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CVM Accounting and Budget Manager
North Carolina State University in Raleigh, North Carolina
Date Posted 01/13/2022
Admin-Business And Financial Management
Employment Type
Application Deadline Open until filled

Posting Details
Posting Number PG191830SP
Internal Recruitment No
Working Title CVM Accounting and Budget Manager
Anticipated Hiring Range $80,000 - $90,000
Work Schedule Monday - Friday, 8:00 a.m. - 5:00 p.m.
Job Location Raleigh, NC
Department College Of Veterinary Medicine
About the Department
The mission of the College of Veterinary Medicine is to enhance the career and life success of students, staff, faculty, and veterinary professionals through initiatives in curriculum and lifelong learning, development of leadership and entrepreneurial skills, and partnerships with the community. College programs in animal health and wellness improve animal and human health and well being, and contribute to the economy of North Carolina and beyond through education, research (medical discovery), service, extension and engagement. 
The Dean’s Office is the leading administrative unit of the College of Veterinary Medicine, one of only 28 veterinary colleges in the United States and the only program of its kind in North Carolina. The College is a professional school that is responsible for DVM professional, postdoctoral and graduate training/education, and postgraduate education, as well as responsible for the oversight of research programs and clinical services. 
The CVM Business Office provides the fiscal management for the College, as well responsible for Personnel and Programmatic analysis planning and reporting. It is the responsibility of the Business Office to maintain the accuracy and integrity of the fiscal operations of the College. The Business Office’s goals are to optimize the use of the University’s financial resources and ensure that all State, Federal, University and College rules, regulations, policies and procedures are strictly adhered to. This includes budget control, cash and gift receipting, travel reimbursement, expenditure approval, auditing, and asset management. The Business Office also is responsible for all aspects of the payroll/personnel function.
Essential Job Duties
This position is a critical position in the Dean’s Office and has responsibility for the monitoring, and analysis of the College’s complex budget comprised of a variety of funding sources. Based on delegated authority, the Accounting & Budget Manager manages the College centralized business unit and assures that effective controls are developed and maintained to insure the financial integrity of the College. The Accounting & Budget Manager is involved with short term programmatic planning and fiscal review and control. This position has management, advisory, and decision-making responsibilities in the areas of budget management, financial analysis and reporting, approval of expenditures, purchasing, research administration, management of Accounting staff, and internal accounting procedures and controls in a high volume work environment. Serve as the primary contact for budgetary and accounting matters for the Associate Deans and other leads in the College of Veterinary Medicine. The Accounting & Budget Manager should take initiative, identifies issues and opportunities, and carries out duties in a professional and independent manner.
  •  Manages the centralization of financial business functions from the departments/units and oversees staff managing all college voucher processing, all PO processing, all IDT processing, and CVM centralized Travel reimbursement office for the college. Instills a high level of customer services in all administrative functions ensuring that all work processes are maximized for efficiency. 
  • Manage the College’s centralized Business Office. Develop and implement operating procedures for centralization of business processes. Create strategies, formulate policies, and coordinate processes and procedures to deliver services efficiently with high levels of customer service.
  • Promote efforts aimed at improving current financial processes and implements improvements and innovations that increase efficiency and enhance work quality.
  • Conduct formal programmatic review, analysis, and reporting
  • Monitor and perform analyses of college and departmental spending in relation to budgeted appropriations, revenues and expenses to insure that the College’s appropriations, revenues, miscellaneous receipts and trust funds are spent within the appropriate time frame and spending authority.
  • Participate in the College’s financial and strategic planning process with the Assistant Dean for Business and Finance.
  • Prepare Annual/Quarterly/Monthly budget reports, forecasts and spending analyses, and allocations for use by the College’s Administration and the college’s Departmental administration to make funding decisions.
  • Provide oversight of Departmental Budgets and support to Department Accounting and Personnel staff who guide unit in financial management. Work closely with Department Accounting and Personnel staff who process and record financial transactions to insure timely and accurate financial information, monitor accounts, resolve problems, insure compliance, and safeguard resources.
  • Act on behalf of the Assistant Dean, for Finance and Business, in his/her absence on Budgeting and Accounting issues.
  • Develop and review new and existing business practices for the College as needed.
  • Supervise CVM Business Office staff.
Other Responsibilities
  • Assists the College Research Administration Office with grant/compliance questions and closeouts. Manages faculty start up and retention commitments. 
  • Provides backup for staffing outages and shortfalls at the department level. 
  • Manages faculty start up and retention commits.

Minimum Experience/Education

Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.

Other Required Qualifications
  • Extensive knowledge of principles and practices of business administration, particularly as applied to government and/or University programs; thorough knowledge of budgeting and accounting principles and practices, including knowledge of budgetary planning, development and control; 
  • Ability to initiate and install administrative programs and procedures and to evaluate effectiveness; 
  • Ability to establish and maintain effective working relationships with staff, faculty, students, and administrators, University and governmental officials, and the general public. Strong interpersonal skills .
Preferred Qualifications
  • Prefer extensive university/academic experience with broad knowledge of financial issues dealing with all aspects and sources of university funding. 
  • Proficiency with PeopleSoft Financials including reporting and query building.
Required License or Certification
Valid NC Driver's License required No
Commercial Driver's License Required? No

Job Open Date 01/13/2022
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 01/20/2022
Notice to Applicants
Please make sure your work history listed on your application is identical to your work history listed on your resume. 
Special Instructions
Please attach resume, cover letter, and contact information for three (3) professional references. 

Position Number 00065037
Position Type SHRA
Position Classification Band Title Accountant
Position Classification Band Level Advanced
Position Classification Salary Range $37,012 - $105,020
Salary Grade Equivalency GN14
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Mandatory - Medical Emergencies
Time Limited Position No
Time-Limited Appointment Length (if applicable)
Is this position partially or fully funded on ARRA stimulus monies? No
Department Id 190101 - College Of Veterinary Medicine
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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