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Administrative Assistant II, Business Development Resources
Salt Lake Community College in Salt Lake City, Utah
 
 
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Date Posted 04/20/2021
Category
Admin-Secretary and Administrative Assistants
Salary $36,080 – $37,000 -  
Employment Type Full-time
Application Deadline Open until filled
 
 
 
 
 

Position Title

Administrative Assistant II, Business Development Resources

Open Internally or Externally

External

If faculty, tenure track status

Not Applicable

Reports to (title)

Executive Director, Business Development Resources

Department

Business Development Resources-2M0

Requisition Number

20181

Position Type

Replacement

Job Category

Staff

FT/PT

Full-time

Starting Salary

$36,080 – $37,000

Job Open Date

04/20/2021

Open Until Filled

Yes

Priority Review Date

04/28/2021

Job Summary

Under minimal supervision, provide administrative support to the Executive Director and department. Work and communicate with all levels of college administration, faculty and staff. Assist department managers with data analytics and collection. Assist with social media marketing. Greet, field and direct prospective clients. Disseminate general information and interact skillfully with the general public, college personnel, and external business and industry representatives to initiate and coordinate business from the office of the Executive Director. Appropriately handle confidential information, communicate effectively, use tact in dealing with people from a variety of backgrounds and be able to manage multiple projects and work effectively under pressure. Manage general affairs of the Executive Director’s office including; support of department personnel, process and approve requisitions, order supplies, process forms, assist with payroll and budgetary items using SLCC systems. Compile, compose, edit and disseminate quality, finished memoranda, business correspondence, reports; manage calendar, schedule meetings, make travel arrangements; perform research and analysis functions; organize related events and meetings involving internal and external partners; support oversight and reconciliation of monthly budgets, P-card allocations, and support as referenced above for Goldman Sachs 10,000 Small Businesses and Refugee Non-profit Management and Leadership Training.

Essential Responsibilities and Duties

Manage general affairs of the Executive Director, and Mill staff. Handle and work with confidential information. Analyze office systems and implement new procedures. Assist with division data collection and reports. Work on projects individually or as part of a team. Coordinate and disseminate interoffice and interdepartmental communications.
Perform secretarial/clerical functions including word processing, xcel and office equipment to compile, write and edit quality finished correspondence, reports, memos, etc., using software systems, CRM, and other software. Stay current on college systems and communicate and train as needed. Schedule appointments, meetings, make travel arrangements, create calendars, answer telephones, screen calls, take messages, and maintain office functions. Perform research and analysis functions. Prepare and write reports. Process and track fiscal and budgetary documents. Process departmental requisitions, budget transfers, order supplies, requests for checks, VISA statements and monthly and annual expenses. Work and coordinate with college business office. Correspond with accounting and personnel in the Associate Provost’s office.
Coordinate marketing and social media with marketing manager. Manage media posts and track media metrics. Maintain files and assist in academic processes relating to the Associate Provost’s office. Assist with scheduling interviews and personnel hiring paperwork.
Disseminate general information and provide customer service to clients, students and employees. Interface with partner organizations, other educational institutions, and business and industry contacts in matters affecting the division and college. Answer questions, assist with complaints or refer to appropriate area. Participate on Division and College committees.
Other duties as assigned.

Preferred Qualifications

Bachelor’s degree
Some experience with digital marketing. Experience working as an admin. assistant or program coordinator.

Minimum Qualifications

Associate’s degree or two (2) years of post high school education (60 credit hours) from an accredited institution.

4+ years of related paid full-time work experience.

Substitutions for experience/education are permissible on a 1:1 basis.

Part-time experience will be prorated.

Knowledge, Skills & Abilities

Excellent knowledge of business English, math, writing, spelling punctuation, vocabulary, and some social media platforms

Good written and verbal communication Ability to proactively solve potential problems.

Excellent public relations and people skills

Excellent interpersonal skills

Excellent organizational skills and the ability to multi-task

Proficient in computer software including Microsoft Word, Excel, and PowerPoint

Knowledge of understanding of general office procedures and methods

Knowledge of division and college policies, procedures and operations

Understand and maintain confidentiality at all levels pertaining to clients, programs and
personnel

Ability to learn new software programs

Ability to assist in the preparation of budgets, budget reports, payroll and personnel documents

Relate and communicate well with a variety of people, inside and outside of the College

Accounting and budget knowledge background preferred including experience with SLCC Banner system

Excellent follow through from
written and oral instructions

Perform clerical tasks effectively under stress

Compose and write reports, letters, memos, take minutes

Excellent typing skills required

Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College.

Ability to work with all groups in a diverse academic, socioeconomic, cultural and ethnic background of community college students, faculty and staff, including those with disabilities.

Special Instructions

More information about Salt Lake Community College benefits: http://i.slcc.edu/hr/benefits/benefitsinformation.aspx
Full consideration will be given to applicants who apply on or before the priority review date indicated above.

FLSA

Non-Exempt

SLCC Information

Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.

SLCC is a participating employer with Utah Retirement Systems (“URS”).

This position may require the successful completion of a criminal background check.

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