Special COVID-19 Notice: Mt. San Jacinto College is dedicated to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. To uphold such efforts, all Mt. San Jacinto employees will be required to be fully vaccinated or obtain an approved medical or religious exemption for COVID-19 as a condition of employment. To learn more about this requirement, visit the Information for Employees page.      

WHO WE ARE: 
Mt. San Jacinto Community College District is committed to achieving parity in academic outcomes by removing institutional barriers and creating an inclusive and culturally affirming learning environment. As outlined in the District’s Student Equity Pledge, https://www.msjc.edu/equitypledge/documents/MSJC_Equity_Pledge.pdf (Download PDF reader) (Download PDF reader)  “our purpose is to celebrate diversity, instill hope, and empower our students to transform their lives and those around them by challenging our perceptions and biases through self-reflection and constant inquiry to identify and eliminate equity gaps.” We provide students with a rich and dynamic learning experience that embraces differences — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens, and socially responsible leaders. When you join our team at Mt. San Jacinto Community College District, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches educational justice as a means for economic and social transformation and mobility demanding the broad collaboration among faculty, classified professional staff, administration, students and community partners.

THE COLLEGE AND THE DISTRICT:
Mt. San Jacinto Community College enrolls approximately 27,000 students each academic year and has a highly diverse student population that reflects the communities it serves. Designated as a Hispanic-Serving Institution (HSI), Mt. San Jacinto Community College administers an array of student affinity programs specifically focused on supporting our diverse, multicultural, and multi-racial communities. Detailed information about the student population, including data related to student success, can be found on Mt. San Jacinto College’s Office of Institutional Effectiveness, Planning, and Research website.
 
WHO WE WANT:
We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified professional staff, administration, students and community partners who are also committed to closing equity gaps. The Mt. San Jacinto Community District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.  

We have an exciting opportunity for an Administrative Associate III, Facilities Planning and Capital Outlay position located at our campus in Temecula, CA. The Administrative Associate III reports to the Dean of Facilities Planning, District Construction and Support Services and is responsible for providing support to the department district-wide. The incumbent is responsible for secretarial, administrative and receptionist duties for the department, represents the office during the Dean's absence and provides support and assistance to staff.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements and duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

• Coordinate and:
  • prepare projects files for all Measure AA Bond Projects
  • schedule meetings with Architects, Contractors, and the District for all Measure AA Bond Projects
• Prepare and:
  • record and distribute agendas and minutes for Citizen's Oversight Committee Meeting.  Ensures that all aspects of the Brown Act are met for the Citizen's Oversight Committee
  • record and distribute agendas and minutes for Physical Recourses Committee
  • draft responses to correspondence and reports, prepare and review reports, requisitions and confidential and statistical materials which require the use of some independent judgment
• Monitor, maintain and update budget including expenditures, encumbrances and appropriations for Measure AA Bond Projects
• Reconcile Bond Budget with Business Services Staff
• Maintain weekly and monthly calendars
• Schedule and coordinate appointments and meetings for the assigned administrator including room arrangements, food, mailings and preparation of materials
• Make travel arrangements including plane, hotel and car reservations for conference attendance and prepares appropriate forms for approval
• Order and maintain office supplies; prepare purchase requisitions in accordance with approved procedures; keep file of outstanding purchase requisitions and tracks status of orders
• Schedule maintenance and repair of equipment; processes work orders and follow-up
• Acquire and apply new computer technology for use in completing assigned tasks
• Screen visitors and incoming contacts and provides requested information, takes messages or redirects inquiries to other faculty and staff members or departments as appropriate
• Receive, sort and distribute all incoming mail

• Correct grammar, spelling, punctuation
• Office methods, procedures and practices
• Computer software programs Microsoft Office Word, Excel, Outlook and Publisher

• Working effectively as a team member
• Proficient oral and written communication skills
• Meeting schedules and timelines
• Communicating effectively both orally and in writing
• Maintaining documentation and records
• Handling multiple assignments simultaneously and set priorities based on internal customer needs

• Coordinate many different duties, determine the relative importance of each, set deadlines and complete projects accordingly
• Learn independently
• Interpret and apply a variety of complex academic and organizational policies and procedures
• Trace clerical processing errors
• Explain a variety of complex procedures and policies
• Perform complex secretarial work involving independent judgment, accuracy and speed
• Establish format and spatial relationships for correspondence, charts and reports using word processing, spreadsheet and/or database programs
• Prepare clear and concise correspondence of a routine nature
• Screen mail, telephone calls and visitors
• Perform arithmetic computations
• Establish and maintain cooperative and effective working relationships with others, including those from a diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff

