Position TitleAssistant Director 3, Sponsored Projects
Open Internally or ExternallyExternal
If faculty, tenure track statusNot Applicable
Reports to (title)Manager
DepartmentOffice of Sponsored Projects
Starting SalaryBased on qualifications
Job Open Date04/23/2021
Open Until FilledYes
Priority Review Date06/01/2021
The Office of Sponsored Projects (OSP) is seeking an Assistant Director to direct daily operations. OSP manages a centralized grant administration office for publicly funded pre and post award activities at Salt Lake Community College. OSP’s portfolio includes a wide variety of projects and public funding sources. OSP offers a large variety of services including proposal development leadership and assistance, submission, award negotiation and acceptance, contract development, subrecipient monitoring assistance, project management support, modification development and submission, and close-out governance. OSP also develops and supports robust grant administration infrastructure to ensure a progressive research culture and compliance with federal and state laws and regulations applicable to sponsored projects.
Salt Lake Community College is Utah’s largest college with the most diverse student body. It serves more than 60,000 students on 10 campuses and with online classes. All ages. Many interests. Flexible scheduling. This position will participate in building a robust and supportive environment for the scholarly, capacity building, and support service endeavors of faculty, staff, and students.
The Assistant Director (AD) will report to the Executive Director and support the daily project lifecycle activities of OSP, serving a wide variety of academic and non-academic units at SLCC. The AD will provide operational oversight to OSP, directing, mentoring, supporting, and training of OSP grant officers. The AD will develop and maintain strong relationships with individuals outside of OSP to facilitate and support sponsored project activity across the college, and align operations to OSP and college goals. The AD will work with all OSP team members to increase the College grant portfolio, improve visibility of OSP, and encourage a culture of strategic grant-seeking and effective grant management.
OSP is a deadline driven department. The AD must be able to provide consistent, reliable support for department deadlines.
Essential Responsibilities and Duties
Direct the daily operational activities of the department, specifically the day-to-day management of OSP’s portfolio and grant lifecycle work. Support the needs of OSP grant officers; this includes daily management and training, back-up support during absences and peaks in work volume, supporting junior level positions with their work, and, as needed, hiring and training new grant officers. This position will ensure that all project portfolio activities are completed accurately and in a timely and inclusive manner. This includes providing expert advice and direction on how work will be accomplished. This position will communicate regularly with the Executive Director on portfolio activities.
Build relationships with key internal partners and assist the Executive Director, as requested, in navigating external relationships. This position will identify and facilitate relationships and represent OSP, the Executive Director and the college in an articulate, inclusive and equitable way.
Lead or assist in the development and implementation of infrastructure for the effective and efficient delivery of OSP services. Current infrastructure includes standard operating procedures, training resources, sponsored projects policy, electronic grant administration database with user and administrative guides, reports, templates, the Research and Grant Development Program, and other items to support OSP operations. This includes helping team members develop and implement infrastructure. This also includes being informed on industry best practices and current events/regulations, and advising the Executive Director on new infrastructure or changes to existing infrastructure.
Represent OSP on college committees or to college groups; represent the Director through delegated authority to sign/submit proposals or accept/reject awards on behalf of the College.
Collaborate with other OSP team members and others to bring about OSP goals. This includes working with the Executive Director and other OSP positions to coordinate operations, such as but not limited to supporting and attending OSP team meetings and advising on the OSP budget: Attending division and college functions; communicating regularly with college partners; and other related activities.
Other duties as assigned.
Master’s Degree in a related field; MPA highly preferred.
Seven years direct, full-time, paid work experience in grant administration with a wide variety of federal sponsors
Higher education experience
Project management experience
Bachelor’s Degree in business, accounting, communication or a related field
Five (5) to seven (7) years of direct, full-time, grant administration experience, including both pre and post award and five (5) to seven (7) years of progressive management experience, including supervision of multiple staff (can be concurrent with previous).
Experience leading the development and writing of large collaborative projects that span multiple departments or involve external partners
Experience managing a office or department
Knowledge, Skills & Abilities
Working knowledge of federal grant regulations and systems, such as 2 CFR 200 and grants.gov
Exceptional ability to train, mentor and supervise staff
Strong management and leadership abilities as demonstrated by goal achievement using sound business practices, innovative thinking, and emotional intelligence
Working knowledge of public grant practices and regulations, both pre and post award
Ability to champion change and lead new initiatives
Ability to think systematically from both an administrator and a front-line perspective
Demonstrated competencies in Microsoft Office and Adobe Acrobat; ability to learn new technologies quickly
Exceptional written and verbal communication skills, including agility communicating with different levels within the college.
Must be a creative, optimistic, and collaborative team player with the ability to interact with a diverse team and a proven history of accepting and giving constructive feedback.
Must demonstrate an exceptionally strong attention to detail
Must be able to accommodate and meet multiple, ongoing deadlines in a fast-paced, detail-oriented environment
Ability to develop and effectively implement procedures and processes
Ability to think strategically and critically
Ability to demonstrate empathy
Ability to create and support inclusive and equitable work practices while encouraging diverse perspectives
Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College.
Ability to work with all groups in a diverse academic, socioeconomic, cultural and ethnic background of community college students, faculty and staff, including those with disabilities.
• Full consideration will be given to applicants who apply on or before the priority review date indicated above.
• More information about Salt Lake Community College benefits: http://i.slcc.edu/hr/docs/benefits/benefits-summary-current.pdf
Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.
SLCC is a participating employer with Utah Retirement Systems (“URS”).
This position may require the successful completion of a criminal background check.