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Research Portfolio Manager
Harvard University in Cambridge, Massachusetts
 
 
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Date Posted 10/19/2021
Category
Admin-Laboratory and Research
Employment Type
Application Deadline Open until filled
 
 
 
 
 

19-Oct-2021

Faculty of Arts and Sciences

55842BR


Job Summary

The Research Portfolio Manager (RPM) position reports to the Senior Research Portfolio Manager. This position is primarily responsible for pre-award and award set up for postdoctoral fellowships and may include proposal and financial management for multiple faculty members in the department of Chemistry and Chemical Biology. The RPM is the primary source of grant management and fellowship expertise for CCB. Responsibilities include proposal preparation and budget development; financial analysis, budget projections and strategic financial planning; interpretation and guidance of federal regulations, sponsor requirements, and University policy with focus on compliance; and performing risk assessments in decision making, when guidelines and policies are vague or broad.  In addition to managing a large volume of fellowship applications, This position supports a small subset of faculty with complex portfolios of federal and non-federal grants, sub-awards, industry agreements, contracts, internal awards, and discretionary funds.  The RPM is responsible for budget development, review of application requirements, interpretation of sponsor guidelines, as well as other non-scientific requirements of the proposal. The RPM is the primary contact for external collaborators, internal Harvard central and academic offices, and CCB personnel for issues related to Faculty research. The RPM monitors research expenses for compliance with Uniform guidance, sponsor regulations, University policy, and departmental procedures. Other job responsibilities include but are not limited to following: constructs financial analysis on spending trends, budget projections, and strategic planning as needed; responsible for monthly financial reports to present and discuss with faculty; responsible for effort reporting and timely submission of progress reports; assists OSP, OTD, and FAS with review of financial reports required by sponsors, and award close out; provides  approval for expense categories with high degree of audit risk; department contact during UG audit process as needed; identifies and resolves issues that arise throughout the life cycle of the award; responsible for sub recipient monitoring on sub-awards/contracts; trains and provides guidance to lab administrators on finance and sponsored research matters including, systems, policies, and procedures; represents department on FAS and University-wide committees; provides back-up as necessary for other sponsored research administration team members. Other duties as required. 


Job-Specific Responsibilities

This position is primarily responsible for pre-award and award set up for postdoctoral fellowships and may include proposal and financial management for multiple faculty members in the department of Chemistry and Chemical Biology. The RPM is the primary source of grant management and fellowship expertise for CCB. Responsibilities include proposal preparation and budget development; financial analysis, budget projections and strategic financial planning; interpretation and guidance of federal regulations, sponsor requirements, and University policy with focus on compliance; and performing risk assessments in decision making, when guidelines and policies are vague or broad.  In addition to managing a large volume of fellowship applications, This position supports a small subset of faculty with complex portfolios of federal and non-federal grants, sub-awards, industry agreements, contracts, internal awards, and discretionary funds.  The RPM is responsible for budget development, review of application requirements, interpretation of sponsor guidelines, as well as other non-scientific requirements of the proposal. The RPM is the primary contact for external collaborators, internal Harvard central and academic offices, and CCB personnel for issues related to Faculty research. The RPM monitors research expenses for compliance with Uniform guidance, sponsor regulations, University policy, and departmental procedures. Other job responsibilities include but are not limited to following: constructs financial analysis on spending trends, budget projections, and strategic planning as needed; responsible for monthly financial reports to present and discuss with faculty; responsible for effort reporting and timely submission of progress reports; assists OSP, OTD, and FAS with review of financial reports required by sponsors, and award close out; provides  approval for expense categories with high degree of audit risk; department contact during UG audit process as needed; identifies and resolves issues that arise throughout the life cycle of the award; responsible for sub recipient monitoring on sub-awards/contracts; trains and provides guidance to lab administrators on finance and sponsored research matters including, systems, policies, and procedures; represents department on FAS and University-wide committees; provides back-up as necessary for other sponsored research administration team members. Other duties as required. 


Basic Qualifications

A minimum of three years experience in pre- or post-award management experience required; a combination of education and experience may be considered.  


Additional Qualifications and Skills

  • Bachelor's degree preferred. 
  • Experience with wide variety of federal sponsored research awards preferred including: NIH, NSF, DOE, and DOD. 
  • Excellent written and verbal communication skills and ability to work effectively in deadline-driven environment required. 
  • Must be able to manage multiple and shifting priorities and interact with diverse constituency. 
  • Must have demonstrated experience with electronic grant submission systems, and intermediate knowledge of Excel and Word. 
  • Must have experience or familiarity with Uniform Administrative Guidance in2 CFR Part 220, 2 CFR Part 215, FAR, and NIH and NSF  policies and sponsored research regulations.. 
  • Strong analytical, interpersonal, and organizational capabilities. 
  • Proficiency in PowerPoint is a plus. 
  • Ability to handle confidential information with discretion is essential. 
  • Strong financial skills (budgeting, accounting, A/P, A/R, reporting)  
  • Must be self-directed, possess ability to use high degree of judgment, work independently with minimum supervision, and handle complex and sensitive confidential information with discretion. 
  • Attention to detail and ability to multitask essential. 
  • Must be team player with a collaborative, service oriented attitude. 
  • Excellent interpersonal, organizational, and troubleshooting skills are essential. 
  • Must possess desire and willingness to assume increasing responsibilities. 
  • Familiarity with Harvard financial systems and applications a plus. 

Working Conditions

COVID Vaccine Policy
Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .


Additional Information


Chemistry and Chemical Biology is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the department's mission, objectives, and core values, please visit our website here.

All formal offers will be made by FAS Human Resources

Please note: During the current period of Covid-19 related restrictions, this position may start as a remote position, with transition to onsite in Cambridge, Massachusetts when the office reopens. This position will also have a flexible work arrangement model and the successful candidate may request to continue a hybrid/remote work arrangement, once onboarding is complete.

Harvard offers an outstanding benefits package including:

  • Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools. 
  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
  • Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
  • Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Location

USA - MA - Cambridge


Job Code

405007 Financial Professional (N)


Department

Chemistry and Chemical Biology


Union

55 - Hvd Union Cler & Tech Workers


Pre-Employment Screening

Identity


Schedule

Monday-Friday, 9am-5pm


EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.


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