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Program Coordinator, Senior (Admissions & Early College Credit)
Contra Costa Community College District in San Pablo, California
Date Posted 11/19/2021
Admin-Admissions and Enrollment
Salary $5,762.00 - $7,019.00/mo. See special instructions for initial step placement. -  
Employment Type Full-Time
Application Deadline Open until filled

Position Title

Program Coordinator, Senior (Admissions & Early College Credit)

Special Instructions to Applicants

Note: New employees will be placed at the first step which is $5,762.00 per month, second step $6,054.00 per month or third step at $6,361.00 per month (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on annual basis, until the maximum step of $7,019.00 per month is reached on the salary schedule.

We seek a colleague who operates with a growth mindset, a strengths-based and student-centered approach, and an unflinching commitment to equity, especially concerning the elimination of barriers to college access, success, and completion. The ideal candidate will be eager to help construct and maintain a culture of continuous improvement in instructional effectiveness, student service, leadership, and social and racial justice. 

The Senior Program Coordinator of Admissions and Early College Credit (AEC) will:

•         Plan and coordinate the daily operations of student pre-matriculation processes including: admissions application (CCC Apply), residency for tuition purposes, concurrent enrollment, and dual enrollment.
•         Provide leadership of the support team who will support and implement services for pre-matriculated students
•         Maintain liaisons with other departments/divisions in planning and development of appropriate support services for pre-matriculated students including Workforce Development and Outreach
•         Maintain close working relationships with the Welcome Center, Financial Aid, Outreach and Student Success, Workforce Development, English as a Second Language (ESL) Department, Marketing, etc. for troubleshooting and improving processes for pre-matriculated students
•         Directly support and serve new students in navigating the successful and accurate completion of the state-wide California Community Colleges Application and connected systems (i.e. CCC Apply)
•         Provide oversight of the timely processing of residency reclassification applications and accuracy of in-state and out-of-state residency student data submitted in CCC Apply and CVC Exchange
•         Coordinate the processing of concurrent enrollment and dual enrollment special admit forms for high school students and early college credit students 
•         Liaise with local school principals, counselors, and school designees for the purpose of updating and maintaining updated school signature authority
•         Support in the implementation of the strategic data-sharing partnership between Contra Costa College and West Contra Costa Unified School District
•         Develop, coordinate, maintain, and implement student groups (cohorts) for populations including but not limited to: Middle College, Gateway to College, Puente, METAS, dual enrollment, and concurrent enrollment
•         Collect and track data for project evaluation and support in development of the metrics and benchmarks
•         Participate in the continued evaluation and improvement of the assigned programs or projects including Dynamic Forms
•         Advocate for process improvements for enrollment and student services as it relates to the pre-matriculation process
•         Perform other duties as assigned

Contra Costa Community College District is returning to some in-person activities, in a gradual, responsive process that is following all relevant local, state, federal, and CDC guidance related to COVID-19. Applicants are advised that the Contra Costa Community College District has mandated that District employees will need to be vaccinated, test regularly, or obtain a waiver for religious or medical reasons.  For those employees who receive a waiver they will be required to wear a mask and test regularly.   If this employment condition is unacceptable to an applicant, they should not apply for consideration.

Our Vision for Social Justice

We are seeking people who recognize the critical role community colleges play in social justice, who have ability in this space, enthusiasm for this work, ideas and vision to improve our approaches, and a commitment to achieving equitable academic success for the 50,000+ students attending our five beautiful colleges and centers. Our social justice work calls for employees who have a sense of social responsibility, interest in our community and world in which we live.

The intention of social justice work is to strengthen humanity by understanding that every person deserves the benefits of fully participating in our society and institutions.

Academic researchers have illustrated that crucial social justice principles are a compilation of equality, equity, diversity, inclusion, engagement, environmental sustainability and human rights. These complex principles are challenging to operationalize in higher education; yet, we are steadfast in our diligence to forge ahead to advance this vital mission.

Community colleges are uniquely positioned to lead higher education in the work of social justice. Many of our students come from historically underserved and underrepresented backgrounds; students of color, students with recent immigrant histories, students from cycles of low income if not poverty, students from indigenous communities, and students from first-generation families.

The idea of promoting social mobility through education is unconditionally and uncompromisingly embraced by community colleges. This is an exciting role, and it comes with a heavy responsibility. Simply put, we need to create environments where our students achieve greater academic success, so much so that we close our persistent equity/opportunity gaps.

If you are committed to social and racial justice and if you are interested in joining a community dedicated to solving these inequities through education, please apply.

Recruitment Type:

Open (Internal and External applicants)


Contra Costa College

Posting Number


# of Openings





$5,762.00 - $7,019.00/mo. See special instructions for initial step placement.

