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Specialist 3, Transfer Evaluation
Salt Lake Community College in Salt Lake City, Utah
Date Posted 06/08/2021
Admin-Other Administrative Positions
Salary $36,801.60 - $40,000.00 -  
Employment Type Full-time
Application Deadline Open until filled

Position Title

Specialist 3, Transfer Evaluation

Open Internally or Externally


If faculty, tenure track status

Not Applicable

Reports to (title)

Assistant Registrar 2, Transfer & Evaluation


Enrollment Management (Student Affairs)- 4J0

Requisition Number


Position Type

New position

Job Category




Starting Salary

$36,801.60 - $40,000.00

Job Open Date


Open Until Filled


Priority Review Date


Job Summary

Under minimal supervision, performs varied duties and assignments involving professional judgment. Evaluate and articulate incoming transfer credit, which includes clearing course and department prerequisite requirements. Coordinate transfer evaluation work-flow and delegate, as needed, to office specialists. Assist with maintenance of computerized database student information system. Develop working relationships with Academic Departments and advise students with questions about their transfer credit evaluations. Perform other enrollment service functions as needed. Responsible for answering/handling difficult situations that arise and make office decisions when Assistant Registrar and Lead Coordinator are not present.

Essential Responsibilities and Duties

Evaluate and articulate incoming transfer credit in an organized systemic method to ensure consistency and accuracy, which requires the following:
1) Reviewing and determining transfer articulation of college transcripts (in-state and out-of-state), standardized test credit which includes, but is not limited to, AP,
CLEP, foreign language exams and ACT
for credit.
2) Performing data entry transcript articulation in Banner.
3) Updating Banner transfer tables.
4) Working closely with academic departments regarding articulation of core (General Education), program, prerequisite and elective requirements.
5) Sending course descriptions, syllabus, etc. via campus mail or electronic formats primarily utilizing internet navigation.

Assist students, staff and faculty with questions and procedures regarding transfer of credit/articulation, prerequisite requirements, and the application of the transfer credit to fulfill graduation requirements.

Specialized projects:
1) Assign, organize and coordinate the completion of the
Interstate Passport transfer student report each semester in conjunction with the Associate Registrar. 2) Update
(Utah System of Higher Education) General Education coursework in Banner articulation tables. Ongoing – done as curriculum changes are made. Otherwise, completed annually.
3) Build and modify college codes, names and accreditation as changes, or new institutions, are listed on received transcripts. Identify and add OPEID code.
4) Serves as a liaison between the Transfer Evaluation Office and academic departments and specialty offices such as health science admissions. Functions vary and are completed as needed.
5) Responsible for answering/handling difficult situations that arise and make office decisions when Assistant Registrar is not present.
Train and delegate work-flow to office specialists; to include gathering and coordination of monthly statistics.
Other duties as assigned.

Preferred Qualifications

Transfer credit practice and procedures experience.
Experience in a college setting.
Banner user experience.

Minimum Qualifications

Associate of Science degree (or minimum of sixty (60) completed semester hours from a regionally accredited college or university).
Four (4) to six (6) years of direct, paid, full-time work experience.
Trade off 1:1 in experience/education requirement.

Knowledge, Skills & Abilities

Knowledge of:
Academic departments, program requirements for all SLCC degree, diploma, certificate and completion programs, prerequisite, core General Education requirements and transfer articulation.

College catalog navigation and graduation requirements including programs with selective Admissions.

Navigate Internet/Search functions.

MS Office Suite.

General enrollment service procedures and student’s rights and privacy regulations (FERPA); ability to maintain confidentiality of student’s records.

Educational tests for credit and placement interpretation (e.g. CLEP, IB, AP, ACT/SAT and Placement Testing)

Transfer credit practices and procedures (preferred).

Attends training and professional development as required.

Communicate effectively with students, staff and faculty, both written and verbally.
Maintain dialogue with Assistant Registrar regarding special circumstances and exceptions to maintain student record integrity.

Skills & Abilities:
Excellent customer service and problem solving skills.

Organize and prioritize tasks to ensure consistency and accuracy.

High attention to detail.

Work well under minimal supervision.

Work well under pressure.

Work with specialized student populations; including, but not limited to Selective Admission programs, Interstate Passport, New Century Scholarship, etc.

Work with optical imaging system.

Understand and use computerized student records; Banner, DegreeWorks and Etrieve user experience (preferred).

Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College.

Ability to work with all groups in a diverse academic, socioeconomic, cultural, and ethnic background of community college students, faculty, and staff, including those with disabilities.

Non-Essential Responsibilities and Duties

Voluntary participation in professional development, related committees and associations as appropriate.

Special Instructions

Full consideration will be given to applicants who apply on or before the priority review date indicated above.

More information about Salt Lake Community College benefits: http://i.slcc.edu/hr/benefits/benefitsinformation.aspx

Please indicate on your resume if your work experience is full time or part time.

Successful completion of a criminal background check may be required for this position.



SLCC Information

Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.

SLCC is a participating employer with Utah Retirement Systems (“URS”).

This position may require the successful completion of a criminal background check.

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