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Administrative Assistant
Chattahoochee Valley Community College in Phenix City, Alabama
Date Posted 04/20/2021
Admin-Other Administrative Positions
Employment Type Fulltime
Application Deadline Open until filled

NOTE: CHATTAHOOCHEE VALLEY COMMUNITY COLLEGE OBSERVES EASTERN TIME. ALL TIMES SHOWN ARE IN EASTERN TIME.Under the general direction of the Dean of Financial Services this position provides administrative assistance the Dean of Financial Services and the Business Office Manager.This is a role that includes clerical duties and someone with excellent customer service skills who will interact with others courteously, respect confidentiality, and accurately handle multiple tasks under pressure.Salary: Appropriate placement on Salary Schedule E2 03: $40,973 - $55,830Applicants must meet the minimum qualifications and must submit a complete application packet through the online application system by the deadline date in order to be considered. It is the sole responsibility of the applicant to ensure his or her application packet is complete. Incomplete application packets will eliminate the possibility of an interview.A complete application packet consists of the following: • Online employment application• Cover letter• Current résumé• One page person Statement of Philosophy regarding the mission of the community college• Copies of college transcriptsCompletion of all sections of the online application is required. Application materials, including transcripts, must provide documentation that the applicant meets all minimum qualifications. Degrees must be posted on transcripts.Unofficial transcripts are acceptable for application; however, official transcripts will be required by the College prior to extension of an employment agreement to the successful candidate. Once submitted, all application materials become the property of the College. Requests for copies of application materials, including transcripts, will be denied.Anticipated Start Date: As soon as possible


  • Associate degree, or the equivalent (60 semester hours), from a regionally accredited institution• Two (2) years of full-time directly related experience• Ability to demonstrate computer and/or other skills during screening• High degree of workplace professionalism in both appearance and demeanor, with excellent customer service skills• Ability to work independently and maintain confidentiality• Strong interpersonal skills and work ethic• Effective oral and written communication skills; proficiency in the English language• Proficient use of the Microsoft Office suite including Word, Excel, PowerPoint, and/or Outlook

The duties and responsibilities of this position include, but may not be limited to, the following: 1. Maintain regular and predictable attendance.2. Perform advanced clerical/secretarial work.3. Assist and cross train clerks on front line with handling of student tuition payments, entering fines/penalties, collection of receivables, and any other daily cashiering functions.4. Ensure all monies due to the College are collected and documented in accordance with approved policies.5. Prepare timely bank deposits and automated accounting through the College's cash receipts software program.6. Account for and maintain accurate and complete cash receipt and receivables reports to support general ledger posting and to meet audit compliance.7. Each semester timely prepare, verify, and coordinate accurate business office registration processing.8. Vendor code setup and maintenance, reviews purchase requisitions and distributes purchase orders.9. Answer telephone and provide business office communication and assistance.10. Provide back-up support to College mail/workroom personnel.11. Serve on institutional committees as assigned.12. Maintain appropriate work hours as outlined in the State and College policies.13. Adhere to all policies and procedures set forth by the College.14. Perform other duties as assigned.

All correspondence with applicants regarding this search process will be sent via e-mail.Applicants must meet the minimum qualifications indicated on this vacancy announcement and must submit a complete application packet via the online process by the deadline date in order to be considered. PLEASE DO NOT UPLOAD PHOTOS.The online application link is found on the employment page of the College's website athttp://www.cv.edu/human-resources/ and at https://www.schooljobs.com/careers/cv.edu.Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered.The College will not incur the cost of applicants' interview expenses. Applicants desiring reasonable accommodations for the interview are encouraged to request such accommodations when contacted for an interview appointment.Verification of employment letters will be required after an offer of employment has been made. Employment verification letters should, at a minimum, include the work experience indicated on the application.The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.All male applicants between the ages of 18-26 must provide proof of Selective Service Registration.In accordance with Alabama Community College System policy and guidelines, the applicant selected for employment will be required to sign a consent form and to submit payment for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check. In the event a conviction for a felony or any crime involving moral turpitude is found, the procedures established for the Board of Trustees policy concerning criminal background checks will be followed.Chattahoochee Valley Community College (CVCC) is an active participant in the Employment Eligibility Verification Program (E-verify) which electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security. Applicants hired by CVCC will be subject to the E-Verify process pursuant to Act No. 2011-535.CVCC is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. CVCC will make reasonable accommodations for qualified disabled applicants or employees. CVCC reserves the right to withdraw this job announcement at any time prior to the awarding.

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