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Program Coordinator, Program on U.S. - Japan Relations
Harvard University in Cambridge, Massachusetts
Date Posted 02/26/2022
Admin-Other Administrative Positions
Employment Type
Application Deadline Open until filled


Faculty of Arts and Sciences


Job Summary

The Weatherhead Center for International Affairs facilitates the production of pathbreaking social science research on international, comparative, transnational, and global issues. Our community of scholars consists of over 400 affiliates from multiple social science disciplines and includes both Harvard faculty and students drawing from nine of Harvard’s schools as well as visitors to Harvard from all over the world. We house several dynamic research programs, initiatives, and clusters; host conferences, seminars, and workshops; and provide competitive fellowships to global scholars and research funding to Harvard faculty and students.

Job-Specific Responsibilities

Works closely with the Program’s executive director to coordinate an active international research program for faculty, students, postdoctoral fellows, and visiting scholars. Coordinates postdoctoral fellows’ and visiting scholars’ applications, visas, and appointments. Orients visiting scholars on their academic experiences at Harvard, including auditing classes and IT support. Organizes a weekly seminar series, workshops, conferences, and other events (online and hybrid). Works with high-profile seminar speakers on their presentation materials, travel, accommodation, reimbursements, and honoraria. Leads on communications and outreach, including website design and updates. Collaborates with Harvard’s international centers on jointly sponsored events. Provides financial oversight and reporting, including external grants. Addresses building management issues, including equipment purchases. Performs other duties as required, and occasional overtime required.

Basic Qualifications

5+ years of administrative experience. Education may count towards experience.

Additional Qualifications and Skills

Bachelor's degree strongly preferred. Excellent writing/editing, communication, organizational, and financial-management skills essential. Accuracy and attention to detail a must; familiarity with Harvard helpful. Excellent Microsoft Office (including Excel) and IT trouble-shooting skills a plus. Must have well-developed cross-cultural and interpersonal skills. Familiarity with Japanese culture and language an asset. This position is ideal for those seeking to develop their professional networks and skills related to Japan and East Asia, the social sciences, and/or university administration.

Additional Information

All formal offers will be made by FAS Human Resources.

Job Function

General Administration


USA - MA - Cambridge

Job Code

403040 Coordinator II


Weatherhead Center for International Affairs


55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening


Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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