The Grants Compliance Specialist is responsible for providing analysis, post award services, and oversight to ensure compliance with OMB Uniform Guidance and grant specific requirements; serve as a resource for staff of grant funded programs for fiscal and programmatic compliance matters. Provides technical assistance and support of grant-funded programs, facilitates grant post-award process and monitors post-award grant compliance. Disseminates information related to awards and contract fulfillment activities and supports reporting activities
Specific Duties and Responsibilities
Facilitates awarded grant administration activities and ensures timelines are met. Disseminates relevant information to RCBC staff, faculty, and administrators.
- Interprets and ensures compliance with agency rules, regulations, guidelines, etc. Assists principal investigator/program director in award compliance.
- Assists with grant orientation for new principal investigators/project directors and deans on policies, forms, and procedures required for sponsored projects.
- Assists with the preparation of funding agency reports, in conjunction with the principal investigator/program director and Grants Accounting.
- Acts as a Grants Department liaison for awarded grants to community organizations, government agencies, funding agencies, and RCBC teams.
- Reviews and prepares information and reports for internal and external stakeholders. Edits and organizes grant documents written by other staff and faculty. Researches related information and data.
- Develops data collection systems.
- Establishes calendar of reporting and closeout reminders for sponsored programs, reminds principal investigators/project directors of reporting deadlines.
- Acts as the compliance point of contact for all assigned projects and provides training, develops training materials, guidance and advice to program staff on compliance issues and questions.
- Participates in audits and preparation for audits.
- Informs principal investigators/project directors of any compliance issues regarding grantor agency regulations, and disallowances with their program. Assists in correcting discrepancies and monitors corrective actions.
- Works as a team with other Grants Department staff in performing grants office activities and assists the college with maintaining external funding.
- Assists with non-competing continuation applications.
- Vets all issues outside of standard operating procedures with Grants Accounting and the Grants Director.
- Performs document closeout of awarded projects.
- Maintains necessary records, files, reports, databases, and resource materials pertinent to Grants Office activities.
- Performs other duties, as assigned.
OVERALL PURPOSE & RESPONSIBILITY:
The primary and most important overall responsibility of all employees is to provide service in a pleasant, helpful, and effective manner to all prospective RCBC students and to all members of the college community.
Bachelor’s Degree required.
Applicable experience in nonprofit governance, administration, grants management and Compliance
- Minimum of 3 years progressive experience in federal grant management, compliance and monitoring including procurement and monitoring, preferably in an academic or public sector setting
- Great research, data management, and statistical analysis skills
- Excellent written, organizational and communication skills
- Broad base of relevant technical knowledge and skills related to accounting and financial management and procurement systems
- Ability to use computers, spreadsheets, database and presentation software
- Highly motivated, results-driven, innovative, and open to new ideas and/or projects
- Ability to work under pressure while adhering to deadlines
- Self-starter who can work independently, as well as part of a team, with minimal supervision
- Ability to prioritize projects and tasks
- Microsoft Office applications, proficiency in Excel and Word
- Project management best practices
Accepts responsibility for the timely preparation of student outcomes assessment efforts of the faculty in planning, collecting data, and reporting dates as they relate to course outcomes, program outcomes, general education outcomes, and developmental program outcomes. Actively participates in setting annual division goals and objectives, completing OIR reporting forms, collecting data, analyzing data, and preparing a report using guidelines established by OIR.