Our client, a growing nonprofit that aims to address climate change by electrifying households, has a newly-created role to support the executive leadership team. Provide scheduling support and ad-hoc administrative projects, interacting with a variety of corporate, nonprofit, and foundation partners, as well as policymakers and donors. This is an ideal position for a professional with previous scheduling experience supporting multiple people across different time zones and in a fast-paced, startup or non-profit environment.
In addition to complex calendaring, you will prepare and submit expenses, update the CRM and Dropbox and build relationships internally and externally.
Position has room for growth.
Requirements include 5+ years of experience in a professional office environment, ability to interact with a variety of stakeholders, ability to handle sensitive and confidential information with tact and diplomacy. In addition, must have solid organizational and critical thinking skills with ability to multi-task and make changes quickly and efficiently. Position requires a willingness to “roll up the sleeves” and manage changing priorities.
Alexandria | $50K-$60K
A hybrid in-person/remote work available but must work IN THE OFFICE on Saturdays!
Must have a car as position requires several drives/errands per week.
Great opportunity for someone from the hospitality (or another client-centric) industry to pivot into a professional office environment with a high-profile clientele. Training provided but must have a history of demonstrating initiative, positive attitude, professionalism, detail-orientation and problem-solving.
Provide multi-faceted coordination in support of company management, clients and sales team with an emphasis on “white glove” customer service. Coordinate client gifts and client events with thoughtfulness. Answer phones, greet prospects, check team email and respond accordingly . Support entire sales process from conducting research, identifying partners , preparing materials and ensuring contracts are complete and accurate. Take pride in maintaining a professional and efficiently-run office.
Identify opportunities to further strengthen team by recognizing birthdays, anniversaries, and other special occasions. Coordinate logistics for on-site and off-site team events, coming up with creative ideas whenever possible
Requirements include 1-2 years administrative and/or customer service experience with a professional or high-end clientele. Must have sound writing skills and be able to write reports, business correspondence, and procedure manuals. Must be able to do basic math including the calculation of commissions, percentages, square footage, etc. Must have experience in MS Office and/or Google Suite and a familiarity with word processing, spreadsheets and databases.
A hybrid in-person/remote work available but must work IN THE OFFICE on Saturdays! (Just making sure you saw that)
Bethesda, MD | $80K-$90K
Established but fast-growing company with employee-centric culture seeks competent EA for CEO/Founder. Provide executive level administrative support to the CEO, including reports, expenses, research, proposal support, calendar management, scheduling, travel coordination, to-do lists, meeting logistics, and personal assistance. Provide daily updates on the following day’s schedule and completed tasks. Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Serve as primary point of contact for internal and external constituencies on all matters pertaining to the CEO’s office.
Ideal candidate has 5+ years of relevant administrative experience, including calendar and travel coordination. Strong written/communication skills including proper English usage, spelling, grammar and punctuation required. Proficiency in MS Office and standard office equipment required along with proven ability to work independently, exercise good judgement and maintain strong organization and follow-through.
DC, NY, LA or Fully Remote | $70K-$75K
Newly-created role in entrepreneurial media firm that rewards initiative, collaboration and humility. Work in NYC, LA or DC office or opt for a fully-remote or hybrid setup. This is a fast-paced position to support company growth and requires attention to detail and thoughtfulness around the recruiting life cycle and candidate experience. Support hiring managers throughout posting, screening, interview and offer stages with an eye towards process improvement. Post positions, source candidates where applicable, communicate with candidates and hiring managers and ensure a positive candidate experience. Update all activity in Applicant Tracking System and draw insights from data wherever possible. Assist HR Manager with onboarding, employee relations, and various HR initiatives that support engagement, development, and performance management. 1 year of Recruiting/HR experience required, along with natural strengths in problem-solving, organization, communication, discretion and ambition.
(Contract to Hire), Northern Virginia | $26-$28/hour
Unique opportunity to learn recruiting from one of the area’s largest employers in the “apprenticeship” role. Candidates must have natural strengths in organization, communication, follow-through, and detail-orientation. Initial job centers around the candidate experience, scheduling interviews, initiating background checks and drug screens, generating offer letters, onboarding support and ad hoc projects as needed. Requirements include MS Office proficiency (Word, Outlook, Excel, and PowerPoint), solid professional references, and ability to multi-task in a fast-paced, ever-changing environment. Successful Recruiting Coordinators will be trained/mentored in best practices for sourcing, screening and interviewing candidates with the goal of moving into a full lifecycle recruiting role within 6-12 months.