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Administrative Assistant I, Entrepreneurship Center (PT)
Southeast Community College in Lincoln, Nebraska
 
 
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Date Posted 04/16/2021
Category
Admin-Other Administrative Positions
Employment Type Part Time
Application Deadline Open until filled
 
 
 
 
 

The Administrative Assistant I provides support for the Entrepreneurship Director and Assistant Director. This may include the operation of computer, printer/scanner/copy machine, and telephone system. Prepares correspondence, reports, purchase orders, prepares and maintains Focus Suite tenant files, prepares rent invoices, prepares email newsletters and maintains supplies. Responds to inquiries regarding entrepreneurship services from students, college staff, tenants and the general public. Receives visitors and directs them to appropriate locations. This is as part time position scheduled 28 hours per week.

Minimum Qualifications

1. High School graduate or GED.
2. Minimum of two (2) years office/clerical experience or one (1) year office experience plus one (1) year of related training.

Desired Qualifications

1. AAS degree in post-secondary secretarial/office education program.
2. Experience in maintaining organization, expediency, quality control and work flow for assigned duties.
3.Ability to be resourceful and creative in assigned duties.
4. Able to provide support for all individual working in correspondence with the Entrepreneurship Center.
5. Ability to develop Entrepreneurship publications and to work in the partnership with the public information office.

Salary

$15.12/hr

Open Date
04/15/2021
Close Date
04/29/2021
Open Until Filled
No
Special Instructions to Applicants

Normal work hours for this exempt position are scheduled between 7:30 a.m. and 10:00 p.m., Monday through Friday, requiring a maximum of a 28-hour workweek. Special projects and assignments and periodic increases in workload may require evening and weekend work on an infrequent basis. This is a part-time regular position based on a 260-day work calendar.

ESSENTIAL FUNCTIONS
Software Duties: Proficient in Microsoft Word and Excel; and quickly learn PowerPoint and other software like Adobe, SalesForce CRM and Asana as well as other computer software as needed.
Reception Duties: Operate telephone equipment and direct incoming phone calls to appropriate persons. Supply general information to callers and distribute messages appropriately, and greet and direct those needing assistance.

Prepare and Maintain Records and Reports: Prepares and maintains electronic filing system, purchase orders, budgetary forms, work orders, employee expense reports, leave requests, statistical records, claims for reimbursement, assists with grant proposals, input Focus Suite tenant information into SalesForce CRM, and prepares records relative to Entrepreneurship. Maintain room scheduling records, confidential files and other information and records unique to Entrepreneurship. Responsible for monitoring Entrepreneurship Center brochures, flyers, and other printing needs for various department areas. Initiates printing/copying orders to insure adequate inventory of printed materials. Other duties as assigned.

Operates Office Machines: Personal computer, printer/scanner/copying machine, and telephone/answering system.

Communication and Correspondence: Communicates daily, both verbally and in writing, with campus personnel, instructional staff, and other organization personnel. Responds to inquiries by composing replies and preparing written correspondence using word processing technology. Prepares other printed materials such as memos, reports, labels, proposals, work orders, and expense vouchers. Communicates with Director in a timely, factual, clear, concise, and meaningful manner.

Maintain Office Supplies and Equipment: Maintain inventory of various supplies for Entrepreneurship Center. Order, receive and distribute office supplies as needed.

Promote/Support Diversity: Promote and support the College’s diversity goals; promote/support Access, Fair Employment, EEO, Equity, and Diversity programs and initiatives.

Promote and support the College’s organizational environment goals. Maximize operational efficiency by enhancing policies and procedures, staffing, and communication processes and practices. Enhance positive communication processes and practices, and maximize a positive and engaging organizational environment by encouraging input, reflective and transparent communication, and compassion and respect toward the views and ideas of others.

Software Duties: Proficient in Microsoft Word and Excel; and quickly learn PowerPoint and other software like Adobe, SalesForce CRM and Asana as well as other computer software as needed.
Reception Duties: Operate telephone equipment and direct incoming phone calls to appropriate persons. Supply general information to callers and distribute messages appropriately, and greet and direct those needing assistance.

Prepare and Maintain Records and Reports: Prepares and maintains electronic filing system, purchase orders, budgetary forms, work orders, employee expense reports, leave requests, statistical records, claims for reimbursement, assists with grant proposals, input Focus Suite tenant information into SalesForce CRM, and prepares records relative to Entrepreneurship. Maintain room scheduling records, confidential files and other information and records unique to Entrepreneurship. Responsible for monitoring Entrepreneurship Center brochures, flyers, and other printing needs for various department areas. Initiates printing/copying orders to insure adequate inventory of printed materials. Other duties as assigned.

Operates Office Machines: Personal computer, printer/scanner/copying machine, and telephone/answering system.

Communication and Correspondence: Communicates daily, both verbally and in writing, with campus personnel, instructional staff, and other organization personnel. Responds to inquiries by composing replies and preparing written correspondence using word processing technology. Prepares other printed materials such as memos, reports, labels, proposals, work orders, and expense vouchers. Communicates with Director in a timely, factual, clear, concise, and meaningful manner.

Maintain Office Supplies and Equipment: Maintain inventory of various supplies for Entrepreneurship Center. Order, receive and distribute office supplies as needed.

Promote/Support Diversity: Promote and support the College’s diversity goals; promote/support Access, Fair Employment, EEO, Equity, and Diversity programs and initiatives.

Promote and support the College’s organizational environment goals. Maximize operational efficiency by enhancing policies and procedures, staffing, and communication processes and practices. Enhance positive communication processes and practices, and maximize a positive and engaging organizational environment by encouraging input, reflective and transparent communication, and compassion and respect toward the views and ideas of others.

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