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Postdoc Manager (Business Services Manager)
University of Colorado in Aurora, Colorado
 
 
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Date Posted 12/29/2021
Category
Admin-Business And Financial Management
Employment Type FullTime
Application Deadline Open until filled
 
 
 
 
 

Postdoc Manager (Business Services Manager)  - 24257 
University Staff 

Description

 

University of Colorado | CU Anschutz Medical Campus

School of Medicine, Department of Psychiatry

Postdoc Manager (Business Services Manager)

Position #00791900 – Requisition #24257

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Denver: https://www.ucdenver.edu/coronavirus

Exemptions vary by campus location/department.

Campus/Unit-Specific Exemptions:

  • Anschutz Campus – Exemptions are allowed for medical or religious reasons.
  • Denver Campus - Exemptions are allowed for medical, religious, or personal reasons.
  • Consolidated/Central Services Administration – Will follow Anschutz policy on exemptions.

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

Department of Psychiatry has an opening for a full-time University Staff (unclassified) Postdoc Manager position.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

  Jobs in this career family provide general business operations of the organization or a combination of operational responsibilities covering multiple career families.  Functions include institutional research, statistical analysis, policy development and review, strategic planning and broad unit business operations such as parking and transportation services, risk management, childcare services, real estate and property management, retail services or job responsibilities that combine fiscal, HR and operational management responsibilities.

Managers are responsible for the day-to-day operation of functional work units, including the development and implementation of processes consistent with college, school or departmental strategies and processes and the supervision of professional and support staff.

Duties and Responsibilities:

The Postdoc Manager is responsible for oversight and monitoring of all existing postdoctoral training programs in the Department of Psychiatry. This role also will help with envisioning and creating new programs, administrative structures, and partnerships with external agencies to support the expansion of our post-doctoral training mission. Currently there are two large post-doc programs, the Harris Infant Mental Health program and the Developmental Psychobiology Research Group (DPRG) T32 funded program, as well as several smaller post-doc programs (Health Psychologist Post-doc, Clinical Health Psychologist Post-doc, etc.) This position will also be responsible for supporting training faculty and the Director of Psychology and Post-Doctoral Training in the development of additional post-doctoral training programs as the department grows.

The Postdoc Manager will work in collaboration with the Education Manager, Vice Chair of Education, Director of Psychology and Post-Doctoral Training, and various faculty to develop administrative processes that support high quality training programs and new and innovative training opportunities. This role will have high level oversight of both new and existing post-doctoral training programs and requires a candidate with significant leadership skills, financial acumen, and the ability to work with diverse stakeholders, while simultaneously overseeing multiple complex training programs with significant reporting requirements.

The Postdoc Manager is responsible for supervision of all Post-doc Office staff including: 2.5 FTE Postdoc Training Coordinator positions (1.0 FTE Harris Program Coordinator, 1.0 FTE DPRG Program Coordinator, and .5 FTE Post-Doctoral Programs Coordinator). This includes delegating duties to coordinators, managing daily operations of the Post-Doc Office, monitoring professional development of staff, developing milestone goals and annual review processes as well as any corrective action as needed.

General Functions

  • In collaboration with Director of Psychology and Post-doctoral Training and the Education Manager, initiates strategic goal-setting processes and outcomes assessment for the Post-doctoral Office
  • Builds partnerships with community stakeholders to further post-doctoral training in the department, including competing for funding opportunities, networking with philanthropic partners, and creating new avenues for training of psychology trainees
  • Works with the Director of Psychology and Post-doctoral Training to build out new post-doctoral programs and expand existing programs through coordinated policies and processes
  • Communicates policy and procedure changes for the post-doc mission at a high level to all post-doctoral training directors
  • Significant financial oversight and planning for all Post-doc Training Programs (e.g., manages annual budgets of $500,000+ , assists with grant submission and renewal, monthly financial projections and monitoring of 10 or more budgets, etc.)
  • Grant submissions, post-award administration, subcontract monitoring, progress reports, renewals, and closeout (e.g., T32 grants, community grants)
  • High-level HR and grant reporting functions such as eRA commons updates (e.g., terminations, reappointments), annual ePers, system updates in HCM, RPPRs, and hiring and onboarding employees and trainees
  • Responsible for administrating one legacy T32 grant and potentially two or more new T32 grants, one or more large HRSA or other federally-sponsored grants, and numerous foundation awards
  • Directing the activities of the Harris/DPRG/Post-doc Program Coordinators, including coordinators’ funding distributions, work activities, and professional development
  • Managing trainee funding distributions, LOOs, and new hire checklists
  • Overseeing and training Harris/DPRG/Post-doc Program Coordinators on HR and administrative tasks such as HCM entry, application reviews, event planning, etc.
  • Acts as backup for hiring, onboarding, and termination of trainees
  • Supports the DPRG Coordinator with the DPRG Retreat and Spring Fling as needed
  • Supports Harris/Post-doc Coordinator with welcome events and graduation as needed
  • Assists the Director of Psychology and Post-doctoral Training in contracts, space allocations, management of capital equipment, creation of reports, and special projects and events
  • Expected to maintain current knowledge of Federal, State, CU Medicine, and UCD Human Resources and employment policies and procedures, including FMLA, ADA, Worker’s Compensation, Extended Leave, and any other pertinent regulations, to ensure compliance in department employment practices and to assist faculty and staff with questions related to these regulations.
  • Responsible for a $400,000 per year budget, including 6 separate budgets for each DPRG trainee, monitoring finance reports, and works closely with Grants and Contracts to set up and close out awards. 
  • Additional responsibility for other training budgets totaling $50,000-$500,000+
  • The Postdoc Program Manager will be engaged in the annual retreat process for DPRG and will be responsible for reporting to the DPRG membership as relates to financial expenditures and forecasting. 
  • In collaboration with the Department of Psychiatry DFA, the Postdoc Program Manager will report on expenditures affecting the DPRG Endowment, used to provide small grants to trainees.  The Postdoc Program Manager will be responsible for initiating and maintaining small grant awards.

