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Human Resources Specialist (Temporary)
Kapiolani Community College in Honolulu, Hawaii
 
 
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Date Posted 10/13/2021
Category
Admin-Human Resources
Employment Type Part Time
Application Deadline Open until filled
 
 
 
 
 

Job Description:
• Reviews requests for all appointments assigned such as instructional, non-instructional, casual, non-credit, and overload appointments for accuracy and completeness.
• Determines the correct method of payroll payment, e.g., lag, non-lag, after the fact, etc. Ensures that personnel transactions are processed and submitted to the payroll office to meet payroll deadlines.
• Reviews and oversees the processing of appropriate supporting documents for new appointments, resignations, terminations, transfers, pay changes, account codes, and status changes.
• Processes documents and ensures delivery to appropriate offices such as Payroll, Office of Human Resources, and other off-campus destinations as required.
• Prepares manuals, guides for HR processes especially the Casual Hire recruitment process.
• Reviews and processes D-55 timesheets for fringe and hourly payments, meals, temporary assignments, etc., and ensures that all forms and documents are sent to the appropriate offices in a timely manner for Payroll.
• Manages and maintains official personnel files which include file paperwork when directed. Disposes, archives, and/or transfers records in accordance with established policies and procedures.
• Assists in the planning and coordination of various campus events for staff development.
• Responds to inquiries and resolves any discrepancies as requested from employees and/or supervisors.
• Reviews, processes, and/or distributes incoming mail to appropriate personnel.
• Provide administrative support services to other HR Specialists and HR Manager.
• Other duties as assigned.

Minimum Qualifications:
• Possession of a baccalaureate degree in Business Administration, human resources management or related field and 0 year(s) of progressively responsible professional experience with responsibilities for human resources management; or equivalent education/training or experience.
• Functional knowledge of principles, practices, and techniques in human resources management demonstrated by knowledge, understanding, and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with human resources.
• Demonstrated ability to recognize problems, identify possible causes, and resolve the full range of problems that may commonly occur in the areas of human resources.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills, and abilities as indicated.

Applicants must attach the following:
• Cover letter;
• Resume;
• The names and contact information (telephone number and email addresses) of at least three professional references; and
• Official transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.

Transcripts must be attached to receive credit for degree(s).
• On-line transcripts or academic record/grade summaries will NOT be accepted.
• Diplomas and copies will NOT be accepted.
• Unofficial transcripts will NOT be accepted.

Incomplete applications will NOT be accepted

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