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Proctor Trainee (Part Time, Temporary Hourly, Non-Benefited)
Central Oregon Community College in Bend, Oregon
Date Posted 07/19/2021
Admin-Other Administrative Positions
Employment Type Part Time
Application Deadline Open until filled
Job Summary/Purpose:
Primary Purpose:
Proctor exams in a computer-based and paper-and-pencil testing center for students,
staff and community members.

Terms of Employment:
  • This is a part-time (<.50 FTE) Temporary Hourly/Non-Benefited position
  • Requires flexible work schedule, which may include evenings and/or weekends as well as travel throughout the district when needed.
  • COCC employees must work and reside in the state of Oregon at the time their work is being performed.
  • The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work in the United States to be considered for this position.
  • Upon hire, must pass criminal and/or driving history; only information relevant to the position will be considered.

Essential Functions:
  • Responsible to provide test security, maintain confidentiality and accessibility when delivering
  • exams.
  • Maintain the security of instructor’s exams by confirming the identity of testing candidates, and
  • physically controlling access to tests.
  • Responsible for tracking candidates admitted to testing, in accordance with secure check-in
  • procedures, and monitor attendance continuously throughout the entire exam session.
  • Comply with all applicable legal requirements relating to the activities of contracted and ADA related
  • testing conducted by the area.
  • Perform other duties as assigned as they pertain to the overall objective of the position.

Knowledge, Skills and Abilities:
Individual must possess the listed knowledge, skills and abilities and be able to explain and demonstrate
that the individual can perform the essential functions of the job, with or without reasonable
accommodation, using some other combination of skills and abilities. The incumbent is expected to follow
College work rules and policies.
  • Ability to follow explicit directives of multiple test vendors.
  • Ability to secure and track high-stakes testing materials.
  • Ability to troubleshoot testing software from a varied and constantly changing mix of testing companies and outside colleges.
  • Able to work independently with minimal supervision within a “team environment.”
  • Ability to stay current with curriculum by engaging faculty and fellow test proctors with regard to testing procedures (e.g.; Blackboard, lockdown browsers, CLEP, Certiport, PearsonVUE, state of Oregon certifications,…)
  • Knowledge of and skills in Windows computer environment and MS Office, able to learn internal database systems
  • Knowledge and ability to troubleshoot software currently in use within Testing on an on-going reiterative basis.
  • Able to communicate effectively, both orally and in writing, using the English language with or without the use of an interpreter.
  • Knowledge of and ability to operate general office equipment (copier, fax machine, scanner, phones).
  • Ability to work cooperatively with, and contribute to, a diverse workplace.
  • Must be able to be flexible with work schedule and travel throughout College district as needed.

Physical Demands and Other Ergonomic Requirements:
Work is performed in an ordinary office, mostly sitting. While performing the duties of this position, the employee is required to function effectively indoors in an office environment engaged in work of primarily a sedentary nature with the ability to sit or stand at workstation for extended periods. The employee is regularly required to sit, use hands and fingers, handle or feel objects, tools or controls, reach with hands and arms and requires near visual acuity to write, read written materials and computer screens, and sufficient hearing and speech ability for ordinary telephonic conversations. Occasional lifting under 20 pounds may occur. Working hours are regular per the established work schedule. Computer screen is used more than 50 percent of the time. All individuals are required to be able to perform the essential functions with or without reasonable accommodation.

Equal Employment Opportunity (EEO) Statement
It is the policy of the Central Oregon Community College Board of Directors that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran status or any other protected classes under Federal and State statutes in any educational programs, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact the Equal Employment Officer, c/o COCC’s Human Resources office, 541.383.7216.

In support of COCC’s EEO statement, employees with bilingual fluency in English and Spanish is a plus, along with experience working in a diverse multicultural setting.

Minimum Qualifications:

  • High school diploma or equivalent
  • One year of professional level office work with technical acumen.
Special Necessary Qualifications:
  • Certified by the PearsonVUE Testing Program, or the ability to complete certification.

The college recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify under equivalency by responding to the supplemental question presented during the application process.

Preferred Qualifications:
  • Associate’s degree from a nationally accredited college or university
  • Experience working with computer-based high-stakes testing programs.
  • Prior Customer Service experience.

Special Instructions to Applicants:
THIS RECRUITMENT IS HIRING FOR AN ON-CALL TEMPORARY HOURLY NON-BENEFITED POSITION, TO ASSIST WITH SCHEDULING VACANCIES AND REPLACEMENT NEEDS. NOTE: You may be required to upload required documents indicated in this posting at the time you apply. Unofficial transcripts are acceptable at application. It is the responsibility of the applicant to upload all required documents, including transcript(s). If you have questions please contact Human Resources at 541-383-7216.
*Please mention academicjobs.net to employers when applying for this job*
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