Human Resources Assistant (Part-Time)
Job Description
Full job description
Position Summary
The part-time Human Resources Assistant shall provide clerical support to the Human Resources department. The Human Resources Assistant will adhere to the policies as specified by the Alabama Community College System Board of Trustees, Federal and State regulations, and the Drake State Community & Technical College Faculty and Staff Handbook.
Salary: Appropriate placement on the Alabama Community College System Board of Trustees
Local Salary Schedule E3, Grade 04 (part-time, maximum of 19 hours per week)
Salary Range $19.11 - $27.52 (12 months, Non-Exempt)
Salary step placement is based on experience per Drake State's practice for awarding salary step credits.
Work Hours: 8:00 am - 5:30 pm Monday - Thursday and 8:00 am 12:00 pm Friday
Essential Duties and Responsibilities
ESSENTIAL JOB FUNCTIONS:
The part-time Human Resources Assistant shall perform the duties as specified in conformity with policies established by the Alabama Community College System Board of Trustees and the J. F. Drake State Community and Technical College Faculty and Staff handbook.
- Enter and maintain all employee data into Banner, E-Verify, and the Employer Self-Service System (RSA/TRS)
- Provide clerical support to the Human Resources department
- Receive and handle communications, including electronic communications, correspondence, and telephone calls from employees and the public
- Compose letters, memorandums, and other correspondence
- Schedule and arrange appointments, meetings, and travel plans as requested
- Maintain a comprehensive filing system of all employee records
- File and maintain documents of a confidential nature
- Serve on college committees as requested
- Assist in implementing strategies to ensure accuracy, quality, and effectiveness in data collection, evaluation, and dissemination
- Order and maintain supplies
- Coordinate advertisement processes for job vacancy announcements
- Adhere to Alabama Community College System (ACCS) policies and procedures
- Collaborate with the Payroll department to ensure synchronization of personnel and payroll information
- Verify and maintain I-9 forms and documentation
- Archive personnel records of former employees
- Attend seminars/workshops for professional growth and development
- Participate in professional organizations
- Prepare, maintain, and provide security and confidentiality of personnel files for employees according to SACSCOC and ACCS Board of Trustees criteria
- Monitor and maintain documentation for office budget
- Process internal hiring documents, prepare Letters of Appointment, and conduct orientation for new part-time employees
- Assist with the hiring and onboarding processes for all new employees as needed in the NEOED system
- Monitor and update Human Resources forms as needed
- Support and maintain Human Resources programs and events
- Provide support to the Executive Director of Fiscal Affairs and Administrative Services as needed
- Maintain calendars for assigned departmental administrative personnel
- Research and collect data to support the functions of the Business Office as requested
- Retain and submit documentation as requested to support accreditation efforts
- Perform other work-related responsibilities as assigned
Job description may be modified or altered at any time by management.
Qualifications
REQUIRED QUALIFICATIONS:
- High School Diploma and (1) one year of documented experience in Human Resources, or an Associate’s degree in a business-related field from a regionally accredited institution
- Proficient in Microsoft Office
- Excellent oral, auditory, and written communication skills
- Excellent organizational skills
- Ability to multi-task and handle stressful situations
- Attentive to details
- Ability to proofread work for accuracy
- Ability to establish and maintain effective working relationships with students, other employees, and the public
- Ability to maintain confidentiality of office information
DESIRED PROFILE:
Preference will be given to candidates who can demonstrate through their experiences and accomplishments:
- Understanding of and commitment to the philosophy and mission of a community and technical college
- Sensitivity and commitment to cultural diversity
- Ability to handle multiple tasks and various situations in a calm and professional manner
- Ability to work well under pressure and deadlines
- Commitment to teaching and learning, where recent high school graduates, adult students, and non-traditional students are involved
Application Procedures/Additional Information
Applicants must meet the minimum qualifications and must submit a complete application packet through the NEOED on-line application system to be considered. A complete application consists of the following:
- An on-line application
- Current resume
- Copy of college transcripts (Transcript must confirm applicant meets educational requirements.)
Application materials must provide documentation that the applicant meets all minimum qualifications.
Background Check Requirement
In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.
IMPORTANT INFORMATION
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the open period of this announcement will be considered. Applicants must travel at their own expense. Finalists will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Drake State Community and Technical College from the institution(s) granting the credits.
All applicants must have an on-line and completed application packet by the deadline date. All applications received will be screened and interviews scheduled by appointment only. All applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. Applicants must demonstrate written proficiency in English as part of the on-campus interview process. Drake State Community and Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.
Drake State Community and Technical College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Drake State will make reasonable accommodations for qualified disabled applicants or employees. Drake State reserves the right to withdraw this job announcement at any time prior to awarding. Drake State compiles information about safety and security and publishes an annual report. This report can be found on the website by accessing the crime and safety report link. The link can be found on the Drake State home page the “About Drake State” tab and then selecting the “Campus Security Report” link. A copy can also be obtained by contacting the Director of Operations at 256-551-5210.
The College reserves the right to fill the position within (120) days of the job announcement stated closing date or to not fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.
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