Harris Program

Harris Program has 2 cohorts of fellows including 3-7 full time fellows and 10-15 community fellows per year. Assisting with high-level administrative support of the Harris Infant Mental Health Postdoctoral Fellowship, including independently coordinating the fellowship program recruitment process including job postings, postdoc letters of offer, and overseeing the Post-doc Coordinator as they engage in hiring/onboarding activities. The Postdoc Program Manager is responsible for fiscal activities including funding distribution management, budget development and tracking, and grant funding projections. The Harris program has multiple, complex funding streams and this role will need to manage the overall Harris budget as well as several sub-budgets an. This role will also manage numerous contracts for the Harris program including new submissions, routing, assuring invoicing and collections, tracking contract statuses, and completing renewals. A key duty in this role also involves working with faculty to manage partnerships in the community. 

DPRG T32 Training Program

DPRG Program is an established NIH T32 training program with 40+ years of training history.  The training program has 6 funded trainees per year. The Postdoc Program Manager is responsible for overseeing the recruitment and selection process including advertising and emphasizing recruitment of Child Psychiatrists and underrepresented applicants. Oversees DPRG Coordinator in setting up interviews with applicants, preparing for faculty selection meetings and organizing recruitment visits. The Postdoc Program Manager is responsible for hiring duties including coordinating with other campuses for off-site trainees (DU, Boulder, CSU). Reviews annual trainee appointments with the Dean’s office, submits annual performance reviews, coordinates terminations, and all HR processes.

Independently prepares and submits annual progress reports and prepares reports regarding trainees as requested by other departments. Prepares reports for DPRG fall newsletter, Annual Report, and assists in the DPEF 10-year renewal data collection and requests for information. Communicates with NIMH staff in charge of this training program for inquiries and clarification as necessary.  Responsible for mobilizing faculty for input into and sharing with Program Director in the preparation and submission of the 5-year competing renewal applications, including sole responsibility for numerous (over 50 pages) tables of historical information on graduates and current trainees.  The grant preparation includes updating approximately 20 faculty members’ grant support, trainees for the past 10-15 years, all publications with trainees past and current, other training program involvement at CU-Anschutz, etc. 

Post-Doc Office Duties

In collaboration with Director of Psychology and Post-doctoral Training and the Education Manager, this role will be significantly involved in strategic goal-setting processes and outcomes assessment for the Post-doctoral Office. This includes working with other education staff to guide implementation of a new education and philanthropic donation database project, creation of a centralized post-doc training support service including uniform policies, procedures, and guidelines, and development of sustainable funding streams for the Post-doc Office.

This role will build partnerships with community stakeholders to further post-doctoral training in the department and across departments and institutions. This will include competing for new funding opportunities, networking with philanthropic partners, and creating new avenues for training of psychology trainees through inter-disciplinary partnerships. This role will also be required to develop an internal funding model for the post-doctoral office in conjunction with the Director of Psychology and Post-doctoral Training and the Education Manager to ensure sustainability of the Post-doc Office staff. Finally, this role will be required to examine issues of diversity, equity, and inclusion within the Post-Doc Office, including improving ­applicant selection, increasing faculty and staff education around DEI initiatives, and ensuring the post-doc programs attract increasingly diverse and talented trainees.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

 

Qualifications

 

Minimum Qualifications:

  • Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
  • 4 years of experience managing programs (e.g., training, business, education, or related)
  • One or more years experience managing budgets with significant degree of complexity

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

Required: Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

  • Master’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
  • One or more years of experience in University based systems including HCM, CU Marketplace and m-Fin.
  • One or more years of experience with administering federally funded sponsored programs, specifically training or education grants (e.g., T32, R25, etc.).

Competencies:

  • Ability to lead teams successfully through change
  • Ability to work with diverse, challenging, and numerous stakeholders to achieve goals on budget, on time, and with limited resources
  • Ability to interpret and follow directions and writing skills at a high level
  • Ability to communicate effectively, both in writing and orally.
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Outstanding customer service skills.
  • Organizational skills and attention to detail.
  • Ability to use and/or create processes to improve efficiency of the PDO
  • Ability to manage complex and changing budgets.
  • Time management, independent thought, problem solving, and communication skills are essential.
  • Demonstrated ability to self-manage priorities and be proactive in resolving issues.
  • Demonstrated commitment and leadership ability to advance diversity and inclusion.

Salary and Benefits:

The salary range (or hiring range ) for this position has been established at $60,171 - $84,239  

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range ) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line. 

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu ​.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

 
  
Special Instructions to Applicants: Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references)     Application Materials Required: Cover Letter, Resume/CV, List of References Application Materials Instructions: Application Deadline: Applications are accepted electronically ONLY at www.cu.edu/cu-careers.   
Job Category
: Business Services 
Primary Location
: Aurora 
Department: U0001 -- DENVER & ANSCHUTZ MED CAMPUS - 20278 - SOM-PSYCH GENERAL OPERATIONS 
Schedule
: Full-time 
Posting Date
: Dec 28, 2021 
Unposting Date
: Ongoing 
Position Number: 00791900
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