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Director, Grants and Sponsored Programs
University of Massachusetts Boston in Boston, Massachusetts
Date Posted 01/15/2022
Admin-Sponsored Programs, Grants, and Contracts
Employment Type
Application Deadline Open until filled

General Summary: 

The College of Science and Mathematics (CSM) has a robust and growing research portfolio, with over 100 funded grants, contracts, and other external funded research and education initiatives. As a research-intensive college, CSM Dean’s Office oversees approximately 80 grant proposal submissions per year from over 150 faculty and research staff which reside in our 6 academic departments units and one center.  The Director for Grants and Sponsored Projects will be a key member of the research administration operation for the College under the supervision of the Dean; and will work closely with the Dean’s Office personnel on research administration and planning. 

The Director for Grants and Sponsored Projects is responsible for and provides primary support to faculty and academic research staff for the CSM, liaising between department staff, Principal Investigators (PIs) and the Office of Research and Sponsored Programs (ORSP). The incumbent supports a broad variety of campus constituents through pre- and post-award grants processes, and assists in the shepherding and writing of College-level proposals.

The Director will oversee all grant and sponsored projects submissions and post-award administration, in conjunction with the department personnel, PI and ORSP, as appropriate; and will be responsible for keeping up to date on all grant policies and compliances, with particular attention to agencies that fund scientific research such as National Science Foundation (NSF) and National Institutes for Health (NIH). In addition, the position will be responsible for creating training on pre-and post-award administration for PIs and departmental grant administrators.

Examples of Duties: 

  • Provide professional support to the Dean in all grant and sponsored project activities for the College of Science and Mathematics;
  • Provide coordination in all pre-award activity for sponsored project submissions while closely working with department staff and Principal Investigators (PIs) who will execute the application;
  • Review funding proposal opportunity announcement or request for grant proposal to gain understanding of requirements, submission process and sponsor guidelines; oversee and prepare, when appropriate, business components of grant application;  prepare and route proposal for internal approval and submit proposal to the Office of Research and Sponsored Programs (ORSP) for final review and submission to the sponsor;
  • Oversee sponsored project proposals, including budgets; collaborate with the PIs and departmental staff to review technical proposals and ensure integration of the budget section with the technical proposal;
  • Oversee and prepare, when appropriate, budgets to meet all solicitation and project needs and guidelines; ensure compliance of budget with University policies and procedures and sponsor regulations; review budget with PIs/departmental staff and refine as necessary; ensure allowable indirect costs and fringe benefit rates are applied appropriately; verify that correct facilities and administrative cost rate is applies;
  • Oversee and coordinate own time schedule for preparation and submission of proposals; obtain necessary authorizations/signatures, submit proposals and follow up on proposal status with ORSP and appropriate funding agency;
  • Monitor proposal status with the PI/ORSP and gather Just-in-Time information for submission, if requested;
  • Oversee the coordination with subcontractors, public, private and government agencies, (e.g., academic institutions and private foundations) and other individuals or groups to exchange information, enlist collaboration, prepare proposals and submit and implement sponsored projects and awarded proposals;
  • Responsible for overseeing and keeping track of all pending proposal submissions for the College, which may involve processing several pending proposals per week ensuring adherence to deadlines and communicate with ORSP and faculty and departmental staff;
  • Review the post award administration of the College's sponsored projects, including reimbursements, faculty summer salary, purchase order requisitions, service agreements, invoice payments, P-Card activities, payroll distributions, stipends and tuition benefits, etc.; when appropriate, coordinate award set-up upon receipt of new awards with the PIs and ORSP;
  • Facilitate financial award management, award spending projections, and reporting; meet regularly with PIs/departmental staff to review;
  • Assist departmental staff with hiring documents for grant-funded positions, including postdoctoral research fellows;
  • Monitor award budget, review contract and subcontracted procurement and financial transactions; work with PIs, departments, College and central administration to determine allowable and allocable project charges; develop burn-rate analysis and budget projections through budget system tools as needed;
  • Maintain familiarity with University policies and procedures and federal grant and contract regulations; ensure all reports and certificates are processed for grant close-outs; establish and maintain grant proposal files and update appropriate databases; prepare and update annual and other periodical reports as requested;
  • Oversee post-award functions and facilitate the management of awarded projects including project closeouts, memoranda and correspondence designed to document as well as enhance and expand research activities and programs and ensure that deliverables and milestones are met; maintain continual contact with PIs and ORSP and others concerning financial matters related to the projects;
  • Identify issues and streamline activities that further benefit the College;
  • Maintain knowledge of all federal and state laws including applicable OMB Circulars and EDGAR regulations, as well as program regulations to ensure compliance; maintain relationships with foundations to ensure ongoing ability to submit requests for funding;
  • Assist with planning, receiving and program implementation for the budgets related to gifts and corporate grants that the College has received (totaling up to $2.5 Million);
  • Assist with University and College level reporting;
  • Develop training and general support regarding grant and extramural funding process and procedures;
  • Assist with interpreting and implementing the university’s Finance and Administration policies and procedures, including but not limited to those of the ORSP;
  • Perform other duties as assigned.


