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Assistant Director of Business Services
Rutgers University in New Brunswick, New Jersey
Date Posted 01/22/2022
Admin-Business And Financial Management
Employment Type
Application Deadline Open until filled

Position Details
Recruitment/Posting Title Assistant Director of Business Services
Job Category Staff & Executive - Finance/Accounting/Purchasing
Department School of Social Work
The School of Social Work mission is to develop and disseminate knowledge through social work research, education, and training that promotes social and economic justice and strengthens individual, family, and community well-being in this diverse and increasingly global environment of New Jersey and beyond.
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Assistant Director of Business Services for the School of Social Work. Reporting to the Director for of Business Services, the Assistant Director of is responsible for the daily operations as it relates to Research and Sponsored Projects within the School of Social Work. The position provides full oversite of grant administration for the School of Social Work. 
Among the key duties of this position are the following: 
  • Provides independent accounting and budgeting support to Directors, Principal Investigators, and research staff including but not limited to proposal budget development, guidance and counsel regarding funding agency guidelines and requirements including both federal and state agencies.
  • Manages all aspects that fall within the post-award category, overseeing the allocation of salaries to grants and ensure consistent reconciliation of all sponsored projects and projects related to research activities.  
  • Acts as the primary approver for expenses against projects, providing proactive guidance to PI’s, research, and the Grant/Contract Coordinators to ensure proper expenditures and no overdrafts. 
  • Works with the Grant and Contract Accounting office very closely to ensure timely financial reporting for all sponsored projects, maintaining a tracking system detailing the reporting schedules and required documents needed.  
  • Prepares for grant account closeouts, working with PI’s and business staff to identify and process costs transfers, salary reallocations as needed and appropriate within the stated University and sponsor guidelines. 
  • Acts as the back-up for the Director of Business Services as needed. 
  • Performs other duties and tasks as required for the smooth operation of the Business Services. 
Position Status Full Time
Hours Per Week
Daily Work Shift Day
FLSA Exempt
Grade 07
Position Salary
Annual Minimum Salary 79758.000
Annual Mid Range Salary 100953.000
Annual Maximum Salary 122148.000
Standard Hours 37.50
Union Description Admin Assembly (MPSC)
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement
Rutgers University requires all new employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the employee a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment provide proof they have received a booster upon eligibility and upload proof of same. Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccine approved or authorized for emergency use in the United States or a vaccine that has been listed for emergency use by the World Health Organization. Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine . Failure to provide proof of primary vaccination and booster will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP

Minimum Education and Experience
  • Bachelor’s degree or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of general accounting principles and practices.
  • A minimum of five years of relevant grant administration professional experience in a 
    financial/accounting function particularly in the area of grant management. 
Required Knowledge, Skills, and Abilities
  • Ability to work on multiple tasks simultaneously and a professional/courteous manner when working with both internal and external constituents. 
  • Demonstrated analytical skills that allow for interpretation of budgetary, financial, and related management information.
  • Excellent computer skills and experience using spreadsheet, charting, and other software tools, such as Microsoft Word, Excel (pivot tables), Access, PowerPoint, Tableau. 
  • Excellent attention to detail with a high degree of accuracy. 
  • Strong communication skills, with the ability to present and clearly articulate analytical results and findings to a diverse set of people with varying skill sets. 
  • Ability to exercise good judgment and discretion, especially with regards to sensitive or confidential financial or organizational matters. 
  • Ability to respond flexibly and positively in all circumstances, and to work calmly under pressure. 
  • Ability to interact and work effectively with diverse people and a wide range of stakeholders, including but not limited to, Faculty, Administrators, Research Staff, University Officers and any additional key points of contact.
Preferred Qualifications
  • 5+ years experience in a University environment preferred. 
  • A firm understanding of how to administer both State Contracts and Federal Awards. 
  • Knowledge of Rutgers University sponsored project and accounting procedures strongly preferred. 
  • Experience using applications such as RAPSS, Oracle General Ledger (Discoverer Reports), ECRT, RIAS, PeopleSoft HCM or similar systems.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Number 22ST0215
Posting Open Date 01/20/2022
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Rutgers University - New Brunswick
Location Details
New Brunswick, NJ 08901

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