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Senior Research and Financial Administrator
Harvard University in Cambridge, Massachusetts
Date Posted 01/14/2022
Admin-Business And Financial Management
Employment Type
Application Deadline Open until filled


Faculty of Arts and Sciences


Job Summary

Reporting to Director of Administration, Senior Research and Financial Administrator (SRFA) provides pre- and post-award grants and general faculty and fellowship financial management for the Department of Statistics.

Job-Specific Responsibilities

Pre-award grants management responsibilities include reviewing funding opportunity announcements and working with faculty and scholars to prepare and submit proposals to federal and non-federal funding agencies; develop budgets, budget justifications, and administrative documents, review program announcements/solicitations and Harvard and sponsor policies to ensure that proposals conform with agency guidelines and format requirements, review contracts and grant terms and advise faculty, students, and postdocs on project administration. Resolve all non-technical issues during the agency review and approval processes. Complete and submit proposals. Confer and collaborate with Research Administrative Services (FAS RAS) and Office for Sponsored Programs (OSP) to ensure compliance with FAS, University, and sponsor requirements/regulations and deadlines.

Post-award responsibilities include uploading budgets and interpreting financial and business terms of sponsored agreements and financial management of active awards and fellowships (~$7.5 million obligated). SRFA is principal source of information and guidance about fiscal policies and procedures; interprets financial terms of sponsored agreements, reviews allowability and allocability of expenses,  approves all financial transactions on faculty sponsored and non-sponsored accounts, researcher/student fellowships, and prepares/submits correcting and year-end accrual journal transactions. Perform timely financial analysis and provide faculty members and scholars with regular updates for each of their awards and accounts. Upload budgets, track deadlines and schedule financial and non-financial reports. Processes invoices for subcontracts and prepare invoices on behalf of faculty (e.g., reimbursement for payroll transactions or equipment usage). Support faculty in their submission of progress and continuation reports. Provide regular updates on subawards, projected expenses, etc. to Research Administration Services (RAS) as requested. Identify and address issues that may arise during all phases of sponsored award/fellowship cycle up to and including account closeout. SRFA serves as department's effort coordinator. Work with the Institutional Review Board (IRB) office and Research Computing to maintain research compliance with sponsor requirements and university policy (e.g., prepare and submit IRB approval or waiver requests and data use agreements on behalf of faculty). Assist with creation of data use agreements and follow through with required approvals.

SRFA may also support departmental financial administration; monitor and approve financial transactions on departmental, faculty designated (e.g., start-up), restricted gift, endowment, fellowships, and other funds. Provide functional guidance to and informal supervision of financial staff assistant who prepares transactions (payments and reimbursements) charged to faculty accounts. SRFA may also manage research appointments and payrolls for students and postdoctoral fellows, initiating corrective actions when needed. 

Basic Qualifications

Three years of experience managing grants (both pre- and post-award) in an academic research environment is required.

Additional Qualifications and Skills

Bachelor's degree in finance or accounting is preferred. Demonstrated experience with federal research financial policies and regulations, OMB circulars and guidance, fellowships, and with external sponsored requirements and systems for submitting or reviewing proposals (e.g., grants.gov, eRA Commons, and Fastlane) is required. Intermediate to advanced software proficiency, especially Excel, and financial skills (budgeting, reporting, accounting, A/P, and A/R) are also required. Excellent interpersonal written and verbal communication skills and demonstrated problem solving, judgement, and critical thinking skills are essential. Experience with Oracle financial and reporting systems are strongly preferred. The ideal candidate is capable of working independently as key member of a small administrative team in a fast-paced environment with multiple competing deadlines. Must be able to prioritize projects and tasks, troubleshoot, take initiative, and handle confidential information. Demonstrated commitment to customer services and flexibility in assuming responsibilities are essential.

Working Conditions

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .


USA - MA - Cambridge

Job Code

405007 Financial Professional (N)


55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Credit, Criminal, Identity


35 hours per week

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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