MINIMUM QUALIFICATIONS

1. A high school diploma or GED; AND
2. Four (4) years of professional, general clerical experience; INCLUDING
   1. Two (2) years of professional experience in a support role to an administrator in a comparable institution; AND
3. Demonstrated sensitivity to and understanding of maintaining cooperative and effective working relationships with others, including those from a diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff

• Substitutions for the professional experience requirement are allowed, up to a maximum of two (2) years (*attach transcripts)

• Knowledge or experience working with: 
  • educational facility planning and/or capital construction projects
  • Microsoft Office suite
  • coordinating meeting agendas and minutes

1. 24 semester units equates to one (1) year of college level course work; OR
   • One (1) year of professional experience
2. 48 semester units equates to two (2) years of college level course work; OR
   • An Associate’s degree; OR
   • Two (2) years of professional experience
3. 96 semester units equates to four (4) years of college level course work; OR
   • A Bachelor’s degree; OR
   • Four (4) years of professional experience

1. One (1) year of professional experience equates to 24 semester units of college level course work
2. Two (2) years of professional experience equates to 48 semester units of college level course work; OR
   • An Associate’s degree
3. Four (4) years of professional experience equates to 96 semester units of college level course work; OR
   • A Bachelor’s degree

Mission: "Mt. San Jacinto College offers quality, accessible, equitable and innovative educational programs and services to students aspiring to achieve their academic, career and personal development goals.  We provide students a safe environment in which to pursue basic skills, career and general education pathways. Our programs lead to transfer, associate degrees and certificates, which meet workforce development needs in our diverse communities. Our commitment to learning and achievement empowers students to enrich our communities and participate meaningfully in today's complex world."
 
Vision: Transforming Learners. Transforming Communities. Transforming Lives.
 
Values Statement: We are students, employees and a community. We believe that the act of teaching and learning is vital to a thriving community that enriches and, at times, saves lives. We commit to opportunities that inspire the following values in ourselves:
 
Excellence:  We challenge students by setting high standards for learning and critical thinking, which we model with action.

Collaboration:  We believe the best results are achieved through communication and participation among students, employees, industry and the community we serve.

Relationship:  We nurture a community built on positive interactions and a genuine concern for the welfare of others.

Innovation: We cultivate a creative environment that promotes the development of new ideas for continuous quality improvement.

Relevance: We create educational experiences that have meaningful applications in a local and global context, today and tomorrow.

Access: We ensure equitable rights of all students by removing barriers to a quality education and promoting a network of support that improves learning opportunities.

Leadership: We empower people throughout the community to support and facilitate positive change.

Diversity: We respect and embrace the power of sharing our differences in thought, opinion, culture and background to optimize our collective strength.

Integrity: We believe in being true to our core values by consistently demonstrating our character and an institutional commitment to do the right thing.

THE COMMUNITY
The area provides a diverse geography that includes recreational lakes, mountains, desert and wide-open spaces.  MSJC is located about 100 miles southeast of Los Angeles and 50 miles west of Palm Springs.  There is freeway access to ocean beaches, skiing and cultural offerings in San Diego, Los Angeles and Orange County. Weekend recreational opportunities are a few hours away in Las Vegas, Arizona and nearby mountain resorts.  Local theater productions and art galleries provide year-round entertainment, including the famous Ramona Festival and Pageant.
 
GENERAL
Applicants who need assistance in the application and/or hiring process should contact the Human Resources Department as soon as possible.  The District will make reasonable accommodations for applicants with disabilities.
 
The Board assures that all employees and applicants for employment will be provided equal opportunity regardless of race, color, national origin, age, religion, sex, sexual orientation, disability, marital status, or veteran status.
 
TRAVEL EXPENSES ARE NOT COVERED BY THE DISTRICT

Equal Opportunity Employer
Employer Website: www.msjc.edu
 
In conformance with the Americans with Disabilities Act, requests for reasonable accommodations may be made to (951) 487-3161.   For administrative purposes, requests must be made at the time of application.
 
E-VERIFY DISCLOSURE
MSJC will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.  Please access the links from the drop down menu at the top left of the job board web page for further details regarding the E-Verify program.