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Proposal and Award Generalist
Pennsylvania State University in University Park, Illinois
 
 
Apply
 
Date Posted 01/15/2022
Category
Admin-Other Administrative Positions
Employment Type FullTime
Application Deadline Open until filled
 
 
 
 
 

APPLICATION INSTRUCTIONS:

  • CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.


  • CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process . Please do not apply here, apply internally through Workday.


  • If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Proposal and Award Generalist will be a conscientious, organized, and detailed professional with excellent communication skills who will provide direct administrative and professional support to the College of Engineering, Department of Architectural Engineering. This position will report to the Administrative Manager and will perform most work activities in a systematic, complex and deadline-driven environment with minimal supervision.

Responsible for assisting faculty with post-award activities including, but not limited to, the following:

  • Monitor the budget and status of incoming, active and terminated research accounts including subcontracts.
  • Track obligations created by established cost-share commitments.
  • Analyze research reports within the faculty’s portfolio to assess their near- mid- and long-term ability to pay research staff, graduate research assistants, wage employees, postdoctoral salaries and other research costs including facility charges, supplies/materials, equipment and travel, as required to meet research deliverables.
  • Determine funds availability and length of contract for the processing of academic year buyout and supplemental pay for faculty and instructors.
  • Meet with faculty to convey assessments of their research portfolio and provide financial reports and documentation on the status of their research budgets.
  • Work with the Department’s Finance staff to ensure travel expenses and purchases of supplies/materials and equipment are allowable, allocable and reasonable. Consult PI and/or Administrative Manager to address questions or concerns.
  • Work with the Office of Engineering Research Administration (OERA) to request budget realignments and no-cost extensions in a timely manner. Assist OERA with closeout procedures. Consult OERA to ensure compliance with University, industry and federal policies and procedures.
  • May also assist in the preparing a budget and budget justification for pre-award proposals.

Accounting and research administration experience required. Knowledge and understanding of SIMS/SIMS Budgets, SIMBA and Excel strongly preferred. Typically requires an Associate degree or higher and 3+ years of related experience, or an equivalent combination of education and experience.

Additional consideration given to individuals who have completed the ACES (ACOR Certification and Education Series) program or similar certification program.

The following background checks must be successfully completed for this position: 

This position will require successful completion of standard background checks.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.  

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO is the Law

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State Covid-19 Vaccination or Testing Requirements

Penn State is committed to the health of our local and global communities. As a condition of employment, all employees are required to comply with COVID-19 vaccination or testing requirements. Click on Penn State Covid-19 Vaccination or Testing Requirements to learn about the requirements as well as general COVID-19 information at Penn State.

Affirmative Action

Penn State Policies

Copyright Information

Hotlines

University Park, PA

APPLICATION INSTRUCTIONS:


  • CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.


  • CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process . Please do not apply here, apply internally through Workday.


  • If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Proposal and Award Generalist will be a conscientious, organized, and detailed professional with excellent communication skills who will provide direct administrative and professional support to the College of Engineering, Department of Architectural Engineering. This position will report to the Administrative Manager and will perform most work activities in a systematic, complex and deadline-driven environment with minimal supervision.

Responsible for assisting faculty with post-award activities including, but not limited to, the following:

  • Monitor the budget and status of incoming, active and terminated research accounts including subcontracts.
  • Track obligations created by established cost-share commitments.
  • Analyze research reports within the faculty’s portfolio to assess their near- mid- and long-term ability to pay research staff, graduate research assistants, wage employees, postdoctoral salaries and other research costs including facility charges, supplies/materials, equipment and travel, as required to meet research deliverables.
  • Determine funds availability and length of contract for the processing of academic year buyout and supplemental pay for faculty and instructors.
  • Meet with faculty to convey assessments of their research portfolio and provide financial reports and documentation on the status of their research budgets.
  • Work with the Department’s Finance staff to ensure travel expenses and purchases of supplies/materials and equipment are allowable, allocable and reasonable. Consult PI and/or Administrative Manager to address questions or concerns.
  • Work with the Office of Engineering Research Administration (OERA) to request budget realignments and no-cost extensions in a timely manner. Assist OERA with closeout procedures. Consult OERA to ensure compliance with University, industry and federal policies and procedures.
  • May also assist in the preparing a budget and budget justification for pre-award proposals.

Accounting and research administration experience required. Knowledge and understanding of SIMS/SIMS Budgets, SIMBA and Excel strongly preferred. Typically requires an Associate degree or higher and 3+ years of related experience, or an equivalent combination of education and experience.

Additional consideration given to individuals who have completed the ACES (ACOR Certification and Education Series) program or similar certification program.

The following background checks must be successfully completed for this position: 

This position will require successful completion of standard background checks.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.  

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO is the Law

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State Covid-19 Vaccination or Testing Requirements

Penn State is committed to the health of our local and global communities. As a condition of employment, all employees are required to comply with COVID-19 vaccination or testing requirements. Click on Penn State Covid-19 Vaccination or Testing Requirements to learn about the requirements as well as general COVID-19 information at Penn State.

Affirmative Action

Penn State Policies

Copyright Information

Hotlines

University Park, PA

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