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Administrative Research Associate
Rutgers University in New Brunswick, New Jersey
Date Posted 12/26/2021
Admin-Laboratory and Research
Employment Type
Application Deadline Open until filled

Position Details
Recruitment/Posting Title Administrative Research Associate
Job Category Staff & Executive - Research Support (Laboratory/Non-Laboratory)
Department CINJ-Admin & Plan 120 Albany
Our vision is to be a statewide, national and world leader of scientific discovery, transdisciplinary engagement, translation, patient care and education that improves outcomes for cancer patients and populations. 
We will accomplish this by conducting innovative basic, clinical and population research and cutting-edge patient-centered care that expands our understanding of the etiology and biology of cancer; facilitates the rapid translation of laboratory-based discoveries into human studies; develops new approaches and interventions for cancer prevention that decrease cancer incidence and mortality; and develops new and better therapies to decrease suffering and mortality from cancer. 
Curiosity and Discovery, Integrity, Collaboration, Respect and Caring, Perseverance.
Posting Summary
Rutgers’ The State University of New Jersey is seeking an Administrative Research Associate for the Division of Administration & Planning within the Cancer Institute of New Jersey (CINJ).  Under direction of the Director, Research Administration, the Administrative Research Associate will provide administrative support to the assigned Research Faculty member(s). Responsible for providing high level support to the research faculty in the research, academic and/or leadership roles.  Must always maintain a high level of professionalism and have the ability to interact with high level academic and business associates as well as colleagues at all levels of Rutgers University and other institutions.
Among the key duties of this position are the following:
  • Responsible for confirming schedule of appointments, proactively addressing conflicts, and managing the daily calendar of the assigned Research Faculty, applying informed independent judgment to help manage time.
  • If the assigned Research Faculty has clinical responsibilities, careful coordination of the non-clinic schedule with the clinic schedule must be maintained.
  • Schedules conferences, meetings, presentations, research symposia, works-in-progress reviews, etc.
  • Works with the Research Faculty member to prepare agendas, coordinate speakers; coordinate reservation of facilities, catering, AV, online meeting conferencing (e.g., WebEx, Zoom, Teams) and overall set up.
  • Works with the Research Faculty member to create and edit PowerPoint presentations for meetings.
  • Performs routine editing (spelling and grammatical only) for documents such as letter of recommendation, intent, and standard correspondence. 
Position Status Full Time
Hours Per Week
Daily Work Shift
FLSA Exempt
Grade 25S
Position Salary
Annual Minimum Salary 63496.000
Annual Mid Range Salary 76225.000
Annual Maximum Salary 90525.000
Standard Hours 37.50
Union Description HPAE, Local 5094
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP

Minimum Education and Experience
  • Bachelor’s Degree plus three (3) years of related experience in a business office, government agency or university setting.
  • Equivalent education, experience and/or training may be substituted for the degree requirement. 
Required Knowledge, Skills, and Abilities
  •  Must be dependable, flexible, and people oriented.  Must be resourceful in analyzing work-related challenges and seeking out effective and efficient solutions. Must be able to perform information acquisition tasks, using internet search engines, PubMed and other databases, etc.
  • Must have excellent oral and written communication skills and a highly professional demeanor in person and on the telephone.
  • Must be organized, detail oriented, and possess strong spelling, grammar, and proof-reading skills.
  • Must be computer literate with proficiency and intermediate to advanced knowledge of Adobe Acrobat and EndNotes. 
Preferred Qualifications
  • Experience with federal and non-federal research funding.
  • Completed certification within the first year of employment. 
Equipment Utilized
Physical Demands and Work Environment
  • Lifting up to 25 lbs.
Special Conditions
  • Requires training in the Microsoft Office Specialist (MOS) certification program for Word, Outlook, and Excel (Version 2016 or earlier) within the first year of employment.
  • Must be willing to work additional hours to meet deadlines, as needed.  

Posting Number 21ST4149
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Downtown New Brunswick
Location Details

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