Position Status


Overtime Status

Non-Exempt (eligible)



# of Hours Scheduled Per Week


Work Schedule By Day and Work Hours

Monday – Friday
8am to 5pm

# of Months


EEO Job Category


Employee Group



C1003-Admissions & Records

Position Definition

To plan, coordinate, develop, implement and facilitate student support or instructional services for large – scale and complex program(s) in order to attract, retain and support a diverse population of students; and to provide technical program administration for all related activities.

Distinguishing Characteristics

Positions in this classification are responsible for the planning, organization and preparation of large, complex student support or instructional programs. Senior Program Coordinators are more involved in program planning and coordination involving two or more major programs.

Examples of Duties/Essential Functions

Duties may include, but are not limited to, the following: 
Provides overall direction and guidance to the day-to-day operations, problem solving and decision making regarding a large and complex assigned program; implements program policies and directives according to District, federal or State guidelines. 
Performs program development and administration for large and/or multiple programs. 
Assists in the development, preparation and/or administration of department and program budgets. 
Maintains and compiles data for statistical reports, student data reports, student records and files, or material requested by the District and State Chancellor’s Office. 
Prepares periodic reports, financial statements and records on program activities, progress, status or other special reports for management or outside agencies. 
Coordinates with other departments and/or external vendors to arrange for support equipment, materials, services or resources for students and orients students in processes or use. 
Develops, schedules and leads training programs for faculty, staff and managers to promote access to and increased awareness of available student support services and programs. 
Develops and implements support programs; conducts research appropriate to the operation and effectiveness of the program. 
Reviews applications or other program documents to determine acceptance or make decisions pertaining to program; advises students on issues associated with assigned program; identifies problems and provides advice. 
Designs and develops presentations, written information and other resource materials concerning available college and community services and programs. 
Assists students with navigating college processes as appropriate for assigned program; guides students in utilizing the services of the college and outside agencies; provides referral to auxiliary resources. 
Participates in special activities and events as needed. 
Maintains and monitors payroll records for student assistants. 
Advances program objectives consistent with college’s organizational mission and goals. 
Creates program policies and processes to facilitate student success. 
Meets with community members, business leaders and external agencies to solicit their participation and interest in college student service programs. 
Performs related duties as assigned.

Minimum Qualification-Education/Experience

Four (4) years of experience performing responsible student services duties in a related college program. 
Possession of a Bachelor’s degree from an accredited college or university, or the equivalent.

Minimum Qualification-Knowledge Of

Current policies, procedures and regulations related to assigned student services program. 
Modern office procedures, practices and technology/equipment. 
General college classroom procedures and requirements. 
General needs of population of students supported. 
Philosophy and objectives of students services programs; problems encountered by students supported. 
General principles and practices of supervision. 
Basic interviewing and test proctoring techniques. 
Modern software applications (Microsoft Office Suite, etc.).

Minimum Qualification-Ability To

Design, develop, and implement effective student support services and programs to meet the needs of the community. 
Understand and carry out verbal or written instructions in an independent manner. 
Identify and obtain resources and other needed programs and services to meet students’ academic and vocational needs and objectives. 
Assign work to, oversee, and train student assistants. 
Gather, prepare and maintain accurate data, records, files and reports. 
Analyze situations accurately and independently make sound decisions in procedural matters. 
Serve as a liaison between students and community or college agencies and services. 
Communicate effectively, both orally and in writing; prepare clear and concise technical and statistical reports. 
Function in a fast-paced environment with significant public contact. 
Communicate effectively, both orally and in writing. 
Establish and maintain effective working relationships with those contacted in the course of performing required duties. 
Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.

Desirable Qualifications

·  Demonstrated commitment to supporting a diverse student population and the local community the college serves.
·  Demonstrated experience working within a social/racial justice, equity-minded framework and implementation of these concepts in direct services to students.
·  Commitment to and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, politics, philosophy, disability, and religious background of all students, faculty and staff
·   Experience in a fast-paced, high-volume working environment.
·   Demonstrated experience working in admissions, early college credit, and/or other new student matriculation processes (i.e. admissions, concurrent enrollment, dual enrollment, new student orientation and onboarding, residency for tuition purposes, etc.)
·   Experience in project management, project planning, data analysis, and metrics.
·   Demonstrated experience in working collaboratively with multiple units/departments and stakeholders, including the public.
·    Experience with implementing effective use of technology including student information systems, software applications, and databases to enhance workflow and improve efficiency of services
·   Knowledge and experience with implementing and coordinating multiple programs
·   Organizational skills that enable performance of duties in a timely fashion with attention to detail
·   Effective oral and written communication skills

Job Open Date:


Job Close Date:


Open Until Filled


Foreign Degree and Credit Statement:

In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services (NACES) agency www.naces.org prior to the implementation of the equivalency process. You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date. The candidate bears all responsibility and costs associated with obtaining the evaluation.

About Us

About the District
The mission of the Contra Costa Community College District is to transform lives by providing outstanding learning opportunities that nurture and empower all students to achieve their educational goals. The dedicated faculty, classified professionals and administrators in the District are committed to core values and action that promote excellence in learning and equitable student success. The District is committed to hiring and developing a diverse staff that understands that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive role models for all students; and creates an inclusive and supportive educational work environment for its students, employees, and the community it serves.

