Business Administration (BA) is a support and business team for multiple departments (8) that serve three UCSD Health hospitals. BA is structured with five work categories (Administration, Finance, Management, Development, Strategy) designed to drive structured performance across the division and support the pursuit of operational and organizational goals.

This position is designed to support a variety of programs and processes within CORE Services Business Administration and across all CORE Services departments (Emergency Management, Environmental Health & Safety, Environmental Services, Food & Nutrition Services, Facilities, Health Campus Development, Security) and all service lines within.

This position primarily serves an admin function and will perform a variety of duties, including, but not limited to general administrative duties, data collection & performance tracking, information & report preparation, meeting management & event coordination, and special projects.

This position will undertake specific process analysis work in the form a Green Belt project through UCSD Extension.

This position will also join collaborative projects with departments across the UCSD Health landscape, including Nursing, Finance, Supply Chain, Transformational Health, Information Services, Strategy, Communications, Campus, and others.

Successful candidates will exhibit strong communication skills across a variety of mediums and platforms, a desire and intuition for problem-solving, an interest in learning, and the ability to collaborate across various functions and UCSD Health departments to achieve organizational objectives

JOB RESPONSIBILITIES:

• Full suite of administrative support to the department Manager & Director (calendar & coordination, meeting management, proactively resolving calendar conflicts, event planning, travel support, department & division communications, etc), financial management support (budget report reviews, PO maintenance, non-labor submissions), labor resource management (timekeeping, productivity reviews, people planning, interview coordination), external department liaison (HR, IT/IS, Supply Chain, operational clinical leaders, etc), and general business support (fleet maintenance, supply logistics, space setup, etc).
• Manage, plan, and administer a range of administrative operations with intent to drive division-wide alignment and organization with established tools, structure, standards, and best practices.
• Operate a framework of programs to help staff, departments, and the division achieve its goals & objectives and support local operations, including long-term efforts to identify, assess, track, and implement efficiencies in operations (labor & non-labor); support a system-framework with a renewed and structured focus on quality, timeliness, and customer service; collaborate with administrative partners (Supply Chain, Finance, HR) for the benefit of all; and, provide analytic support across local operations.
• Perform surveys and studies for resources plans and divisional activities in accordance with organizational and divisional goals.
• Operational improvement project-based coordination and co-management with internal partners and external departments (THT, OEC, Finance, Campus, etc).
• Organizing, designing, and drafting organizational website content.
• Provide operational support and apply business concepts in the department and across the Facilities Division, including daily engagement, weekly reporting tools and escalation techniques, monthly scorecard reporting, performance reporting, and organizational collaboration support.

• Six (6) years of related experience, education/training, OR a Bachelor's degree in related area plus two (2) years of related experience/training.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other office software.
• Advanced critical thinking and problem-solving skills to manage highly complex information, assess problems, and develop effective solutions.
• Advanced organizational and project management skills.
• Ability to produce and deliver presentations to diverse audiences.
• Advanced interpersonal skills for effective collaboration with managers, professional and technical staff.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Attention to detail and accuracy in all work.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive approach to problem-solving and the ability to work independently as well as part of a team.

• Experience working in healthcare or construction.
• Experience working in a heavily matrixed organization.

• Employment is subject to a criminal background check and pre-employment physical.
• Must be able to work various hours and locations based on business needs.