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Postdoc Research Associate- Physics
Iowa State University in Ames, Iowa
 
 
Apply
 
Date Posted 04/20/2021
Category
Admin-Laboratory and Research
Employment Type PartTime
Application Deadline Open until filled
 
 
 
 
 

Position Information:


Position Title:
Secretary II - Part Time


Job Group:
Merit


Required Minimum Qualifications:
• Any combination of related clerical office experience, related undergraduate education and/or post high school clerical training that is the equivalent to two years of full-time employment and includes the use of word processing.


Preferred Qualifications:
  Experience working with undergrad student programs
  Experience which demonstrates customer service skills
  Experience that demonstrates strong computer skills and MS Office proficiency
  Experience that demonstrates basic web-authoring skills
  Experience working with donors and/or alumni relations


Job Description:

The Department of Mathematics in the College of Liberal Arts and Sciences at Iowa State University is seeking a Secretary II to provide undergraduate academic support to students, faculty, and staff in the department.

Primary responsibilities of the Secretary II include coordinating undergraduate course offerings, student evaluations, website and listserve management, textbook orders, generating reports, room scheduling, management of records and archives, and oversight of undergraduate student employment in the department.  Other duties may include office management of phone, key, and access cards, ordering and maintaining office supplies, and equipment and space inventory as well as assisting with the planning of department undergraduate events.

The successful candidate must demonstrate the ability to work independently with minimal supervision, be self-motivated, and able to work successfully in a team environment. The position requires extensive interaction with undergraduate college students and university personnel. The candidate should be able to communicate clearly and effectively with others utilizing excellent written, oral, and interpersonal communication skills.

This position will be part time working 25 hours per week. This position is eligible for Iowa State benefits.

Characteristic Duties and Responsibilities

• Reviews inquiries, provides information, and otherwise represents assigned and related work areas referring inquiries to appropriate persons as required.

• Initiates and processes standard forms and documents such as personnel action forms, purchase orders, vouchers, and invoices.

• Maintains and updates records on personnel, budgetary and purchasing transactions, and verifies and reconciles departmental statements.

• Tracks and monitors expenditures, notifying management of status and/or concerns.

• Composes correspondence in response to routine inquiries within established guidelines.

• Assigns, coordinates, and reviews the work of other secretarial/clerical personnel for conformance to established guidelines.

• Integrates information and may run routine queries to generate or produce reports.

• Organizes activities and/or events for department such as scheduling room, ordering food, sending invitations, preparing agenda, etc. according to predetermined guidelines or standards.

Knowledge, Skills, and Abilities

• Knowledge of office routines and functions sufficient to refer visitors and telephone calls and to route correspondence by name and functional area.

• Knowledge of institutional and unit policies, processes and forms.

• Knowledge of proper format, grammar, spelling, punctuation, and capitalization.

• Skill in utilizing computer software and online systems.

• Skill in operating office equipment.

• Ability to communicate effectively with staff, students, and the public.

• Ability to follow oral and written instructions and apply institutional and policies accurately.

• Ability to collect data, keep records, and prepare reports.

• Ability to exercise functional supervision over employees.

• Ability to organize and prioritize multiple tasks.

tions and apply institutional and policies accurately.

• Ability to collect data, keep records, and prepare reports.

• Ability to exercise functional supervision over employees.

• Ability to organize and prioritize multiple tasks.


Appointment Type:
Regular


Number of Months Employed Per Year:
12 Month Work Period


Time Type:
Part time


Pay Grade:
08


Application Instructions:

Apply for this position by clicking on “Apply” and completing the Merit Employment Application. Please be prepared to enter details about your education and work history. If you have questions regarding the application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.


Original Posting Date:
April 12, 2021


Posting Close Date:
April 20, 2021


Job Requisition Number:
R4643



Position Information:


Position Title:
Secretary II - Part Time


Job Group:
Merit


Required Minimum Qualifications:
• Any combination of related clerical office experience, related undergraduate education and/or post high school clerical training that is the equivalent to two years of full-time employment and includes the use of word processing.


Preferred Qualifications:
  Experience working with undergrad student programs
  Experience which demonstrates customer service skills
  Experience that demonstrates strong computer skills and MS Office proficiency
  Experience that demonstrates basic web-authoring skills
  Experience working with donors and/or alumni relations


Job Description:

The Department of Mathematics in the College of Liberal Arts and Sciences at Iowa State University is seeking a Secretary II to provide undergraduate academic support to students, faculty, and staff in the department.

Primary responsibilities of the Secretary II include coordinating undergraduate course offerings, student evaluations, website and listserve management, textbook orders, generating reports, room scheduling, management of records and archives, and oversight of undergraduate student employment in the department.  Other duties may include office management of phone, key, and access cards, ordering and maintaining office supplies, and equipment and space inventory as well as assisting with the planning of department undergraduate events.

The successful candidate must demonstrate the ability to work independently with minimal supervision, be self-motivated, and able to work successfully in a team environment. The position requires extensive interaction with undergraduate college students and university personnel. The candidate should be able to communicate clearly and effectively with others utilizing excellent written, oral, and interpersonal communication skills.

This position will be part time working 25 hours per week. This position is eligible for Iowa State benefits.

Characteristic Duties and Responsibilities

• Reviews inquiries, provides information, and otherwise represents assigned and related work areas referring inquiries to appropriate persons as required.

• Initiates and processes standard forms and documents such as personnel action forms, purchase orders, vouchers, and invoices.

• Maintains and updates records on personnel, budgetary and purchasing transactions, and verifies and reconciles departmental statements.

• Tracks and monitors expenditures, notifying management of status and/or concerns.

• Composes correspondence in response to routine inquiries within established guidelines.

• Assigns, coordinates, and reviews the work of other secretarial/clerical personnel for conformance to established guidelines.

• Integrates information and may run routine queries to generate or produce reports.

• Organizes activities and/or events for department such as scheduling room, ordering food, sending invitations, preparing agenda, etc. according to predetermined guidelines or standards.

Knowledge, Skills, and Abilities

• Knowledge of office routines and functions sufficient to refer visitors and telephone calls and to route correspondence by name and functional area.

• Knowledge of institutional and unit policies, processes and forms.

• Knowledge of proper format, grammar, spelling, punctuation, and capitalization.

• Skill in utilizing computer software and online systems.

• Skill in operating office equipment.

• Ability to communicate effectively with staff, students, and the public.

• Ability to follow oral and written instructions and apply institutional and policies accurately.

• Ability to collect data, keep records, and prepare reports.

• Ability to exercise functional supervision over employees.

• Ability to organize and prioritize multiple tasks.

tions and apply institutional and policies accurately.

• Ability to collect data, keep records, and prepare reports.

• Ability to exercise functional supervision over employees.

• Ability to organize and prioritize multiple tasks.


Appointment Type:
Regular


Number of Months Employed Per Year:
12 Month Work Period


Time Type:
Part time


Pay Grade:
08


Application Instructions:

Apply for this position by clicking on “Apply” and completing the Merit Employment Application. Please be prepared to enter details about your education and work history. If you have questions regarding the application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.


Original Posting Date:
April 12, 2021


Posting Close Date:
April 20, 2021


Job Requisition Number:
R4643


Apply
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