Job Seekers
Post Resume
Find Jobs
Get jobs by email
Post Jobs
Find Resumes
Get resumes by email
Grants Management Specialist (Job Id: 42139)
University of Louisville in ,
Date Posted 12/19/2021
Admin-Sponsored Programs, Grants, and Contracts
Employment Type
Application Deadline Open until filled

Job ID: 42139

Location: VP for Research

Minimum Qualifications

Bachelor's degree and three years of experience. An equivalent combination of education, training, and/or experience may be substituted for the requirements noted.  Grade NF1. Wage Minimum $21.04/hr

Preferred Qualifications

Experience with electronic systems and databases.

Previous Customer Service Experience.


  • Time management
  • Flexibility
  • Organizational skills
  • Attention to detail
  • Work ethic
  • Communication skills
  • Dependability
  • Teamwork.  
Position Description

Administer and manage Office of Research and Innovation support programs, including the NIH Kirschstein-National Research Service Awards (NRSA) program and Postdoctoral Affairs program.  Provide high quality assistance with administrative and grant support functions, including HR and business/financial administration, meeting and travel coordination, database administration, and clerical assistance.  Coordinate external communications with the National Institutes of Health and internal communications with pre and postdoctoral trainees and faculty investigators/mentors.

Essential Duties and Responsibilities

Provide administrative support and management of NRSA grants, including Research Training Grants (T32/T35) and Individual Fellowship Awards (F31/F32) in collaboration with Principal Investigators (PIs), departmental administrators, and the Office of Sponsored Programs Administration (OSPA).  NRSA program support duties include:

* Understanding NIH and NRSA requirements, policies and procedures,
* Assisting OSPA Grants Management Services and PIs/departments at award establishment
* Assisting PIs and Business Operations with onboarding of new trainees and submission and maintenance of required documentation via xTrain
* Providing ongoing operational support (travel arrangements, cost share commitments, tuition) to PIs/departments throughout the life of a NRSA grant
* Monitoring expenditures for compliance during reconciliation (salary cap, period of performance, cost allowability, cost sharing, etc.) and initiate corrections as necessary
* Assisting PIs/departments and OSPA Research Accounting Services with the submission of financial reports
* Assisting PIs with Research Performance Progress Reports (RPPR)

Oversee the main phone line of the Postdoctoral Office, providing basic information and call triage.

Facilitate communication and maintain up to date database of postdocs, department/discipline, and their mentors, including VISA status.  Run reports as needed. Maintain confidential and accurate electronic and paper files and perform related clerical duties as needed.

Coordinate meetings with the postdoctoral advisory task force and with the U of L chapter of NPDA.
Assist with communications and scheduling of postdoctoral development sessions.   Coordinate other conference calls, exchange of information and meetings as needed.

Perform other duties as assigned.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258.

How To Apply -Staff Positions

To apply for this position, follow the "Online App. Form" link below and then click on the "Apply Now". You must answer all required fields and submit your application by clicking the "Submit" button.  Detailed instructions are available at louisville.edu/jobs in the "My Career Tools" section.  Vacancies are routinely removed from the jobs portal around 7:00PM each Monday.


Only ONE attachment can be uploaded per application. If you wish to include a cover letter or other documents, please combine them as one document with your resume/cv, save the document with a simple short title that contains only letters, spaces, or numbers, and then upload. 

Computers are available for application submission at the Human Resources Department located at 1980 Arthur Street - Louisville, Kentucky 40208. For more information, please contact us by email at employment@louisville.edu or by phone 502-852-6258.

If you require assistance or accommodation with our online application process, you may schedule an appointment at (502) 852-6258 with Employment Services at the Human Resources office located at 1980 Arthur Street, Louisville, KY 40208.

*Please mention academicjobs.net to employers when applying for this job*
Academic Jobs
Academic Advertising
260 Peachtree Street, N.W.
Suite 2200
Atlanta, GA 30303
Google Plus
About Academic Jobs
Advertise Jobs
Contact Us
Site Map
Privacy Policy
Terms of Use
Resources / Links
Copyright © 2022 Academic Jobs - All Rights Reserved.