Director for Grants Administration
Salary : $65,000.00 - $75,000.00 Annually
Location : WA 99301, WA
Job Type : Full-Time
Division : Administrative Services
Job Number : E-21-022
Columbia Basin College ("CBC" or the "College") seeks a Director for Grants Administration who will be responsible for providing oversight and assistance with the compliance and administration of private, state, and federal grants and subcontracts consistent with the expectations outlined in the funding source and College, state, and federal policies and procedures. This position is responsible for providing leadership in facilitating development and enhancement of initiatives in support of the College’s current operation for the purposes of grant management. The Director for Grants Administration position reports to the Vice President for Administrative Services.
This position is open until filled. Priority consideration will be given to applicants whose application has been received by December 19, 2021 at 11:59 PM Pacific Time.
Per Governor Inslee’s Proclamation 21-14.1 (Download PDF reader), state employees and employees of educational institutions must be fully vaccinated. Please note that any offer of employment is contingent upon you providing verification of your vaccine status, having an approved medical accommodation, or having an approved religious accommodation. No start date will be approved until you have either verified your vaccine status or have an approved accommodation. Need more information? Please contact email@example.com.
- Review and interpret federal and state regulations as well as funding source program solicitations to ensure compliance with grant funds requirements;
- Maintain current knowledge of funding agency required documents and related College policies and procedures;
- Conduct regular meetings with grant administrators to review progress, address concerns and advise of necessary data needed to show impacts of grants;
- Monitor grant program expenditures and subrecipient requests for payment to ensure timely budget spend down; confirm that any variances are within budget and prevent unallowable expenses;
- Partner with grant administrators to assist with:
- Successful project implementation and on-time achievement of deliverables;
- Monitoring of budget spend down and fiduciary compliance with all rules and regulations related to private, state and federal funding agreements;
- Preparing documentation and obtaining approvals for grant budget modifications and changes in personnel or scopes of work;
- Measuring and reporting outcomes;
- Preparing and submitting progress reports;
- Records retention;
- Preparation for audits/desk reviews of programmatic records; and
- Project close out procedures.
- Assist with grant applications and make recommendations to create more competitive proposals that maintain the integrity of College resources;
- Review and track all Time and Effort reporting documentation; create and submit payroll transfers as needed to ensure compliance with federal regulations;
- Maintain open and regular communication with grant administrators, pre-award staff, grants accounting staff and other applicable College staff to report progress toward meeting objectives and address any grant management compliance issues;
- Prepare and submit monthly and quarterly progress/summary reports for grant administrators and College administration;
- Establish and maintain records of all grant activities to ensure compliance with grant recordkeeping and reporting requirements;
- Review grant proposal budgets prior to submission and lead the award negotiation process to ensure expenditures are linked to programmatic goals/objectives of the grant;
- Work with grant administrators and other departments to evaluate positions needed and pay structures are followed per the Collective Bargaining Agreements and other College policies;
- Provide guidance to the grant evaluation process, both pre- and post-award; act as a liaison to the funding agency for questions regarding grant program implementation;
- Create and provide faculty and staff training and professional development of internal grant management procedures, as well as specific grant funder information and best practices;
- Attend training opportunities to remain proficient in post-award processes and compliance topics;
- Ensure the College is up-to-date on all required post-award registrations, including SAM.gov;
- Maintain College’s Grant Procedures Handbook to ensure up-to-date information is available for College staff;
- Lead negotiation of the College’s Indirect Rate Agreement with the U.S. Department of Health and Human Services;
- Work with Marketing and Communications staff to promote and market the work of grants received; and
- Perform other duties as assigned.
Bachelor's degree from an institutionally accredited college or university;
Three (3) years of grant administration or grants/contracts experience in which developing, monitoring and ensuring outcomes/compliance was required; and
Knowledge and technical expertise in understanding comprehensive grants, contracts agreements and compliance requirements.
- Master's degree from an institutionally accredited college or university;
- Experience with PeopleSoft Oracle Grants Module software;
- Experience working in higher education; and
- Designation of Certified Research Administrator (CRA), Certified Financial Research Administrator (CFRA) or Certified Grants Management Specialist (CGMS).
Departmental Management: Ability to effectively and efficiently manage a department including all related administrative and supervisory functions involving personnel and budget management;
Project Management: Manage projects by focusing attention on key priorities; valuate approaches, determine feasibility and adjust plan as needed; develop plans, coordinate projects and teams; communicate changes and progress; complete projects on time and on budget; perform well without direct supervision; do complex work independently; follow tasks through to completion;
Quality Management: Set clear quality requirements; measure key outcomes; improve processes, products and services;
Leadership: Lead by example, serve as appropriate role model to colleagues. Demonstrate confidence within area of expertise – promote a cooperative work environment. Ability to appropriately apply leadership techniques to motivate, develop and guide employees;
Conceptual Thinking: Have the ability to understand a situation or problem by identifying patterns or connections and addressing key underlying issues; use past professional or technical training and experience, creativity, inductive reasoning and intuitive processes to find potential solutions or valuable alternatives that may not be obviously related or easily identified; Think "outside the box";
Oral & Written Communication: Speak clearly and persuasively in positive and negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings; structure and convey information clearly and effectively through both formal and informal documents; review and edit written work constructively; ability to tailor to audience in mind;
Student Centered: Attention, interest, activities and efforts are centered upon the best interest of students; create and support an environment that enables learners to achieve their personal, academic and professional goals; provide courteous and helpful responses to all customers, whether they be students, general public or employees from another department;
Support for Diversity: Reflecting CBC’s mission, vision and values, support initiatives that expand the human qualities that differentiate our workplace and educational setting. Demonstrate and advocate an understanding of differences, open mindedness, compassion, sensitivity and interest in differing viewpoints given the diverse population and show a deep commitment to the involvement of colleagues, students and community members to student experience and success honoring freedom of expression as fundamental to personal, professional and organizational growth;
Accountability: Accountable for own actions, decisions, errors, mistakes and/or failures to act when appropriate; accept responsibility when given, understand what duties employee is responsible for and can be counted upon to carry out those responsibilities; and
Teamwork: Demonstrate a willingness to work with, and help others in completing job assignments, the ability to accept constructive criticism, and to cooperate with fellow employees and supervisors; demonstrate alignment with the "Yes And" culture, (e.g., being present and listening, making each other look good, embracing change and failure and choosing positivity).
TERMS OF EMPLOYMENT:
This is a twelve (12) month per year, full-time exempt position. The standard work hours will be Monday through Thursday 7:00 a.m. to 4:30 p.m., and Friday 7:00 a.m. to 12:00 p.m.; however, work hours may vary due to work demands and some evening and weekend work may be required. This position is overtime exempt.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Additionally, pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employer. By law, post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.
CONDITIONS OF EMPLOYMENT:
In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Columbia Basin College to maintain an alcohol and drug-free workplace for our employees and students. The position is directly engaged in the performance of work on a Federal contract or grant which requires compliance with the College's Drug-Free Workplace Policy as a condition of employment, as well as reporting requirements.
If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.
Columbia Basin College operates under an approved affirmative action plan and encourages applications from persons of color, women, veterans and persons of disability. The Human Resources Office is accessible to those with disabilities. If you need accommodation in application or employment, contact the Human Resources Office at (509) 542-4740.
Other Job Elements
The working conditions listed below represent those that must be met by an incumbent to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.
Work generally takes place in an office with frequent (51-80%) use of a computer, telephone, and other office equipment. The noise level is typical of an office environment; frequent interruptions may occur throughout the work day.