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Director, Office of Postdoctoral Affairs - Office of the Vice Chancellor for Research - 51815
University of Washington in Seattle, Washington
 
 
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Date Posted 04/30/2021
Category
Executive-President and Chancellor
Employment Type FullTime
Application Deadline Open until filled
 
 
 
 
 

Job Type/Schedule

This position is full-time and works approximately 40 hours per week.  



Department Name/Job Location

This position is in the Office of the Vice Chancellor for Research.  This position is for the Medical School Campus.



Essential Functions

POSITION SUMMARY:

The Director, Postdoctoral Affairs will oversees all administrative aspects of postdoctoral community affairs, including: representing postdoc policy issues with all levels of faculty and administration; independently developing and overseeing publications, programs and events; supporting diversity, equity and inclusion initiatives; providing coordination and guidance to faculty on postdoc recruitment activities/events; managing the postdoctoral affairs electronic data; communicating information about positions, housing, and career opportunities; as well as serving as an advocate for postdoc issues with faculty and administration leadership. The Director reports to the Vice Chancellor for Research and will have supervisory responsibility for a program manager, administrative assistant, plus approximately 20 postdoc volunteers.

PRIMARY DUTIES AND RESPONSIBILITIES:

  • Serves as an advocate for postdoctoral community of 700-800 across the university; liaison with faculty and administration regarding postdoctoral concerns and issues. 
  • In coordination with university administration, faculty and postdocs, drafts, implements and communicates postdoc policies. 
  • Serves as a member of several university committees, workgroups and advisory boards to represent the voice of postdocs.
  • Attends local, regional and national meetings on postdoctoral affairs (NPA, AAMC, NIH) as a representative of Washington University to investigate potential opportunities and gain exposure to emerging trends pertaining to the needs of the postdoctoral community.
  • Develops workshops and curriculum, in collaboration with the Career Center, the Graduate School, University College and the Office of Faculty Affairs, to prepare postdocs for a broad range of careers.
  • Plans and coordinates social events to connect the postdoctoral community and enhance their experience.
  • Develops informational publications, brochures and website content for use by the postdoc community.
  • Collaborates with Human Resources, academic departments and schools to ensure postdoctoral appointments are in accordance with the Postdoctoral Policy and the policy is communicated to all postdocs, mentors and administrators.
  • In coordination with Human Resources, develops offers and annual evaluation letters for postdocs to ensure compliance with University and Federal policies.
  • Develops and manages a budget for the Office of Postdoctoral Affairs.
  • Manages some internal postdoctoral fellowships.
  • In coordination with Human Resources and other relevant stakeholders, develop and maintain a database of postdoc outcomes. Uses Workday system to run reports on postdoc appointments.
  • Other duties as assigned.


  • Required Qualifications

    Ph.D. degree strongly preferred, with a minimum of three years of experience in administration, project management, or research.



    Preferred Qualifications

    • Academic administrative experience highly desirable.
    • Strong interpersonal, creative problem solving and persuasive communication skills.
    • Ability to determine priorities and manage multiple tasks efficiently.
    • Capacity to manage website and database development projects.
    • Persistent in following through on long range projects/initiatives.
    • Able to work independently.
    • Adept at collaborating with cross functional teams; prowess to balance conflicting priorities and agendas.
    • Willing to roll up sleeves and be hands on in the details to get things done.
    • Prior involvement with the National Postdoctoral Association or local postdoctoral society; familiar with national postdoc issues and emerging trends.


    Salary Range

    Compensation will be commensurate with experience. Relocation assistance provided.



    Pre-Employment Screening

    All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.



    Benefits

    This position is eligible for full-time benefits.  Please click the following link to view a summary of benefits:  https://wustl.box.com/s/8wkhs25yssf0775x9d6nd6vqa7obpth7 .



    EOE Statement

    Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.


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