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Secretary, Part-time
College Of The Desert in Palm Dessert, California
 
 
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Date Posted 03/01/2022
Category
Admin-Secretary and Administrative Assistants
Employment Type Part Time
Application Deadline Open until filled
 
 
 
 
 

Secretary, Part-time
Job Type : Staff
Department : TRiO Veterans Services
Campus Introduction
About College of the Desert
The College of the Desert, Desert Community College District enrolls approximately 15,000 students each academic year with steady enrollment growth each year. College of the Desert embraces diversity in all forms and the right of all people to have access to quality higher education in a safe learning environment. Designated as a Hispanic-Serving Institution (HSI), College of the Desert administers an array of student programs specifically focused on student support and helping students achieve their educational and career goals. As a two-year college, we offer Associates Degree for Transfer, both in Art and Sciences, Associates Degrees, and Certificates across a wide range of disciplines.
College of the Desert is a district that consists of leadership, staff, and faculty who are committed to enhancing our community through supporting the academic success of all of our students including students of color, students with disabilities, students who are first generation to college, veterans, students of all ages, students with diverse socio-economic backgrounds, “dreamers”, and students of diverse sexual orientation and gender expression.
When you join College of the Desert you can expect to be part of a diverse, inclusive, and collaborative community. We provide students with a rich and dynamic learning experience that embraces differences, emphasizes collaboration, and engages students in and out of the classroom. We are committed to ensuring that College of the Desert is a welcoming place for the success of all students.
Interested in learning more about College of the Desert and the Coachella Valley? Visit the links below.
The Community – Coachella Valley
College of the Desert
Who We Want:
College of the Desert is seeking individuals from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. As such, we prioritize individuals who fully demonstrate their understanding of the community we serve, the benefits of diversity in a professional and educational setting, and values creating a culture that brings people together. A successful candidate will value working in a collegial, collaborative environment that is guided by a commitment to inclusion, student education, and equity. An equity-minded individual is a person who already does or has demonstrated the desire to:
Understand the importance of holding ourselves accountable as faculty, staff and leadership for closing equity gaps and engaging in equitable practices;
Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility;
Encourage positive race-consciousness and embrace human difference;
Reflect on institutional and teaching practices and aim to make them more culturally responsive; and
Strategically build buy-in and participation among colleagues for equity-related initiatives.
Basic Function
DEPARTMENT DESCRIPTION
The TRIO Student Support Services (SSS) programs, sponsored by the U.S. Department of Education, seeks to assist low-income, first generation college students to complete their degrees and transfer to four-year institutions. Currently, COD supports three TRIO SSS programs: SSS-ACES, SSS-DSPS and the SSS-Veterans programs. The programs provide free one-on-one counseling, graduation and transfer assistance, tutorial services, college tours, and priority enrollment for eligible participants.
Basic Function
Under the direction of a Coordinator, Supervisor or Director of a small program, perform a wide variety of secretarial and clerical duties in support of an assigned department or function.
Distinguishing Characteristics
The Secretary provides support to a Coordinator, Director or other supervisor of a small program or function.
Additional Position Information
Employment Status
This position is grant funded.
Bargaining Unit Position
Range 7
Schedule & Location
This position is 19.5 hours a week/12 months a year.
Mondays 9:00 a.m. – 2:00 p.m., Tuesdays 12:00p.m. – 5:00 p.m., Wednesdays, 9:00 a.m. – 2:00 p.m., & Thursdays, 9:00 a.m. – 1:30 p.m.
Primary location is Palm Desert Campus.
Hours and location are subject to change based on District need.
Representative Duties
Essential Functions
  1. Perform secretarial duties and assist the supervisor with a variety of clerical, secretarial and administrative duties; facilitate communications and coordinate activities between the supervisor, staff, public and other personnel; establish and maintain positive staff and public relations.
  2. Review documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations; compose routine correspondence independently or from oral instructions; compile data for reports as requested.
  3. Monitor budget expenditures and transfers, and maintaining financial records as assigned; maintain current account balances as assigned.
  4. Order and maintain office supplies and other materials.
  5. Communicate information in person or by telephone where judgment, knowledge and interpretation of policies and regulations are necessary.
  6. Receive, open and distribute mail; receive visitors, answer telephone calls and refer to appropriate staff members.
  7. Type a variety of memoranda, reports and other materials.
  8. Arrange and schedule a variety of meetings, appointments and conferences; prepare materials for meetings as assigned.
  9. Train, assign and review the work of other employees or student assistants.
  10. Operate a variety of office machines and equipment including a computer and related software applications, typewriter, copier, calculator and other equipment.
  11. Attend a variety of meetings and record notes as assigned.
  12. MPerform related duties as assigned.
Minimum Qualifications
Any combination equivalent to: Graduation from high school and two (2) years of varied and increasingly responsible secretarial or clerical experience.
Preferred Qualifications
Knowledge of :
Knowledge of: Operations, procedures and methods of office to which assigned; modern office practices, procedures and equipment; applicable computer software programs including word processing, spreadsheets, databases, and email; record-keeping techniques and alpha and numeric filing systems; correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills using tact, patience and courtesy; receptionist and telephone techniques.
Ability to
Ability to: Perform a wide variety of secretarial and clerical duties in support of an assigned department or function; assemble diverse data for the preparation of reports; maintain complex and varied files and records; type at 45 words net per minute from clear copy; interpret and apply specific rules, policies and procedures of the department or function to which assigned; operate a variety of office machines and equipment, including typewriter, computer and applicable software including word processing, spreadsheets, databases, email and other related programs, calculator, copier and other equipment; establish and maintain cooperative and effective working relationships with others; communicate effectively both orally and in writing to exchange information in person and on the telephone; meet schedules and time lines; prepare and type reports, correspondence and related materials; bend at the waist, kneel or crouch to file materials; sit or stand for extended periods of time.
Physical Demands
Working Conditions
Environment
  • Office environment. Constant interruptions.
Full Time/Part Time : Part Time
Weekly Working Hours : 19.5
Work Schedule & Hours : Monday, Tuesday, Wednesday, Thursday
Salary Schedule Range : Classified Salary Schedule, Range 7
Posting Number : 22-006
Number of Vacancies : 1
Tentative Interview Date : 03/31/2022
Posting Open Date : 02/23/2022
Posting Close Date : 03/16/2022
Open Until Filled : No
Special Instructions to Applicants
REQUIRED REFERENCES:
Professional References must include at least three supervisors and two colleagues. Please include name, title, relationship and current phone numbers. Letters of reference and personal references will not be accepted in lieu of the required professional references.
REQUIRED DOCUMENTS:
Resume: Must include length of employment (month/year start & end dates) for each employer.
Cover Letter: Please address how you meet the minimum requirements for this position and any special qualifications you possess.
College Transcripts: For consideration of college coursework, transcripts must be attached. Diplomas will not be accepted in lieu of transcripts.
INTERVIEWS: Interviews are tentatively scheduled for Thursday, March 31, 2022
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