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Office Administrator - College of Business (2 openings)
Florida State University in Tallahassee, Florida
Date Posted 05/18/2021
Admin-Business And Financial Management
Employment Type Fulltime
Application Deadline Open until filled

The College of Business is currently seeking to fill two Office Administrator positions in the Department of Risk Management Insurance, Real Estate & Legal Studies, as well as in the Department of Finance.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.


  • Serves as the initial contact and ambassador of the department for students and visitors. Responsible for coordinating office responsibilities including but not limited to: implementing departmental policies and procedures, making recommendations to help make the department run more efficiently, supervise OPS and FWS staff, fulfill recurring administrative tasks within the department, along with sub-departments, specialized centers and institutes within the department.
  • Works in conjunction with the department chair on academic tasks including Drop/Add, class rosters, grade rosters, faculty evaluations, CSM and room scheduling, faculty teaching schedules, FACET, course rosters, textbook compliance, enrollment counts, and curriculum maintenance.
  • Acts as a liaison between departmental faculty and Faculty Development, to facilitate the Promotion and Tenure process, provide counseling and guidance to faculty undergoing and preparing for Promotion and Tenure.
  • Coordinate activities of annual Insurance Days student placement program; Maintain alumni database, job board, student resumes on dept website and coordinate website updates.
  • Other responsibilities as assigned by dept Chair or as routinely arise in the academic department. Troubleshoot problems; coordinate with copy center for timely production of exams and academic materials; assist with activities of the Centers housed under dept umbrella as needed.
  • With the guidance of the chairperson oversees the financial administration of the department to include maintenance and reconciliation of E&G funds, Foundation accounts, sub-department accounts, Research Foundation accounts, travel and Tcards. Directs annual faculty recruitment travel including but not limited to scheduling, booking travel, coordinating payment/reimbursements, and preparing the on-campus interview agendas.


  • High school diploma/equivalency and four years of experience or a high school diploma or equivalent and four years of experience (Note: or a combination of post-high school education and experience equal to four years.)
  • Experience communicating effectively verbally and in writing.
  • Experience establishing and maintaining effective working relationships.
  • Experience gathering, interpreting, reporting, and/or editing information.
  • Experience prioritizing, organizing and performing multiple work assignments simultaneously.
  • Experience with Microsoft Word, Excel, and Outlook or equivalent software.
  • Ability to meet project deadlines.
  • Ability to perform accurately in a detail oriented environment.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Pay Plan

This is an USPS (University Support Personnel System) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, click here or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

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