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Lab Coordinator
Harvard University in Cambridge, Massachusetts
Date Posted 11/27/2021
Admin-Laboratory and Research
Employment Type
Application Deadline Open until filled


Faculty of Arts and Sciences


Job Summary

Reporting to Prof. Whited and working closely with all members of the Lab, the Research and Administrative Assistant will be responsible for administrative operations and financial, physical/laboratory and research resources for the PI and her research group. The Assistant will assist with daily aspects of the Lab’s operations, provide basic research support to the Lab’s researchers, act as back-up in the animal facility and assist the PI and the Lab with their administrative needs.

Job-Specific Responsibilities

More specifically, the role will perform the following functions:

Administrative Support

  • Manage the PI’s calendar, schedule meetings and provide logistical support;
  • Maintain faculty documents (bibliographies, reference letters, CVs, presentations, and/or web pages);
  • Contribute to course/presentation materials and provide media support to facilitate teaching in a hybrid environment;
  • Maintain paper and electronic filing systems;
  • Coordinate appointment and visa paperwork for incoming/departing academic and student appointees;
  • Serve as information resource and point administrative contact for lab members, including postdoctoral fellows, research associates, students and lab staff
  • Make travel arrangements for the faculty member;
  • Process reimbursements; prepare corporate card statements for faculty; order and maintain lab and office supplies.
  • Order supplies and reagents for the lab. 

Lab Operations:

  • Work with the PI and researchers on developing and updating Institutional Review Board’s and American Association for Laboratory Animal Science’s research protocols; coordinate their reviews and approvals.
  • Maintain the tissue culture room: inspect, replenish and organize the inventory of chemicals and lab supplies;
  • Monitor the operations of lab equipment, coordinate inspections, service contracts, repairs and upgrades with vendors, be responsible for pipettes calibration.

Research Support:

  • Assist Lab members with standard research procedures and experiments; record experimental results;
  •  Prepare matter for analysis and diagnosis, prepare solutions and media for lab researchers;
  • Assist Computational Researcher with data mining and creating a guide NRA library in axolotl.
  • Assist with animal care and maintenance in the Animal facility. Perform and record daily animal health observations, communicate any adverse findings to the manager, and complete required documentation. Perform checks for environmental conditions, monitor equipment for proper operation and complete appropriate documentation.

Research Administration

  • Work with the PI on monitoring the timelines and deliverables of ongoing research projects;
  • Ensure flow of preliminary research data from researchers to PI ahead of upcoming timelines;
  • Assist in collecting content for grant proposals.

Basic Qualifications

At least 2 years of relevant work experience, including lab and administrative operations.

Additional Qualifications and Skills

College degree in biology or stem cell science preferred. Academic background in science and practical familiarity with lab research, animal care and basic standard technics.  Proven organization and interpersonal skills, strong attention to detail and communication skills. Ability to work independently and across teams, with a variety of projects and constituencies.

Working Conditions

Harvard requires COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ . 

This work is performed on campus in Cambridge, MA

Additional Information

This is a 1 year term position


USA - MA - Cambridge

Job Code

403112 Research Assistant II Lab


Stem Cell and Regenerative Biology


55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening



Monday - Friday, 9am - 5pm
Occasional weekend or evening work may be required.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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