates all onboarding processes including paperwork and ordering computer equipment/peripherals. Plans, organizes and provides administrative and financial support using independent judgment and discretion in planning, prioritizing, and organizing work.
-Independently work with the grants manager in ensuring that lab expenses are used appropriately.
-Acts as an administrative liaison for the projects, CELEHS scientific activities, and Dr. Cai.
-Independently interacts with outside constituencies such as Harvard administrators, faculty, and business partners.
-Schedules and participates in calls and meetings on a regular basis; schedules and conducts calls and phone conferences as needed.
-Keeps Dr. Cai and others informed about project status under the Big Data Analytics Core and issues that may impact progress.

Basic Qualifications

Three year's related administrative and coordination experience is required. Higher education may count towards experience.

Additional Qualifications and Skills

Bachelor's Degree preferred. Experience with Harvard's financial and administrative systems is a plus. Experience handling complex and confidential information with discretion. Ability to work independently on assignments.
Detail-oriented. Interpersonal skills/demonstrated ability to work as a team member. Ability to manage multiple projects and activities in a very busy work environment that is often deadline-driven. Strong written and communication skills. Ability to self-determine priorities.

Additional Information

This is a one-year term role with potential for extension contingent on work performance and continued funding to support the position.

This Staff role may start as a remote position due to the COVID-19 pandemic and while restrictions are still in place. The current remote nature of this role is considered temporary and may change as the University continues to evaluate options. While we continue to monitor the evolving COVID-19 guidelines, local on-campus work may be expected for some roles. Harvard Medical School does support flexible schedules, subject to individual departments’ business needs. All remote work must be performed within a state in which Harvard is registered to do business (CA (exempt roles only), CT, MA, MD, ME, NH, NY, RI, and VT).  

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ . 

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Harvard University offers an outstanding benefits package including:

  • Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
  • Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
  • Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.
The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? Join our Talent community to keep in touch and learn about future opportunities!

Job Function

General Administration, Research


USA - MA - Boston

Job Code

403134 Coordinator I


55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening



37.5 hours/week | Monday-Friday | 8:30am to 5:00pm

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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