Master’s Degree and a minimum of three-five (3-5) years of experience in research administration, budget preparation and management in an academic and/or research setting required. Proven ability to work closely with faculty, research personnel and departmental staff on multifaceted projects required.

Preferred Qualifications :  

  • Knowledge of the pre and post award process for federally and state fund grant research;
  • Familiarity with uniform guidelines for funding agencies, with particular emphasis to the National Science Foundation (NSF), National Institutes of Health (NIH) and other federal agency guidelines;
  • Experience with federal grant proposal development and federal grant administration policies;
  • Knowledge of university administrative procedures and technological tools such as SUMMIT and Peoplesoft;
  • Membership in a professional research association.

Knowledge, Skills and Abilities :

  • Proficiency with electronic grants management systems (i.e., grants.gov, NIH eRA Commons, NSF Fastlane, Proposal Central, etc.) or ability to learn these and other applicable systems;
  • Knowledge of various administrative software applications and programs, including Microsoft Office;
  • Understanding of regulations that govern federal research funding and related areas of regulatory compliance;
  • Ability to plan and manage multiple projects simultaneously and balance priorities;
  • Ability to manage complex tasks under time constraints, while maintaining strong attention to detail;
  • Ability to work effectively and efficiently in a team capacity with a broad range of staff to accomplish departmental, program and university goals;
  • Ability to successfully contribute to the smooth operations and efficient grant and sponsored research management of the college;
  • Ability to approach the position in a results-oriented sense of responsibility, collegiality and collaboration;
  • Ability to respond tactfully and professionally to the needs of the college;
  • Ability to multi-task, meet deadlines and to respond efficiently and effectively to new, last minute and/or revised requests;
  • Ability to work under pressure and under tight timeframes and deadlines;
  • Ability to use independent judgment, work with discretion and be entrusted with confidential information;
  • Exceptional deductive reasoning skills, with the ability to work both independently and as part of a team;
  • Strong oral and written communication skills;
  • Strong interpersonal skills, including the capacity to work cooperatively with a wide range of individuals;
  • Strong analytical, organizational and problem solving skills;
  • Strong technical skills;
  • Strong commitment to customer service.

Application Instructions: 

Please apply online with your resume, cover letter and list of three professional references.

Review of candidates will begin following the application closing date. 

Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting.  All other candidates will be considered after that period. 

Salary Ranges for the appropriate Pay Grade can be found at the following link: 

Grade:  33 associated with Grade 34          

Salary Ranges

This is an exempt union position.

All official salary offers must be approved by Human Resources.

UMass Boston requires all employees to be vaccinated against COVID-19 and to confirm proof of their vaccination status including Booster. Exemptions from the vaccine requirement will be permitted only for qualifying religious or medical reasons. Regardless of vaccination status, you must wear a face covering in public indoor spaces on campus

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