Located in Contra Costa County, in the beautiful and diverse San Francisco East Bay area, the District serves the 1 million residents of the County through education, business partnerships and service in the community. The District first opened its doors in 1949 and is the second oldest and eighth largest multi-college community college district in California. The District consists of three colleges and two centers; Contra Costa College in San Pablo; Diablo Valley College in Pleasant Hill; Los Medanos College in Pittsburg; and the centers in Brentwood and San Ramon. The District Office located in downtown Martinez, supports the mission and functions of the colleges.

As evidenced by the rich diversity in Contra Costa County, the District enrolls a highly diverse student population. Serving over 50,354 students a year, in 2019-20 fiscal year the demographic make-up of the students was 9% Black/African American; 17% Asian/Pacific Islander; 35% Hispanic/Latino; 26% White/Caucasian; and 13% Other.

The District actively encourages a diverse pool of applicants to serve the dynamic student population and work collaboratively with existing colleagues that are equally dynamic and diverse.

Contra Costa College
Contra Costa College is a dynamic, comprehensive community college with a diverse student population. The institution has served the communities of West Contra Costa County for more than 69 years. Most of the 10,500-plus students who attend the college come from local communities, but many also come from neighboring communities and from countries throughout the world. The college offers certificates and degree programs in 70 areas. It prepares students for immediate employment and for transfer to four-year colleges and universities. Faculty and staff are proud to be affiliated with an institution that has a tradition of excellence and a reputation for educating students to live and work in a diverse global environment.

Diablo Valley College
DVC is committed to increasing student success. The college has distinguished itself as one of the nation’s most successful community colleges by offering incomparable transfer opportunities and exceptional career-technical programs. In both Pleasant Hill and San Ramon, a diverse student body engages with high-quality instruction and support services designed for excellence and equity in student learning. DVC’s career-technical programs keep pace with emerging technologies and skill requirements, while unparalleled transfer programs prepare students to be successful in four-year colleges and universities. DVC continuously ranks among the top transfer pathways to UC Berkeley.

Los Medanos College
Los Medanos College, opened in 1974, is the newest campus of the Contra Costa Community College District. The college prepares students to excel and succeed economically, socially and intellectually in an innovative, engaging and supportive learning environment. LMC provides quality programs and state-of-the-art facilities to serve the needs of a rapidly-growing and changing East County while enhancing the quality of life of the diverse communities it serves. Los Medanos College is known for its transferable general education program and career technical programs strongly connected with local business and industry. The college serves approximately 10,000 students.

Employee Benefits:

Insurance: The District offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents. Monthly classified employees and managers/supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend.

Retirement: Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System). Police Service employers are members of Safety Public Employees Retirement System.

Deferred Compensation: The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.

Leave Allowance: The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).

Additional Benefits: The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.

Newly hired employees may notify the respective union (Local 1 or United Faculty) if they opt to join and/or authorize payment to the union. If the newly hired employee authorizes payment to the union then the following fees apply: Local 1 has a one-time initiation fee of $45.00 and monthly contribution of 1% of gross pay +$1. United Faculty has an agency fee of .55% of gross pay plus $2.50. (All confidential, supervisory and management positions are exempt from union membership)

For further information regarding benefits eligibility and details please refer to the following documents available on the 4CD website:
Classified Employees Local 1 Contract (Article 20-Benefits):

Managers/Supervisors/Confidential Personnel Manual (Section 8-Insurance Benefits):



All job offers of employment are conditional upon the applicant’s satisfactory results of the Post Offer Pre-Placement Evaluation Program. This involves a physical strength test to demonstrate a minimum level of strength to perform the essential duties of the job. There is no charge for this service. Please do not make an appointment for testing until you have received notification from the Human Resources Department after a job offer is extended. The positions we currently evaluate are: Building Maintenance Worker, Custodian I and II, Lead Custodian, Cook, Food Services Assistant, Food Services Supervisor, Food Services Supply Clerk, Food Services Coordinator, Grounds Worker/ Gardener I and II, Senior/ Lead Grounds Worker/Gardener, Lead Maintenance Mechanic, Senior Equipment Maintenance Worker. If you are not hired in a listed classification, you may disregard this notification.

ADA Accommodations:

In conformance with the Americans with Disabilities Act, requests for reasonable accommodations may be made to (925) 229-1000 ext. 1298 or slever@4cd.edu. For administrative purposes, requests must be made at the time of application.



Diversity Statement

It is the District’s policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identity, race, color, ancestry, religion, marital status, sex, national origin, gender, gender identity, gender expression, age, sexual orientation, physical or mental disability, medical condition, genetic information, veteran status, parental status, citizenship or because an individual is perceived to have one or more of these characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.
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